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It's time for sponsors of the Summer Food Service Program (SFSP) to complete renewal requirements for continued participation. All requirements must be completed by 4/19/2024.
The requirements are broken up into three steps--training, online forms, and offline forms.
1. Training
Training, and accompanying instructions, are available on the ODE CNP SFSP Training webpage.
A) The SFSP Food Program Coordinator, as listed in CNPweb for FY2024, must complete all of the mandatory trainings before the sponsor renewal can be approved.
The Food Program Coordinator must complete the following by 3/31/2024:
See: Civil Rights Annual Training for FY 2024 Memo
- Civil Rights in the Child Nutrition Programs Training - January 2024 Version
- Racial and Ethnic Data Collection Training
- Civil Rights Annual Training Quiz 2024
The Food Program Coordinator must complete the following trainings by 4/19/2024:
- SFSP Proximity for Summer Meals
- SFSP Basics: Requirements for Staff Training
- Staffing
- SFSP Basics: Site Eligibility and Documentation*
- SFSP Basics: Enrolled Sites, Participant Eligibility, and Documentation**
- SFSP Camp Training, if applicable
- SFSP Basics: Meal Service and Meal Pattern
- SFSP Basics: Monitoring
- SFSP Basics: Recordkeeping
- Non-Congregate Summer Meals in Rural Areas***
Live webinar on Thursday, April 4, 2024 from 1:30 PM – 3:00 PM. Click here to register for the live webinar. A recording of the webinar will be available on the ODE CNP SFSP Training webpage at later time.
* Indicates only required for sponsors of Open and Closed Enrolled Sites using area eligibility
** Indicates only required for sponsors of sites using individual participant eligibility information
*** Indicates only required for sponsors applying to serve non-congregate meals in eligible rural areas
Additional training(s) may be required pending guidance from USDA.
B) To confirm completion of all required SFSP trainings, complete and submit the SFSP Training Certification Form tocommunitynutrition@ode.oregon.gov. This form is located on the SFSP Training webpage.
2) Online Forms
Online forms can be found in CNPweb and they will be made available 4/1/2024.
The following online forms must be completed:
- Available in CNPweb in the Applications tab:
- Sponsor Info Sheet
- Sponsor Budget
- Sponsor Management Plan
- Sponsors with a Management Plan for the CACFP may elect to apply the CACFP Management Plan to the SFSP within this form if it applies to SFSP operations
- Site Info Sheet(s)
3) Offline Forms
Please email completed forms to ode.communitynutrition@ode.oregon.gov. Include in the subject line: FY2024 SFSP Renewal [Sponsor Name]. Please submit forms as individual documents; do not combine forms into one document.
- If applicable, please submit the Meal Distribution Plan for Rural Non-Congregate Meals and supporting non-congregate site documentation directly to the assigned Child Nutrition Specialist.
The following offline forms must be completed:
- Offline Sponsor Budget (excel)*
- Free Meal Policy Statement*
If applicable, the following information must be submitted:
- Vended Meal Agreement*
- Site Proximity documentation for new open sites
- Area eligibility documentation for new or expired Open or Closed Enrolled sites
- Meal Distribution Plan for Rural Non-Congregate Meals
- Rural Area Documentation for Non-Congregate Meals
- Sample Bulk Meal Distribution Documentation
* Indicates that these offline forms are available on the CNPweb Packet tab.
4) CNPweb Forms
Complete the following forms as necessary and submit to ode.communitynutrition@ode.oregon.gov. These forms are available on the CNPweb Packet tab.
- To add new sites, complete and submit the Site Add/Modify form
- To remove site, complete and submit the Inactivate Site form
- To modify CNPweb users:
- To add users, complete and submit the User Authorization Request and Certification Form
- To remove users, submit the User Authorization Termination Form
If you have questions concerning the renewal requirements, please contact your assigned child nutrition specialist. Your assigned specialist’s information can be found at the top of the Packet Tab in CNPweb.
Thank you in advance for your prompt action.
Attachment: Non SFA Renewal Instructions
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