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Our team is sharing a brief update this month, knowing that we’ll have a more robust update next month with the release of the Integrated Guidance 2.0.
In this month’s message, you’ll find information about:
- Quarter 2 Integrated Reports
- Integrated Guidance 2.0 will be released in February!
- February is Career and Technical Education (CTE) Month
Quarter 2 Integrated Reports
The Q2 reporting section of the Smartsheet RAD will be unlocked February 1, 2024 and reports are due February 29, 2024. The Q2 reporting columns have a green background within the reporting sheets. You will be required to complete the Progress Markers Sheet and fill in your expenditures for July 1, 2023 - December 31, 2023 within your 2023-24 Budget sheet. More detailed instructions and resources can be found on your RAD and in this guidance folder.
- Please keep in mind that part of the requirements for the Q2 Integrated Report is the submission of your Financial Audit For SIA, which is a statutory requirement. SIA Grantees must do the following;
- Submit your 2022-23 Financial Audit Report for the fiscal year ending June 30, 2022 via email to the School Finance team at ode.schoolfinance@ode.oregon.gov, if you haven’t already done so.
- Present your 2022-23 Financial Audit Report to your governing board.
- Post your 2022-23 Financial Audit Report to your district or eligible charter school website, and ensure a copy is available in the main office.
- Submit your board meeting minutes, verifying the presentation of the 2022-23 Financial Audit Report, via attachment on your RAD by February 29, 2024.
Integrated Guidance 2.0 will be released in February!
EII will be releasing an updated version of the Integrated Guidance for the 2025-27 biennium. This new version will replace previous guidance and will have important information for all grantees moving into the next biennium, including integration of the Early Literacy School District Grant. We have listened to your feedback and incorporated as much as we could to help clarify, simplify, and strengthen the guidance for the next round of applications. We know districts, charter schools, YCEP and JDEPs are working hard to implement their current Integrated Plans and are also looking ahead to start planning for the next biennium. We are excited to share this important new resource in the coming weeks!
February is Career and Technical Education (CTE) Month
Career and Technical Education month is an annual recognition of the impact of CTE on students of all ages and communities everywhere. It is co-sponsored by the Association for Career and Technical Education (ACTE) and the National Association of Home Builders. Please visit the official CTE Month webpage on the ACTE site, and make sure to share the news about the #ThisIsCTE social media initiative announcing the launch of this exciting event. The CTE Youth Advisory Council, sponsored by the Oregon Department of Education and the Higher Education Coordinating Commission, is kicking off this ongoing campaign to celebrate the value and power of CTE to change lives and build a better world.
Important Dates and Action Items
Integrated Programs
- February 1-29, 2024: Quarter 2 Integrated Programs Report Window
- Quarter 2 Integrated Reports Office Hours: Please register at the specific links below and drop in with any questions regarding your Quarter 2 report! After registering, you will receive a confirmation email containing information about joining the meeting.
Early Indicator and Intervention Systems
EIIS Monthly Office Hours
Join EIIS monthly office hours with staff to discuss your questions about your student success system, share ideas and review resources.
February Office Hours: February 15, 3:30-4:15 pm - Register here!
Reminder: The Required Monthly Submission and Reporting Calendar lists all required school district submissions for the 2023-24 school year.
Program Specific Updates
Career and Technical Education - Perkins V
Oregon ACTE Conference in April CTE!
The annual Oregon Association for Career and Technical Education (ORACTE) conference is scheduled for April 10-12, 2024, at the DoubleTree Hotel-Lloyd Center in Portland. This event gives Career and Technical Education teachers, coordinators, administrators, community college partners, and representatives of business, industry, labor, and trades an opportunity to meet, discuss innovations in teaching, learning, and technologies, and jointly pursue the work of education: preparing learners to engage in and with life after high school. There will be workshops, field experiences, concurrent sessions, and inspiring speakers drawn from the ranks of both current professionals and aspiring professionals in many career areas. For information, registration, or to submit a proposal, please visit the Oregon ACTE page. You can also access the Oregon ACTE Winter Newsletter at this same link.
Civil Rights School Visits and Desk Monitoring
The Methods of Administration (MOA) program for the state of Oregon is continuing to follow the MOA State Plan which was approved by the US Department of Education Office for Civil Rights (OCR). Ten (10) secondary and two (2) postsecondary schools have been identified for review, and those efforts are currently underway. Additionally, monitoring of any corrective actions from schools that have been reviewed continues. This work was recently reported to OCR in the Biennial report required every two years. The Civil Rights MOA team continues to work closely with identified schools, districts, and colleges, and is happy to respond to any questions or provide technical assistance upon request.
Early Indicator and Intervention Systems
Register for the Early Indicator & Intervention Systems Professional Learning Spring Cohort!
Register you and your team by February 5 to participate in EIIS: Foundations for Student Success or EIIS at Middle and High School. These learning series will be offered at no cost to Oregon public schools and districts. Please view the flier for more information about the schedule for each learning series and registration links. To register your team for the Spring Cohort please submit the Registration Form by February 5, 2024.
Every Day Matters
Earlier this month, ODE released two pieces of guidance to support districts' focus on attendance and engagement. The Guidance and Support for Aligning with Senate Bill 817 and Improving Attendance message provides information related to SB 817, the Removal of Class C Violations for irregular attendance.
Additionally, the Oregon Department of Education, in collaboration with the Oregon Health Authority, released guidance for schools and families on “When to Go to School.” This guidance document supports families in making decisions about when it is safe to send a student to school. It also helps schools promote attendance while aligning with state guidance around communicable disease. The resource can be found under the "Families" column of the Every Day Matters Tool Kits webpage in English and in eight additional languages.
Federal School Improvement (formerly ESSA Partnerships)
All schools designated for CSI or TSI support must develop and submit a school level improvement plan to ODE in alignment with processes and structures in place for the Integrated Guidance and Plans, before September 30, 2024. Please begin coordination and planning efforts with building principals or administrators now. Additional information pertaining to these new requirements will be shared in the coming weeks.
Highlighted Resources for the Month
Ongoing Centering Health and Well-Being in Education Webinar Series
We appreciate those who have been able to join our ongoing Centering Health and Well-Being in Education Series through January. Please continue to join us for this virtual webinar series (Spanish version) focused on the Centering Health and Wellbeing in Education resource co-developed by ODE and OHA. Sessions continue through March 6. The series showcases innovative partnerships that demonstrate the various collaborations, blended funding models and partnerships that exist between districts, ESDs, and CBOs in support of student health and well-being. If you have any questions about the series, reach out to Nat Jacobs, Mental and Behavioral Health Education Leader, at nat.jacobs@ode.oregon.gov.
Help us design a Summit! Request for Information: ODE LGBTQ2SIA+ Student Success Summit
The Oregon Department of Education has released a Smartsheet questionnaire and corresponding Request for Information (RFI) in order to seek ideas for a potential LGBTQ2SIA+ Student Success Summit, hosted by the Oregon Department of Education (ODE).
Please feel free to share with any education partners who support LGBTQ2SIA+ students, families, or school staff who may be interested in offering feedback. The questionnaire will close on March 29, 2024. More information can be found in the ODE LGBTQ2SIA+ Student Success Listserv Message.
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