Keeping it Moving!
There is so much work happening across the State running alongside important graduation celebrations, big community milestones, and the important work you do everyday. Thank you!
Through the month of May, ODE has continued to review Integrated Applications, present reviews to the Quality Assurance and Learning Panels (QALPs), follow-up with applicants as needed, and begin co-development sessions for Longitudinal Performance Growth Targets (LPGTs).
Here’s a snapshot of where we are as of 7am on May 25:
- 299 Applicants have submitted materials to ODE for review
- 289 (96.7%) Applications have been processed and sent to reviewer teams
- 277 (92.6%) Applications have been reviewed and have moved into the QALP process
- 259 (86.6%) Applications have been through the QALP process
- 175 (58.5%) Applications have been moved into co-development of Longitudinal Performance Growth Targets (LPGTs) and/or Local Optional Metrics
- 25 (8.4%) Applications have been through LPGT co-development or are not required to set targets and are opting to not set Local Optional Metrics
In this month’s message, you will find the following information:
- A brief tracking message on preliminary allocations
- Reminders about Longitudinal Performance Growth Target (LPGT) co-development
- A note about the best way to submitting additional information for Integrated Applications, if needed
- Important dates and action items
- Program specific updates
Preliminary Allocation Update
We are tracking the need to have preliminary allocations for the coming school year now that the State’s revenue forecast has been provided. We are actively working on a release of this information while we also track the current Legislative challenges to reach agreement and set a budget. We will release preliminary allocations as soon as we are confident they would offer helpful information for school and district planning.
Longitudinal Performance Growth Target (LPGT) Co-development
In last month’s special message, we shared important information about the LPGT Co-development process. A few key pieces to reiterate from that message:
- The goal of the co-development sessions is for each applicant to leave with targets ready to be embedded into the Student Investment Account (SIA) grant agreement; however, an additional virtual session will be scheduled where needed
- Once an application has met requirements or met requirements with small changes, the points of contact will receive a link to a Smartsheet form to sign up for a virtual or in-person session with an ODE team.
- During the co-development session, the applicant and an ODE team will review drafted targets, if submitted, along with historical data; establish a starting point and five years of baseline, stretch, and gap-closing targets for each metric; and discuss how data for any local optional metrics (LOMs) will be collected and assessed.
In addition to what was shared, our team wanted to offer additional information and clarifications on the co-development process.
Once LPGTs and LOMs are co-developed, they will be embedded into an Exhibit within the SIA grant agreement. It’s important to note and clarify that all three metrics - baseline, stretch, and gap-closing targets for LPGTs - will be included in the grant agreements for consistency and codifying the targets. Given that stretch targets are ambitious targets, our team will not complete a formal evaluation of these targets if they are not met. ODE will review and consider when or if intervention is needed using only the baseline and gap-closing targets.
The SIA grant agreement along with the embedded targets will need to be:
- Posted to an applicants’ webpage and a copy will need to be accessible in the main office;
- Presented by an administrator at an open meeting with the opportunity for public comment; and
- Approved by the governing body.
It’s important to note that applicants cannot have their LPGTs and LOMs approved by the governing board prior to receiving the SIA grant agreement. However, we strongly encourage applicants to begin (or continue) having conversations with their boards and community to share more information about the LPGTs and LOMs and prepare everyone for seeing these embedded in the grant agreements once they are ready.
If you have specific questions about the co-development process and/or preparing for these to be embedded in grant agreements, reach out to ODE.EII@ode.oregon.gov.
Submitting Additional Information for Integrated Applications
Our team has been working to share the additional information that is needed with applicants who met requirements with small changes and who need significant changes in order to meet requirements over the past month - and will continue to do so as we finish reviewing applications.
As we shared in the original Integrated Guidance and in a recent message, we continue to treat the application like student work, meaning that we’ll continue to work with you and your teams to remedy where there were larger budget questions, where there may not be enough documentation to meet core requirements, or where additional work needs to be completed.
Once you have the additional information needed, respond directly back to the email that you received from your Application Manager. At that time, the additional information will be reviewed and you’ll hear back from your Application Manager as to whether you’ve met requirements or if any other information is needed.
As you’re working on any additional information, you’re always welcome to reach out to our team at ODE.EII@ode.oregon.gov and/or your ESD Liaison.
Important Dates and Action Items
Career and Technical Education - Perkins V
Secondary Career Pathways
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June 30, 2023: All funds must be spent; all items received.
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August 14, 2023: Final Claims Due (Reminder: EGMS will be shut down to external users from July 24-August 4).
Early Indicator and Intervention Systems
June 30, 2023: Spend 100% of EIIS funds. Claims can be applied to expenses made between July 1, 2022 and June 30, 2023.
High School Success
August 31, 2023: Final date to spend HSS funds. Claims are due by October 15.
Student Investment Account
June 30, 2023: Claim 100% of SIA Funds. Remember to claim 100% of your SIA funds by June 30, 2023. You will be able to continue spending through September 30, 2023 given the universal summer extension, but 100% of funds must be drawn down by midnight on June 30, 2023.
Program Specific Updates
Career and Technical Education - Perkins V
Oregon CTE State Plan Revision
In 2020 Oregon adopted a 4-year CTE State Plan. The plan outlined Oregon’s vision for CTE and the outcomes, strategies and activities to move Oregon toward its vision. Oregon has worked on integrating career connected learning more centrally across the state. Work-based learning has been defined and resources to support CTE programs incorporating WBL have been and continue to be developed. Oregon continues to focus on increasing equitable access and inclusion in high quality CTE and career connected learning through expanding career explorations, creating statewide CTE Programs of Study, focusing on using data to identify areas of focus for equity, and implementing a new Civil Rights monitoring program. Oregon has focused on expanding transparency and the voices contributing to the career preparation system through authentic community engagement and needs assessment processes, creating a CTE Advisory Council, and supporting communication campaigns around CTE. Oregon will continue to engage with community members to refine our CTE State Plan for the next four years. There will be opportunities to provide input through surveys, listening sessions, and meetings in the coming months as we prepare Oregon’s Strategic Plan for 2024-27.
SPST Team Addition Announcement
Johnie Ferro joined the SPST team on May 4 as the new CTE Human Services and Career Exploration Specialist. As the founding principal of the Willamette Career Academy, Johnie worked with the Willamette Education Service District (WESD) to launch the first large-scale regional technical education facility in the state. She supported the creation of a welcoming and relevant space for students from across the region to learn, thrive and explore their career interests.
At ODE, Johnie will be working to help expand and support the Career Connected Learning initiative intentional career exploration prior to high school as well as oversee vital CTE programs in areas such as Education & Training; Law, Public Safety, & Security; Government & Public Administration; and other related careers in the Human Service Career Cluster. Her service in the central valley has been invaluable, and we look forward to her contributions to CTE statewide.
Please help us spread the word!
Recruitment for the Statewide CTE Advisory Council
The Oregon Department of Education (ODE) and the Higher Education Coordinating Commission (HECC) are recruiting new members for the Statewide CTE Advisory Council. The Council provides ongoing, equity-focused advice, guidance and feedback on strategies and the progress being made on the CTE State Plan and its goals. We are looking for a small group of committed individuals with broad representation and fresh perspectives to serve in limited term positions. The group will meet four (4) times a year with a potential for additional subcommittee/workgroup meetings in between.
If you would like to be a part of reimagining and transforming learner experiences to enhance their future prospects, empower their communities, and ensure equity in an inclusive, sustainable, innovation-based economy, submit an Interest Form! We will be accepting applications through May 31, 2023. There will be a review and selection process, and applicants will be notified by June 30 if they have been chosen to serve on the Advisory Council.
Thank you in advance for your time. We are excited to partner with you to help make Oregon’s CTE State Plan a reality! Questions or comments can be directed to Malinda Shell.
Learner Focus Groups
Please share the following information with students and/or those who work with students:
The Oregon Department of Education (ODE) and the Higher Education Coordinating Commission (HECC) want to hear from high school and community college students! We want to hear about your experiences in Career and Technical Education (CTE). We want to learn about the best ways to communicate the value of CTE to other students. And we want to listen to your ideas around how to include more student voices in our programs, practices, and policy development. Please consider attending one of the following student focus groups. You will receive a $15 gift card for your time and participation!
Click on the hyperlink or the full link and register for the focus group you want to attend:
Early Indicator and Intervention Systems
EIIS Reporting Form for due : 8/14/23
- You will report on EIIS allowable expenses for the 2022-2023 school year that incurred between July 1, 2022 and June 30, 2023.
EIIS Claim funds by: 8/14/23
- Claim expenses incurred between July 1, 2022 and June 30, 2023
High School Success
A universal extension for HSS spending has been approved! The new spend-by date will be 8/31/23. Please watch for your updated grant agreements in June.
Highlighted Resources for the Month
As a reminder the Aligning for Student for Student Success Professional Learning and Events webpage has information about current professional learning offerings, including how to access the Engaging Equity Cluster 1: Personal Mindsets modules and where Cluster 2: Social-Emotional and Instructional Strategies will be released later this summer.
Many districts are working on helping students overcome barriers to school attendance and engagement, which is a foundational component of student outcomes. Creating opportunities to talk with students and families is essential for improving engagement and attendance. Recently, National Public Radio elevated this reality and suggested ways to address it in the broadcast: All Things Considered.
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