SIA Update

Our Application Managers continue to share status updates with applicants and we now have over 100 applicants that have moved into the grant agreement process. This means many of you will receive your grant agreements in the coming days. As we move into that next phase of work, we’re reiterating a few key pieces of information from last week’s message about what to do once you receive your grant agreement. 

You are required to take these three steps once you receive your grant agreement:

1. Make the grant agreement available at the main office and post it on your district website; 
2. Allow for public comment on the grant agreement at an open meeting; and 
3. Share the grant agreement at an open meeting and receive approval by the local school board. You will be required to submit a copy of the board meeting minutes indicating board approval as well as opportunity for public comment. It is acceptable to submit draft minutes to meet this requirement.  

Once you have completed these steps you will need to upload:

1. Signed grant agreement
2. Board meeting minutes (indicating board approval of the grant agreement and the opportunity for public comment)
3. Signed agreement with sponsored public charter school (if applicable)
4. Local Optional Metrics (if applicable)

All of this will be submitted via Smartsheet and submission/upload instructions will be included in the initial email with your district’s grant agreement. Smartsheet will also send weekly automated reminders with these instructions.

If you have not received your grant agreement and you believe you have met all of the application requirements, you are welcome to contact your application manager or SIAinfo@state.or.us. You might also want to check your email junk mail or spam folder for an email from automation@app.smartsheet.com which will contain your grant agreement.

This Week’s Frequently Asked Question

Q:  What is the difference between an SIA Plan Amendment and SIA Plan Adjustment (due to reduced funding for the SIA)?

A:  An amendment constitutes major changes that shift the plan away from the original direction in significant new ways. If an applicant needs to make amendments the process and template can be found in a recent SIA weekly message.  An adjustment is when an applicant plans to continue to implement some portion of their original plan activities or shift to a tiered plan submitted in their original application. In this case, the applicant does not need to do anything additional at this time. The SIA team will catch up with these adjustments in spending through the quarterly reporting process slated to begin in January 2021. 

Please let the ODE SIA Team know if you plan to make SIA plan amendments (if you have not done so already) here.

News & Resources

• Share how your district or school is centering mental health as you welcome and connect with students this upcoming school year.
• Find previously shared SIA News and Status Updates. 
• Learn more about the submitted SIA Plans on our webpage. 
• As you may have seen in a recent message, a new weekly report to better understand every school’s COVID-19 School Status. If you’re not sure if your school has already submitted this report, check-in with your administration.

Please send any questions or comments to SIAInfo@state.or.us.  You’ve been automatically added to this listserv based on your role, but you can manage your subscription as needed. We encourage you to share this message with new staff in your school/district who may be interested in receiving these weekly updates.