Staying Connected with Procurement
Welcome to the February 2021 edition of the OPO Business Partner Connection newsletter. In this issue, we provide you with important information, updates, and resources that will contribute to successful transportation projects.
If you would like a topic to be included in an upcoming issue, please Email Us your ideas and suggestions.
We have been preparing for several years for this great change and while it is still (a seemingly short) several months away, we want to make sure that everyone who will be impacted has the most current information about OregonBuys at ODOT.
- Would you like our project lead to make a presentation at your manager’s meeting to provide updates and insight for your staff? Contact Kayla VanHoose to schedule today.
- Make sure to check the ODOT ORBuys internal webpage or DAS project webpage for updates.
- And, very importantly, make sure our current and future suppliers and vendors have registered in OregonBuys. When the application goes live, only vendors that have an OregonBuys account will still be able to work with the agency. To help expedite the process, we have begun sending information to consultants. Please assist us by making sure the companies you work with have the most current information or our ORBuys Vendor Newsletter. This newsletter includes registration information, important dates, and contacts to both DAS and Periscope Holdings, the company facilitating the change.
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If you process invoices for the agency, there have been some updates made to the Partial Pay process that we would like to bring to your attention. For the 60% Remaining Payment, the use of the ‘A’ has been updated to better align with Financial Services processes and ensure the integrity of the invoicing system. This update is reflected in the Partial Pay guidance documents and resources on the Partial Pay Agency Site, including an updated Standard. Please use this guide to determine when to use an “A” when invoicing. Additionally, revision dates have been added to the Partial Pay documents, helping users to know if they are referencing or using the most recently updated documents. If you have questions or need additional information, please contact Jessica Mader for assistance.
As we are moving to the end of the current biennium, make sure you get your planned contract requests to Procurement as soon as possible. This is especially important with the transition from ORPIN to using ORBuys and related changes it makes to our processes. This will ensure that your requests have been recorded to appropriate budgets and can be completed on the identified timeline. If you have questions or need additional information, please contact the GTS team by email.
In a value-added process improvement, OPO has rolled out an IT Procurement Decision tool that is now live on the OPO intranet site. The purpose of this tool is to help business partners consider the total cost of ownership for their IT project, whether equipment or software, and to guide them toward the appropriate OPO team to begin working with. For more information or questions, contact Procurement Specialist, Kristy Smith.
Andrew Afranji has joined OPO as a Procurement Specialist on the Personal Services and Agreements team and will be located at the Region I offices in Portland. Born and raised in Tigard, Andrew enjoys attending Blazers and Timbers games and searching out new local eateries. As a foodie, one of his recent goals is perfecting the perfect burger sauce. He says it’s been a bit difficult, but he thinks he’s close. Andrew is looking forward to meeting his new colleagues and says if anyone is interested in chatting sports, food, movies and even cars, he said he’s your go-to person. Andrew can be reached by email or can be reached on Teams.
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Webinar Courses
Conducting an Emergency Procurement | 3/2
Engaging with Independent Contractors | 3/11
Invoice Review for A&E and Related Services | 3/25
Contract Administration of Personal Services Contracts | 3/4 | 5/11
Fiscal and Procurement Responsibilities | 2/25 | 4/29 | 5/27 | 6/24
Purchase Orders and Insurance Requirements Webinar TBA
On-Demand Courses | Always Available
Procurement Overview (45 min)
Speaking Procurement (15 min)
First Steps to Procuring Goods and Services (15 min)
Notice to Governor’s Policy Adviser for Eco and Business Equity (15 min)
ODOT Purchase Orders (15 min)
Small Procurements (15 min)
Intermediate Procurements (15 min)
Basics about Consultant Selection for A&E and Related Services (15 min)
Contracting Options for A&E and Related Services (15 min)
Basics about Agreements (20 min)
DAS Available Online Courses
Contract Administration Training Certificate | On Demand
Fundamentals of Public Procurement | 2/23
Writing a Statement of Work | TBA
Small Procurements Webinar | TBA
Using Statewide Price Agreements | TBA
Demystifying Terms & Conditions | TBA
Fundamentals of Sustainable Procurement | 3/30
Did you know?
When writing your Statement of Work, we offer an extensive library of tools to provide you assistance that will start your project out on the right foot. These tools include writing guides, templates, standards, troubleshooting tools and many more valuable resources. Visit the Statement of Work Library and discover something new today.
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ODOT PROCUREMENT OFFICE
Procurement Office Website | 503.986.2712
3930 Fairview Industrial Drive | Salem | OR | 97303
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OPO Purpose | We provide collaborative, professional procurement services to meet ODOT's business needs.
OPO Vision | OPO is recognized for contributing to the success of every business partner by fostering positive interactions, making the procurement process easy, and offering procurement expertise.
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