You can find the most updated OAAP information for the 2024-2025 school year in the OAAP Memo. Access information regarding the Instructionally Embedded Assessment, OAAP OSDE Connect Course, Kite Parent Portal, and more.
To ensure LEAs comply with the excess costs requirement, Title 34 CFR 300.16 requires sub-recipients of IDEA, Part B funds to demonstrate that the agency is spending at least a minimum average amount on the education of elementary school or secondary school students with disabilities before it uses IDEA-B funds on the excess cost of providing special education services.
All districts should verify their excess cost report for compliance with meeting excess cost. This report can be located on the OCAS website under district reports. Should any FY24 data need to be updated, please contact:
OCAS can unlock your data at the superintendent’s request, and you must state what updates need to be made.
REMINDER: no data changes can be made after November 1st. If districts do not meet excess cost their district could incur a penalty .
Please notice the updates to Project 618 Memorandum.
The OSDE-SES is providing information regarding the Special Education weights in the 2024-2025 State Aid Funding Formula.
The FY25 School Based contract has now been loaded into the application. Districts choosing to participate can now complete the contract then upload into the application. This can be found in the GMS under IDEA.
FY25 Project 621 Flow Through and Project 641 Pre School allocations are now available. You can access your application in the GMS. Please contract your finance specialist should you need assistance.
All districts receive an allocation of $6.00 per child for the new fiscal year based on their previous Oct 1 child count, with a minimum allocation of $500.00. Districts are informed they must budget those funds by December 31st or forfeit their allocation. All forfeited funds will then be reallocated to those districts that have completed their budget by the set deadline. Those districts receiving an increase to their allocation in the spring semester must complete a budget amendment to budget those extra funds. For questions, contact your finance specialist.
Mark your calendar with the dates for the 2024-2025 Alternate Diploma Collaborative (ADC) virtual meetings! Meetings will resume quarterly via Teams this year, and several Open Q & A sessions will be offered to meet district needs between the quarterly sessions. All meetings/sessions are from 3:00pm to 4:00pm. on the dates listed below.
Please share the ADC meeting dates with staff who need to know, learn about, and keep up-to-date about all things “alternate diploma” and 18-22 extended transition programs or services!!! Those who need to know include secondary administrators, special education directors and teachers, school counselors, career advisors, and anyone who is a stakeholder in secondary transition for students who participate in the Oklahoma Alternate Assessment Program (OAAP) aligned with alternate achievement standards (Essential Elements). Join via this Teams link for all ADC meetings and Open Q & A Sessions for this school year! No registration is required, just click the link to join.
All sessions will be from 3:00PM -4:00PM
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Open Q & A – October 24, 2024 (4th Thurs.)
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ADC – November 21, 2024 (3rd Thurs.)
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Open Q & A – December 19, 2024 (3rd Thurs.)
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Open Q & A – January 16, 2025 (3rd Thurs.)
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ADC – February 20, 2025 (3rd Thurs.)
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ADC – April 17, 2025 (3rd Thurs.)
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 252 040 567 180
Passcode: W4xdRc
Due to recent changes in WAVE-API/SIF coding, we are providing an updated document to ensure districts have the correct exit and entry codes required for the 2024-2025 school year and beyond for Alternate Diploma and Extended Transition Program students. Additionally, please note that Grade 13 must now be used for all returning Alternate Diploma pathway students beyond the 12th grade regardless of graduation status. Please access and share the NEW 2024 Alternate Diploma and Extended Transition Program Entry and Exit Codes Flow Chart with appropriate special education and SIS staff in your district.
Questions can be directed to Claudia Beckner.
We have identified an issue where some STNs may be missing from EDPlan. If your district has encountered any missing STNs, please reach out to Maria Carrasco or Megan Salisbury by calling (405) 521-3351 as soon as possible so they can be added back into the system.
Please be aware that any student with a missing STN will cause an error in your Child Count report. Students who have been included in your SPED Oct 1st report may have been removed if their record is missing the STN. Any students with a missing STN will not be included in your report until the STNs are corrected.
Once the STN issue is resolved, it may take a few days for the student data to appear in the October 1st Consolidated Report.
If a student is missing from the SPED October 1 Consolidated Report, districts may appeal to include them. The appeals window will open on October 15 and all appeals must be submitted by EOD on October 25.
Key Considerations Before Appeal:
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Verify if there are errors in the student’s record or Wave enrollment status and correct them. If resolved, there's no need for an appeal.
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Check your child count error report in EDPlan. If there are errors showing, correct them here before filing an appeal.
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Ensure the student is enrolled in the district, had an active IEP and eligibility on or before October 1.
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Students not enrolled in the district by October 1, or those without finalized IEPs, cannot be appealed.
Steps to Submit an Appeal:
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Click here for the Special Ed Appeal Form
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Read the page carefully: If the student’s record passes all checks outlined on the page, complete the form. The required information includes: All STNs of students being appealed (multiples STNs can be entered into the same field separated with a comma), answer out of state transfer question (if yes, provide STNs), District Name, District ID (County + District Code), School Site Name, the name of person submitting, email of person submitting, and phone number to be reached.
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Correct Errors: The OSDE-SES will review for errors. If any exist, the appeal will be dismissed until the district fixes them.
For students moving in from out-of-state, additional documentation is required to verify eligibility and IEP status. Students must be on a Short Term MEEGS on or before 10/1 and out of state IEP must be provided for review. Documentation from the sending state can be uploaded into the uncategorized category in LEA Document Library in EDPlan.
Certification Deadline: Ensure all appeals are resolved before the child count data is certified by October 31.
If you have questions about the appeals process, please email a member of the Special Education data team for guidance.
Please join us for a 504 Accommodation Plan Webinar. It will be focus on 504 Accommodation Plans , covering the differences between a 504 plan and an IEP, how to write a 504 plan, and how to conduct a 504 evaluation. Future webinars will address discipline for students on a 504 plan and other related issues.
Registration is now open
Questions can be directed to Elana Grissom.
These trainings (Project 613 approved) will focus on using assessment results to develop meaningful transition plans for students participating in the Oklahoma Alternate Assessment Program (OAAP) or for students with Mild/Moderate disabilities. Trainings are being offered at various locations statewide. Participants will:
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Learn to incorporate transition assessment results into the IEP;
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Review case studies;
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Analyze transition assessment results; and
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Use assessment results to identify specific transition strengths and needs and develop postsecondary goals, annual transition goals, services, coordinated activities, and courses of study.
>>> Districts may apply for Project 613 funds by completing an online application through the Grants Management System to be reimbursed for travel, substitutes, and lodging (over 60 miles). If you have questions, please contact Abby Johnson and/or contact your district's finance specialist.
Download the registration flyers below with clickable links to sign up for either or both trainings at dates and locations nearest you!
OSDE-SES recommends that participants complete the Secondary Transition for Students with Disabilities self-paced course in OSDE Connect before attending this training. This course is recommended for teachers/providers who are new to secondary transition and as a refresher for experienced staff.
This training (Project 613 approved) will demonstrate how to implement effective instructional practices to teach transition skills to students with significant cognitive and adaptive disabilities who participate in the Oklahoma Alternate Assessment Program (OAAP). Attendees will have hands-on opportunities to use effective instructional practices and strategies. Trainings are being offered at various locations statewide and will build upon information introduced during previously held trainings on this topic. Special educators and paraprofessionals will learn about:
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Evidence-based practices tied to the Predictors of Post-School Success;
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Effective practices and strategies including task analysis, chaining (forward/backward), prompting (when/how to use and fade prompts), video modeling, and more to enable students to make progress toward their postsecondary and annual transition goals;
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Effective instructional practices for communication skills and for using assistive technology (AT) to teach transition skills; and
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Collecting and using data to develop annual IEP goals and monitor student progress.
>>> Districts may apply for Project 613 funds by completing an online application through the Grants Management System to be reimbursed for travel, substitutes, and lodging (over 60 miles). If you have questions, please contact Abby Johnson and/or contact your district's finance specialist.
Download the registration flyer to sign up for a date and location nearest you!
Join us for a chance to discuss early childhood data, as well as available tools & resources. This will be an ongoing group to discuss all topics related to early childhood data. This is an opportunity to ask any of your early childhood data questions. Please use this form to suggest questions or topics.
Join us on November 14, January 9, March 6, and May 8 from 2:00 PM - 3:00 PM.
These courses fulfill the requirements listed in 70 O.S. § 1210.196.5: Guidelines for Training of Volunteer Diabetes Care Assistants.
If you have any questions, please contact Diabetes Training.
Live Virtual Registration:
On-demand virtual Classes on OSDE Connect will open on July 1, 2024:
This course fulfills the requirements listed in 70 O.S § 1210.284: Vision Screening - Recommendations on Standards - Comprehensive Eye Exam on Failure - Annual Reports.
If you have any questions, please send them to Kellie Carter
Class options:
Vision Screening Provider Training-
Vision Screening Trainer of Provider (only available to those who are certified in Vision Screening Provider Training)
Join SoonerStart and OSDE this fall to discuss early childhood transition from SoonerStart to the LEA. Choose from one of 5 locations (OKC, Tulsa, McAlester, Enid, or Lawton) and meet your transition partners to discuss policies, practices, guidance and resources to ensure a ‘smooth and effective transition’.
Objectives for this training include:
- To provide SoonerStart, LEA personnel and other community agencies/programs with the knowledge of requirements under IDEA Part B and C regarding transition.
- To offer SoonerStart and LEA personnel the opportunity to get real time technical assistance regarding guidance from the Office of Special Education Program.
- To foster relationships between SoonerStart, LEAs and other community agencies/programs that serve our families.
Choose a date and location
- Monday, October 21, 2024, 9:00 AM - 12:00 PM: Lawton
- Tuesday, November 12, 2024, 12:30 PM - 3:30 PM: McAlester
- Wednesday, November 13, 2024, 9:00 AM - 12:00 PM: Tulsa
For more information and to register, please see From Part C to Part B: Early Childhood Transition Flyer.
Oklahoma's Engaging Support Conference 2024
You Bring the Magic: Your Magic, Your Impact
The Oklahoma State Department of Education, Office of Special Education Services will be hosting our 3rd Annual Engaging Support Conference.
If you have any questions about the Oklahoma's Engaging Support Conference, please email Megan Salisbury or Abby Johnson.
 Universal Supports, including an online library of intervention protocols can be accessed at the bottom of the page here.
Questions can be directed to Alexa Hudak.
If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry. All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs.
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