We are looking forward to improving outcomes for students with disabilities with you in the coming year. To this end, The Office of Special Education Services will be hosting a series of video calls with directors across the state to better communicate our activities and initiatives. Directors are invited to join calls on the second Monday of each month from 3:00-3:30 for an update from Program Director, Sherri Coats, and on the fourth Monday of each month from 3:00-4:00 for a deeper dive into specific initiatives and special education topics presented by SES staff.
For registering for these calls, please see the Video Call Agenda. If you would like a recap, you can find the resources on the webpage.
If your district is serving students with special educational needs who are currently receiving instruction in detention facilities, group homes, or hospitals, the OSDE-SES is offering web-based curricula at no cost to the district. The OSDE-SES has partnered with Edmentum to provide free access to Courseware, Exact Path, and Study Island to special education students who receive their educational services in alternative placements such as detention facilities, group homes, or hospital settings. If you're interested, have questions, or need more information, please contact Elana Grissom.
The Oklahoma State Department of Education hereby notifies all interested parties of its intent to make available and provide information about P.L. 108-446 IDEA Parts B and C, FFY 2025 grant application, for early intervention [infants and toddlers with disabilities, ages birth to three (0-3)], and children and youth with disabilities ages three through twenty-one (3-21) in Oklahoma.
The first draft of the P.L. 108-446 FFY 2024 grant application has been developed for public review and comment prior to the final draft being submitted to the United States Department of Education, Office of Special Education Programs. The P.L. 108-446 FFY 2025 grant application includes provisions for assuring the state has policies and procedures in effect to meet the eligibility requirements of parts B and C of the act, as well as funds under parts B and C of the act.
For information on how to submit a public comment, please view the attached notice.
Indicator 14: Post-School Outcomes Survey
Indicator 14: Post-School Outcomes Survey is the “Percent of youth who had IEPs, are no longer in secondary school and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school.” The Oklahoma State Department of Education, Special Education Services (OSDE-SES) annually surveys exiters (students who exit the IDEA) aged 16 and up a year after they graduate, drop out, or age out. The results are reflected on the annual District Determination Profile (DDP). It is important to have a high percentage of exiters participate in the Post-School Outcomes (PSO) Survey to ensure that the data are representative of the State and districts and useful in improving effective transition programs and services. Survey is available for districts to survey their former students.
Check out the updated PSO Guidance Brief for Students and Families with your students and families.
Paraprofessional or Personal Care Assistant
This guidance brief offers guidance for discussion questions IEP teams may use to consider whether or not a student with disabilities needs individualized support from a paraprofessional or personal care assistant. This document addresses instrumental activities of daily living, health-related functions, redirection of behavior, and other tasks as identified in an Individualized Education Program (IEP), Section 504 Plan, or health plan for assigned students.
OSDE-SES continues its partnership with PCG-Medicaid billing services and Presence this year. Presence is the leading provider of live, online therapy and evaluation services in pre–K–12 schools and has delivered over 6 million sessions to students around the country.
You may contract directly with Presence to meet any of their evaluation and/or therapy needs.
However, if your district signs up to bill Medicaid through PCG, your district may be eligible to access free evaluations through Presence.
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Jeni Robison for more information about Medicaid billing
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Kelly Wright for more information about services through Presence
You can find the most updated OAAP information for the 2023-2024 school year in the OAAP Memo. Find and access information regarding the Kite Educator Portal Data Clean-Up, DLM TIP Sheets, how to pull the Training Status Report, Spring Testing Reminders, and more in the memo.
Register now for the annual training for the end of year data collection. Webinars will be held in March with Open Doors in May. Please plan to attend one or more. More information and the registration links are available here. Please contact a member of the Data Team with questions.
The FY2025 Assurances are now available online. Assurances must be completed prior to July 1st.
You can access the Assurances through your Single Sign On.
- Sign into your Single Sign On
- Select: Grants Management/Expenditure Reporting
- Select: Page on the GMS Access
- Change Fiscal Year: 2025
- Proceed: Create your Assurances
If assistance is needed please contact your finance specialist.
For those districts that received funding for Project 618, Age 18–22-Year-Old Transition Development Program, your budget must be submitted by April 1, 2024, or those funds will be forfeited.
If assistance is needed, please contact your finance specialist.
New memorandum regarding changes and updates to the application for High Needs, Tier I and Tier II. Please contact your finance specialist for any assistance
Please take a minute to complete the Alternate Diploma Collaborative Feedback Form. Information from this short survey will be used to plan for future Alternate Diploma Collaborative activities.
OSDE-SES is providing Transition Technical Assistance through a temporary, part-time Secondary Transition Program Specialist. Assistance to schools/districts will be available through various formats to include e-mail, phone, virtual (via Microsoft Teams) and/or in-person. Please use this link to complete a Transition Technical Assistance Request for your school/district regarding Secondary Transition topics, including the new Alternate Diploma and 18-22 Transition Programs. For brief questions and/or more information about Transition Technical Assistance, please contact Claudia Beckner or Lori Chesnut.
The Oklahoma State Department of Education, Office of Special Education Services will continue to hold Secondary Transition/Alternate Diploma Collaborative meetings monthly beginning in August.
Zoom meetings will typically be held on the 4th Thursday of each month at 3:00 p.m., except for holidays/school vacation weeks.
The schedule of monthly sessions and known topics are listed below:
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March 28, 2024
- Special Olympics Unified Sports – Meg Corn, Special Olympics Oklahoma & Mustang Public Schools
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April 25, 2024
- - Resources for Career Readiness & Career Exploration - Nathan Brubaker, OK Career Guide & Theresa Shaklee, OK College Start
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May 23, 2024
- Alternate Diploma & 18-22 Extended Transition Programs: Lessons Learned & Future Focus – OSDE-SES, Districts & Transition Partners
Join us via Zoom for all sessions scheduled.
Meeting ID: 160 702 2023
Passcode: 393839
The Office of Special Education Services at the Oklahoma State Department has developed a state-systemic improvement plan (SSIP) to support educators who serve kindergarten through third grade students, with a focus on students with special needs and early literacy outcomes.
We are excited to offer an opportunity for the coming school year for school sites who educate students K-3, within the State of Oklahoma, who have scored 0% proficiency for third-grade reading based on state testing proficiency for students with IEPs.
We are hosting informative virtual meetings to answer your questions and provide insight into this program! The informative meetings will be the same session but offered at different times to accommodate your schedule:
Register in advance:
What is the State Systemic Improvement Plan (SSIP)?
 The program features three tiers of participation:
- Tier 1:
- Universal Supports: Access to templates and protocols for early literacy interventions and evidence-based practices. You can access the Universal Supports through OK Multi-Tiered System of Supports | Oklahoma State Department of Education.
- Sequenced Professional Development: Access to a professional development sequence, intended to support educators with early literacy outcomes.
- Tier 2:
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Strategic Leadership Coaching: To support development of a site MTSS leadership team, aide in implementing MTSS for K-3 early literacy, continuous coaching. Application due June 1, 2024.
- Tier 3:
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Instructional Coaching: Application to access direct, individual support for educators working with K-3 students, supporting early literacy. Educators must be concurrently participating in the professional development sequence. Application due June 1, 2024.
The application for participation has been included in the email as links. On-time deadline is June 1, 2024, and late-acceptance will continue until August 1, 2024, or until the capacity for the program has been reached.
For more information to determine if this program is right for your school site, please email Alexa Hudak to set up a phone conversation to answer any questions you might have.
We are eager for your participation!
OKMTSS EDPlan Training For All Districts
OSDE is offering a FREE intervention management tool for all districts. This tool is intended to support district and site level intervention tracking that schools are already completing. Weekly sessions regarding how to use the OKMTSS on EDPlan data management system's intervention platform are open for all educators to attend. We will have two sessions in February, three sessions in March and five sessions in April. These training sessions will provide time for general education teachers to learn how to create a group of students for interventions, how to create an individual student intervention plan targeted to evidence-based intervention protocols provided within the platform, and to see how the progress monitoring data is graphed to provide the visual story necessary to determine if a student is or is not responding to the intervention.
OSDE invites general education teacher to access OKMTSS on EDPlan to learn the function of the system this spring, so that when the system is integrated with all of the district's Student Information System (SIS) across the state starting in the 2024-2025 school year, teachers will have a good understand of how to utilize OKMTSS on EDPlan. Below are the registration links for the training sessions. Please consider sending as many general education teachers as possible to these sessions. OSDE seeks to ensure the platform is accessible for all educators so they can practice this spring, in order to prepare for the coming school year use of the OKMTSS on EDPlan system.
For those interested, please do not update any user types prior to the training.
Support with building district, site, and classroom infrastructure Discussion of chapters 9-11 from the book . Open discussion and connection to educators. You do not need to have attended the previous sessions.
March 27, 2024 at 4:00 PM
To register for this session, please see Session 3 with The Writing Rope.
Connect your MTSS implementation efforts with the OKMTSS training sequence. Network and problem solve with districts at every stage of implementation.
March Focus: Developing Decision Rules
March 28, 2024 at 9:00 AM
For registration information please see the OKMTSS March Flyer.
This training will focus on using assessment results to develop meaningful transition plans for students with mild/moderate disabilities.
Participants will:
- Learn to incorporate transition assessment results into the IEP
- Review case studies
- Analyze transition assessment results
- Use assessment results to identify specific transition strengths and needs and develop postsecondary goals, annual transition goals, services, coordinated activities, and courses of study.
This training will focus on using assessment results to develop meaningful transition plans for students with severve/profound disabilities.
Participants will:
- Learn to incorporate transition assessment results into the IEP
- Review case studies
- Analyze transition assessment results
- Use assessment results to identify specific transition strengths and needs and develop postsecondary goals, annual transition goals, services, coordinated activities, and courses of study.
The Oklahoma School for the Deaf is pleased to present the 2024 statewide Deaf Education Conference.
Professionals in the field of deaf education will come together, engage in dynamic workshops, connect with colleagues, and identify pathways to empowering students through access, language, and literacy. Attendees will include early interventionists, early childhood specialists, teachers of the deaf, and educational interpreters.
The pre-conference will be held June 3-4, 2024.
The conference will be held June 5-6, 2024.
Registration is now open.
OSDE presents a one-day, opportunity for districts to participate in a hands-on
Multi-Tiered System of Supports (MTSS) Fidelity of Implementation
Rubric self-assessment. The self-assessment requires a district-level
MTSS Leadership team to assess the district’s implementation level of
the specific essential components necessary to have an MTSS framework
for academics and behavior.
Please see the OKMTSS Fidelity of Implementation Flyer for more information and registration.
The Oklahoma State Department of Education, Office of Special Education Services will be holding their CPI 2-day Regional Trainings for you to send 4 employees to get blue card certified.
ONLY 40 people will be able to attend each session, so make sure you register ASAP! Waiting lists have been opened for spots that are sold out.
NOTE: A waitlist has opened for the sessions, if the session is full follow the link to join the waitlist.
CPI is approved through Project 613 for substitutes, travel, and lodging. Keep in mind lodging must be at least 60 miles one way. Questions about Project 613 can be directed to Abby Johnson.
If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry. All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs.
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