OSDE - SES March 21, 2023 - Internal

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*FINAL SESSION* OSDE-SES and OSPA - Qualified Professional Learning Series


OSDE-SES and OSPA are collaborating to bring school psychologists and school psychometrists a four-session professional learning series. Session 3 is specially designed for comprehensive evaluation.  This training is free and open to both school employees and individuals who contract with districts to provide evaluation services. Topics include disability specific evaluation components and evaluation tools/instruments. 


Registration for in person and virtual, along with being eligible for Project 613! For additional information, please see the Professional Learning Series: Qualified Professionals or contact Megan Salisbury with questions.

**NEW** Presence Learning New Contact Information

In partnership with OSDE, PCG, and Presence Learning, Presence learning is available to support districts with free student evaluations if they are set up to bill Medicaid through PCG.  Previously our contact for Presence Learning has been Seth Lopez.  Our new contact is Andy Merideth.  He can be reached at andy.merideth@presencelearning.com  Reach out to Andy for evaluations or questions about the evaluation process.

**NEW** OSDE-SES State Systemic Improvement Plan: Cohort 2


The Office of Special Education Services at the Oklahoma State Department has developed a state-systemic improvement plan (SSIP) to support educators who serve kindergarten through third grade students, with a focus on students with special needs and early literacy outcomes.  

We are excited to offer an opportunity for the coming school year for school sites who educate students K-3, within the State of Oklahoma, and based on Indicator 3B(Assessment - Proficiency for students with IEPs), have scored 0% proficiency for third-grade reading, as determined by the Office of Special Education Services.  

What is the State Systemic Improvement Plan (SSIP)?

The program features three tiers of participation:   

  1. Tier 1: Universal Supports: Access to templates and protocols for early literacy interventions and evidence-based practices. You can access the Universal Supports through the OSDEConnect Platform, called “Universal Supports through the SSIP-Part B”. 
  2. Tier 2: Sequenced Professional Development: Application to access professional development sequence, intended to support educators with early literacy outcomes. Application due June 1, 2023. 
  3. Tier 3: Instructional Coaching: Application to access direct, individual support for educators working with K-3 students, supporting early literacy. Educators must be concurrently participating in the professional development sequence. Application due June 1, 2023. 

The application for participation is on the website. On-time deadline is June 1, 2023, and late-acceptance will continue until August 1, 2022, or until the capacity for the program has been reached.  


For more information to determine if this program is right for your school site, please reach out to Alexa Hudak to set up a phone conversation to answer any questions you might have.


Parentally-placed Private School Children with Disabilities

Please review the Parentally-placed Private School Children with Disabilities Memorandum at your convenience. 

IDEA Allocation Adjustment

The IDEA Part B Flowthrough Allocation Adjustment has now been uploaded in the Grant Management System (GMS). Districts must create a budget amendment for the IDEA Consolidated Application in order to view and budget those funds. To access the Grants Management System (GMS), go to the Oklahoma State Department of Education (OSDE) website and scroll down to the Oklahoma State Department of Education Single Sign-On and click to access the site. Log on by using your username and password. Click the Grants Management and Expenditure Reporting button, scroll down to IDEA Consolidated Application then click the amend button.

For questions or additional information, please contact your Finance Specialist.

Re-Allocation of Project 615

The Re-Allocation of Project 615 funds has been completed. Districts not submitting a budget application by December 1, 2022 have forfeited their allocation. Districts having completed a budget application prior to December 1, 2022 have received additional funds and must complete a budget amendment to budget the additional funding. Should you have any questions please contact your financial specialist.


**NEW** OAAP Update

You can find the most recent information regarding Kite Data Clean Up, Access to the Training Report, High School Information, and DLM updates prior to the spring testing window.

Guidance Rubric for Considering Student Eligibility for the Oklahoma Alternate Assessment Program (OAAP)

The guidance rubric was updated this month to reflect the current practices in Oklahoma. Please disregard the one that was created in September 2022 and only use the one created in March 2023. Tier 2 districts that used the previous rubric to review their files as part of the OAAP Monitoring do not need to resubmit any file reviews. As a reminder this is a guidance document that is optional for teams to use when conducting file reviews. IEP Teams are only required to use the Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments.  


*TOMORROW* Early Childhood Outcomes Webinars

Improve your understanding of the Early Childhood Outcomes process and learn how outcomes data collection supports early childhood special education program in meeting the needs of students.

Questions can be directed to Megan Withers

**NEW** Alternate Diploma Collaboratives

The OSDE-SES will host weekly Alternate Diploma Collaboration for Questions each Friday at 2:00 PM beginning March 10th.

Date and Topics Include:

  • March 24 - What to do for students graduating 22/23, 23/24, and beyond
  • March 31 - Nuts and Bolts of developing an 18-21 program
  • April 7 - Next Steps
  • April 14 - IDEA Paperwork and EdPlan
  • April 21 - To Be Determined
  • April 28 - To Be Determined

After registering, you will receive a confirmation email containing information about joining the meeting. Questions can be directed to Lori Chesnut

**NEW** Indicator 14: Post-School Outcomes Informational Webinar

Indicator 14: Post-School Outcomes Survey Informational Webinar

Learn about the benefits of surveying your own students to find out what they have been doing since leaving high school, what is involved. and how to complete the surveys.

Join us, Wednesday, April 5 at 3:00 PM Central Time (US and Canada) via ZOOMAfter registering, you will receive a confirmation email containing information about joining the meeting.

*This meeting will be recorded so please register if you want to learn more, but cannot attend! 

CPI Regional Training


OSDE-SES in partnership with School Safety and Security will be offering Crisis Prevention Intervention (CPI) training. This training will be offered at eight (8) locations around Oklahoma to meet the needs of small and rural school districts.

This training is designed to equip school staff members with tools to use in crisis prevention, de-escalation techniques, and physical interventions when needed. 

Please save the date you would like to attend and wait for the registration to be released in the Summer!! 

  • September 14-15, 2023 in Woodward, Oklahoma
  • October 12-13, 2023 in Hugo, Oklahoma
  • November 9-10, 2023 in Oklahoma City, Oklahoma
  • December 14-15, 2023 in McAlester, Oklahoma
  • January 11-12, 2024 in Tulsa, Oklahoma
  • February 8-9, 2024 in Lawton, Oklahoma
  • March 14-15, 2024 in Boise City, Oklahoma
  • April 11-12, 2024 in Miami, Oklahoma

Funds in Project 613 (cost of travel, substitute teachers, and hotel) are permissible for reimbursement.

Questions about CPI can be directed to Megan Salisbury & questions about Project 613 can be directed to Abby Johnson


Partner University - Boot Camp Opportunities

Boot Camp is one of the provisional special education teacher certification programs offered for candidates interested in obtaining a non-traditional certification in the state of Oklahoma. 

  • NSU - Northeastern State University
  • OSU - Oklahoma State University
  • SNU - Southern Nazarene University
  • SWOSU - Southwestern Oklahoma State University
  • UCO - University of Central Oklahoma 

You may view the entire list of Partner Universities on our Boot Camp Webpage.

Professional Development

**NEW** Second Annual Paraprofessional Conference

Para Save the DateOther News

Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 


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