OSDE - SES March 30, 2021 - Internal

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Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 

District-Level OAAP Participation Expected to Exceed 1.0 percent

Required: If your district is anticipating more than 1.0 percent of your testing population will participate in the OAAP/DLM testing in the 2021 spring operational window, the survey: “2021 Justification for Exceeding 1.0 Percent OAAP Participation” must be completed online by February 5, 2021. If your district is not expecting to exceed the cap, no action is required. 

The survey is designed to be completed by someone at the administrative level with special education and state testing knowledge. It may be completed by either the District Testing Coordinator, Special Education Director, or someone in a similar position. A link to the survey, a pdf template version of the survey, and resources for completing the online survey are posted to https://sde.ok.gov/assessment under the heading “Justification for Exceeding 1.0 Percent OAAP Participation.”

2020-2021 Testing Window Information

The 2021 OAAP Spring Window opened on March 8, 2021, and will remain open until May 7, 2021.

In light of the safety concerns caused by the COVID-19 pandemic, the Oklahoma State Department of Assessments has provided flexibility in when districts may administer state assessments.  For the spring 2021 assessment window, districts may administer assessments during the evening and on Saturdays. The Office of Assessments will provide support to districts Monday-Thursday 8 am - 8 pm and Friday-Saturday 8 am - 4 pm throughout the testing window.

The chart below provides a visual for the assessments that are required at each grade level.

Testing Chart

Reminder:  As a result of the coronavirus (COVID-19) pandemic, the U.S. Department of Education granted a waiver to Oklahoma to forego federally required state tests in grades 3-8 and high school for the 2019-2020 school year. The approval of this waiver provides an exemption to the assessment graduation requirements put forth in 70 O.S. § 1210.508 for students graduating in the 2020-2021 school year who did not have the opportunity to take required assessments in spring 2020 due to the COVID-19 state of emergency.

Contacting the DL Service Desk

Do not send any Personally Identifiable Information (PII) for a student via email or chat. This is a federal violation for the family Education Rights and Privacy ACT (FERPA). PII includes a combination of information that could be used to identify a student, such as a student’s name or Student Sate Identifier. Oklahoma will only use the STN of a student.

Do send:

  • Your contact information (email address and name)
  • The state and District in which your school is located.
  • Error Messages including the testlet number if applicable to the problem
  • The Service Desk tick number when following up on a previously submitted issue.

Live Chat Support for Kite Educator Portal is Now Available


Live Chat support with the Dynamic Learning Maps® (DLM®) Service Desk is now available in Kite® Educator Portal. The Live Chat method of asking questions is supported by the same skilled Service Desk staff who answer phone calls and emails.

Complete the following steps to live chat with a DLM Service Desk agent.

1.     Select the Live Chat link in the lower left corner of the homepage in Educator Portal.

2.     Enter contact information including name, email address, and state as well as a summary of assistance needed.

3.     Select the Start Chat button at the bottom of the form to open the chat window.

The next available agent will review the information provided and respond. Please do not send any Personally Identifying Information (PII) in the chat.

Transcripts of Live Chat sessions are not provided.

DLM Service Desk Live Chat Hours

7 a.m.–5 p.m. (Central) Monday–Friday

NOTE: Currently, when Live Chat is accessed outside of operating hours, the Live Chat window is empty. However, later this year, hours of operation will be displayed when users access the Live Chat outside of operating hours.

Resources for Implementing the Individual Career Academic Planning (ICAP) for Students with Disabilities

Please click here to view the recently updated 2021 ICAP FAQ for the IEP.

Visit the OK Edge  to access additional resources for Implementing Individual Career Academic Planning (ICAP) for Students with Disabilities:

  • ICAP Best Practices for Implementing ICAP for Student with Disabilities
  • ICAP IEP Comparison Document
  • Internships FAQ

Allocation Adjustment Release Memo

The purpose of this memorandum is to inform you that your IDEA Part B Allocation Adjustment has now been uploaded in the Grant Management System (GMS). Districts must complete a budget amendment in order to view and budget those funds. To view the memorandum, please click here

LEA Agreement Amendment

Districts must review their MOE tab in their LEA Agreement to verify their submitted data matches their OCAS data for FY19 and FY20. If assistance is needed, please contact your finance specialist.

FY2022 Assurances

The FY2022 Assurances are now available! 

Follow these steps: 

  1. You can access the Assurances through your Single Sign On.
  2. Click on the Grants Management/Expenditure Reporting.  
  3. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022
  4. Lastly, proceed to create your Assurances.  

*If assistance is needed please contact your finance specialist.

Project 613 UPDATE

OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Additionally, Project 613 does not have a deadline to submit an application. Districts can submit an application at any time. Please Note: All upcoming activities and events are subject to being rescheduled, canceled, or move to an online format. Information about any changes will be posted to the listserv.  

To view our updated Project 613 information, please click here.


End of Year Data Collection Training

The first EOY seminar is tomorrow, March 31. New guidance has been added to the seminar. Please plan to attend this meeting or the next on April 12. The times and registration links are available in this attachment.

*Note that end of year data will be collected on July 1 for all districts. Districts are expected to have all data prepared or submitted by this date to be considered timely. Certification will occur the two weeks that follow.

Informational Webinar: Post High School Outcomes Survey (Indicator 14)

Indicator 14: Post High School Outcomes Survey Informational Meeting

When: Apr 12, 2021 02:00 PM CT

Annually, the Oklahoma State Department of Education Special Education Services surveys students a year after they exit high school. Students’ responses help us understand the post-secondary education and employment experiences of youth with disabilities.

Please join us for a webinar on April 12, 2021 to learn more about an opportunity to improve the data collection: we are looking for districts interested in partnering with us to collect information from their own former students. There are many benefits to conducting your own surveys, and for most districts, the time commitment is minimal.

Register in advance for this meeting by clicking here.

After registering, you will receive a confirmation email containing information about joining the meeting.

New LEA Directors Webinar Series

This webinar series provides opportunities throughout the school year for new special education directors and other district program staff to receive information on important topics to help new directors understand the federal and state context of various requirements under the IDEA. The Center for Technical Assistance for Excellence in Special Education (TAESE) will provide a federal perspective and discusses the connection between the Office of Special Education Programs (OSEP) and the state, while the OSDE will provide a state perspective and discuss the connection between the state and school districts. 

All webinars will be recorded and will be from 3:00-4:30 PM CT on the scheduled date.  The recordings of the webinars can be located here

To learn more about the webinar series, view the event flyer here.

April 13, 2021: SPP/APR 

To register for SPP/APR, click here.


May 11, 2021: Leadership and Management 

To register for Leadership and Management, click here.

Community Connections Webinar Series

Featured Organization: Centers for Independent Living

When: Wednesday, April 21st from 3:30-4:30 pm 

OSDE-SES is partnering with community organizations for a new webinar series entitled "Community Connections." Sessions are intended for special education professionals and related service providers. The Centers for Independent Living will be joining in for the webinar. 

To register for the webinar, click here.                                                                                              For additional information about the webinar, view the event flyer here

SIS-Wave-EDPlan Data Integration Guidance

OSDE-SES continues to work with its partners to fully integrate local student information into EDPlan. Contractors now anticipate it will be fully implemented around May 1st, though this is subject to change. In the meantime, we have created a guidance document to help districts prepare for the changes.

If you were not able to participate in one of the informational webinars, you may watch it here. Please direct questions to the SPED Data Team.

Special Education Services and Management Training

Special Education Services and Management Training

Presented By: Dr. Kaylin Coody

When: Wednesday, May 5, 2021                  from 8:30 AM – 4:30 PM

Where: Brackeen Seminar Center, ICTC  Muskogee, Oklahoma


Dr. Kaylin Coody in partnership with the Oklahoma State Department of Education - Special Education Services Division will be hosting a SPED Services and Management Training in Muskogee on Wednesday, May 5. Topics of discussion include learning strategies, legal overview of Special Education, review of Special Education procedures, accommodations and classroom behavior management. The training is appropriate for novice teachers and paraprofessionals.

Due to COVID-19, enrollment is limited as we will be implementing and following CDC and State guidelines. All participants are required to wear a mask.

 Registration information can be found here.                                                                 Questions about the training can be directed to Abby Johnson

Deaf-Blindness and the Role of the Intervener

The Oklahoma Department of Education – Special Education Services and the Oklahoma Deaf-Blind Technical Assistance Project invite you to attend Deaf-blindness and the Role of the Intervener to learn about the impact interveners have on children and youth with losses in vision and losses in hearing. 

For more information and dates click here. Please register by clicking on the date you would like to attend. 

After registering, a confirmation email will be sent. 

Professional Development

Special Education Paraprofessionals and the Educator Credentialing System

Paraprofessional credentials have been added to OECS. District Superintendent and District Human Resources roles in OECS will now be able to recommend paraprofessional candidates for Tier 1 and Tier 2 Paraprofessional credentials. Districts can start the recommendation process by clicking on the "Manage Your Paraprofessional Recommendations". Once the educator is recommended the educator will be able to apply online using their recommendation tile.

other news

Signature Series | 2020-2021

Thank you to everyone who attended and supported the first Special Education Services Signature Series! 

Sig Series

This Signature Series addressed trauma, problematic behaviors, student motivation, and problem-solving. Through case studies, humorous stories, and examples of everyday challenging situations, we discovered nationally recognized educational leaders' strategies and interventions to help all students, especially students with disabilities.  Please pay it forward! 


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