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First,
I’d like to thank everyone for your patience over the past several weeks as we
move to improve the organizational structure of OMES IS. Last week we had a
great conversation about where we are headed during the tech talk “Lunch and
Discuss.” I appreciated your frank and honest comments and discussion. We are
taking steps to aligning the 11 key service teams and all staff with job
families. Please review this newsletter to learn more about the job families
and the process we took to get there.
I want to
stress your current job duties, reporting structure and physical location will
remain the same until you are notified otherwise. Formalizing job titles and
organizational structure is the first step in this process. Please know Bo and I
are fully committed to doing everything we can to reduce the fear, uncertainty
and doubt that you may have experienced in the past. The improved
organizational structure gives everyone the opportunity to align skills and
ambitions to where they can have the greatest impact.
As always, Bo
and I are available for any questions or concerns you may have during open
office hours on Fridays from 2-4 pm at the Lincoln Data Center or email Bo Reese or Matt Singleton.
Sincerely,
Matt
The
organizational structure outlined for you on Sept. 25, 2014, established a
better framework for career opportunities and advancement at OMES Information Services (IS). It also
set the stage to make more effective and efficient use of our resources in
response to the specific needs of the agencies we serve. This is the framework we
are using to start realigning job families and working titles. The realignment
process, once completed, should allow for analysis of compensation levels and
meaningful comparisons against market statistics. These market comparisons can
help create better documentation for creation of raises, new roles, training
programs, mentor programs and more.
An email was
previously sent out discussing efforts for restructuring OMES IS into 11
service teams. Click
here to
view the original email from State CIO Bo Reese.
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OMES IS
started adding new staff from different agencies in 2012 and each of these
agencies did IT differently. OMES IS transformed into an organization of
roughly 1000 individuals with over 400 working titles and no way to organize
the information for any sort of statistical comparison such as pay rates or
qualifications.
Over the past
90 days we have been working with OMES Human Capital Management (HCM) to review statutorily defined job families to come up with 13 job families. Together, we analyzed each of our existing positions and assigned
them to one of the job families and 11 service teams. We also compared over 400
working titles to narrow down the titles to just under 100. The realigned
working titles will now be used to create career ladders within each job family
based on experience, education and current job duties.
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Take time to review the job families and working titles. This new organization of job titles does not affect your current
job duties, reporting structure or physical location. Please keep doing what
you are doing. All our positions fit in one of these job families.
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- Administrative Officer
-
Application Specialist.
-
Information Systems Manager
- IS Analyst
- Network Specialist
- Planning Specialist
- Project Manager
- Security Technician
- Server Support Specialist
- Service Desk Technician
- Systems Support Specialist
- Voice Communications Specialist
- Workstation Support Specialist
Click here to see the working job titles for each of the above job families. If you have any further questions email humanresources@omes.ok.gov.
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Below is an
outline of our next communication steps in this process.
- An email will be sent to agency
directors and mid-managers outlining the goals and next steps of this
process.
- Agency leadership roundtable meetings will
be held, as well as a mid-managers meeting, to gather additional feedback
and answer any questions they may have.
- Another newsletter will be sent out
highlighting the transition plan for the 11 service team areas as well as
provide working organizational charts and internal positions for hire.
- A personalized email will be sent to
each OMES IS employee outlining your assigned IT service team, job family, working title and job description.
- 11 service team meetings will be held for
all OMES IS employees to meet with other team members and communicate with the IT
director and HCM staff.
Your current
job duties, reporting structure and physical location will remain the same unless
you are notified otherwise. If you have any further questions email Matt Singleton.
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 We recently did a tech talk session around the changes we have made in the OMES IS organizational structure. Click here to listen to the Feb. 26 Tech Talk "Lunch and Discuss" recorded session to review the questions and answers provided by COO Matt Singleton.
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 Special Edition: Tech Talk "Lunch and Discuss" No. 2
Join us for another special edition of tech talk. Bring your lunch for discussion about the OMES IS organizational evolution hosted by COO Matt Singleton. Don't miss this open, frank discussion.
Thursday, Mar. 12, 12-1 pm
Click here to sign in to the webinar.
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