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Employer Newsletter
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April 2026
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Fiscal year-end reporting reminders
 As you prepare to close out the fiscal year, keep the following in mind to ensure accurate and timely submissions.
Final Report Deadline: Your final TFFR report for the year, typically your June report, is due no later than July 15. If your final report is your May report, contact RIO (submit a contact ticket) so we can confirm your reporting cycle is complete.
Close All Member Records: All TFFR member records must be finalized by reporting total hours and the last day worked:
- Full-time employees: Maximum of 700 hours.
- Part-time employees: Report actual hours (days worked × hours per day = total hours), maximum of 700 hours.
- Retired reemployed members: Report actual hours worked excluding extracurricular duties, professional development, and in-staff subbing. May exceed 700 hours.
Be sure to expense any remaining contract salary on your fiscal year-end report.
Report Salary When Earned: Salary must be reported in the month it is earned, not when it is paid. A common error is reporting summer salaries in the wrong month.
To help ensure accuracy:
- Consider using contracts with clear start and end dates for positions with summer pay.
- Don’t forget to report summer professional development.
Do Not Report: Unused sick leave, personal leave, and vacation leave.
Accurate reporting helps ensure member benefits are calculated correctly and keeps your organization in compliance.
If you need assistance, submit a ticket using the “Contact Us” tile on your MyTFFR Dashboard.
Your Guide to Successful Year-end Reporting
If you missed RIO’s recent Year-End Reporting webinar, or would like to revisit the material, you can access the recording on our website to ensure you have everything you need to successfully complete your final report of the year.
Watch the recording and access the presentation slides by visiting the TFFR Employer webpage and scroll down to the “Presentations” Accordian.
Stay informed and finish the reporting year with confidence!
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Reminder: Update or Affirm Payment Plan by July 1
Employers may choose to pay all or a portion of TFFR member contributions. Regardless of your approach, the following requirements apply:
- All employees covered under your plan— teachers and administrators, and full-time and part-time staff—must follow the same contribution model.
- Your payment plan must be updated or affirmed annually by July 1 through MyTFFR.
- You will not be able to submit monthly reports or make payments for the new fiscal year until your plan has been updated or affirmed. Complete your plan update now to avoid reporting and payments delays.
Reminder that as of July 1, 2025, if using Model 2 (Partial), employer-paid member contributions to TFFR must be made in whole percentage increments. For example, employers may contribute 10% but not partial percentages such as 10.75%.
Only when employers select Model 2 (Full)—where the employer pays 100% of member contributions—will the contribution rate be a fractional percentage. In this instance, the rate is 11.75%, the maximum member contribution level.
Available Resources Learn more about payment plans in the TFFR Employer Guide.
Use the MyTFFR Employer Model Calculator to evaluate and select the contribution plan that best fits your organization.
For instructions on how to update or affirm your plan, reference the MyTFFR Employer Self-Service Handbook, watch an instructional video, or select the “Help” button on your MyTFFR Dashboard.
If you need assistance, submit a ticket using the “Contact Us” tile on your MyTFFR Dashboard.
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Last Chance for a MyTFFR Office Hours: Open Forum
 RIO will host the final MyTFFR Office Hours: Open Forum of the school year on May 6.
Bring your questions about navigating MyTFFR Employer Self Service and other program-related topics including year-end reporting requirements. RIO will answer questions, provide guidance, share tips, and address your concerns in a collaborative setting.
After registering, you will receive a confirmation email with a calendar invite and webinar access details.
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Critical Shortage Areas approved for 2026-27 school year
The Education Standards and Practices Board (ESPB) has declared all content areas as critical shortage teaching positions for the 2026–2027 school year. No administrator positions were designated as critical shortage areas.
This designation allows certain retirees to return to TFFR-covered employment without losing retirement benefits, even if they exceed the annual hour limitation provided specific requirements are met.
Key requirements:
- A one-year waiting period before a retiree may return to work under the Critical Shortage Area (CSA) exception
- During the waiting period (effective July 1, 2023), retirees may perform:
- Non-contracted substitute teaching
- Extracurricular duties
- Professional development activities
Annual approval is required Employers and retirees must apply each year and verify the position remains a CSA by completing the New Employment for Return to Work process in the MyTFFR Employer Self-Service Portal. Failure to report the retiree’s return to work may result in a $250 employer penalty and loss of one month’s benefit for the retiree.
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Census Data Audit for GASB Compliance
To comply with Governmental Accounting Standards Board (GASB) Statements 67 and 68, RIO’s external auditor conducts an annual Census Data Audit at the end of each fiscal year.
Each year, a group of participating employers is selected and notified via email. Selected employers are asked to provide a master payroll file that includes employee names, birth dates, and gross wages. The external audit firm then reviews the data and selects a sample for further review, requesting supporting documentation such as I-9 forms, employee contracts, and human resource records. If you are selected to participate, it is important to submit all requested information by the stated deadline. Failure to do so may result in penalties.
At the conclusion of the audit, RIO issues the Schedule of Pension Amounts by Employer and the Schedule of Collective Pension Amounts to assist employers and their auditors with GASB 68 reporting requirements.
For more information, visit the TFFR Employer webpage and scroll down to the "GASB 68 Information" Accordian.
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Policy Score Update Shows Continued Strength
As part of the annual actuarial valuation, GRS, TFFR’s actuary, presented a Plan Management Policy Score Update to the TFFR Board in April.
This score provides a broader view of the plan’s long-term sustainability by evaluating how it performs across a range of economic scenarios, not just a single set of assumptions. It reflects factors such as current funding, projected outcomes, and the plan’s ability to recover from market downturns.
Based on the July 1, 2025, actuarial valuation, TFFR’s score increased to 11, meaning objectives are being met or likely to be met. The Policy Score is one of several tools used to monitor the TFFR plan, with trends over time providing the most meaningful insight.
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Connections: meet a business partner and a team member
Mary Vandal, St. John School District Business Manager
A little bit about me . . .
My name is Mary Vandal. I have been the Business Manager for 9 years at St. John School District #3. Before that, I worked at Dacotah Bank for 26 years.
I grew up in Wisconsin, Minnesota, and North Dakota. I have a husband, Bob; three grown children: Lee, Jared and Alli; five grandkids: Caysen, Cohen, Calla, Sawyer, and Evie; and a cat named Kota.
My favorite writer/director is Taylor Sheridan. I just watched “The Madison,” his best show yet.
I love to vacation with the whole family at the lake.
The best part of my job is that there is always something new to learn.
What advice/tips would you offer other Business Managers?
Complete the NDSBA Business Manager Certification Program, sooner than later. Reach out to other Business Managers through email “Business Managers for ND Schools <sdt-bisman@listserv.nodak.edu” or individually when you have questions. That will save you valuable time..
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Jordan Hammargren, Business Application Support Specialist
Tell us about life before you joined the Retirement and Investment Office team?
Prior to joining the Retirement and Investment Office, I worked in the North Dakota Supreme Court’s IT Division for nearly 14 years. During that time, I supported lawyers, judges, court employees, and members of the public. I also supported IT systems by testing updates and new features, assisting with the jury system, and ensuring technology ran smoothly across the courts.
What is your educational background?
I graduated from Beulah High School in 2004 and continued my education at Bismarck State College, where I earned an Associate of Applied Science degree with an emphasis in Computer Support Specialist.
Why did you choose to work for the North Dakota Retirement and Investment Office?
I chose to work for the North Dakota Retirement and Investment Office because it felt like an interesting new opportunity to make a change and use the skills I’ve built in my previous role while taking on some new challenges. I was especially excited about the chance to help roll out a completely new system and be part of a project that makes a real impact for current and retired teachers across the state.
What aspects of your job do you find the most challenging?
One of the most challenging yet rewarding parts of my job is helping users over the phone. Since I cannot see what they see, I listen carefully, ask the right questions, and explain each step clearly to make sure they understand and we resolve their issue successfully. It can be difficult at times, but guiding someone through a problem and seeing it resolved is very satisfying.
What do you enjoy doing in your free time away from work?
I love spending time with my family above all else. My wife and I are lucky to have four energetic boys—Zeke, Aden, Enzo, and Jett—who keep our days full of laughter, chaos, and plenty of adventure. Being involved in their activities and watching them grow is something I truly cherish. In my free time, I enjoy playing golf, scuba diving, and coaching my kids’ soccer teams. These hobbies give me a chance to relax, have fun, and stay active, all while making more memories with my family.
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Reporting Reminders
TFFR Employer webpage: resources to help business partners accurately report TFFR member salaries, contributions and service credit.
Fast Facts: an overview of the TFFR program includes a breakdown of contribution rates and membership tiers.
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MyTFFR Employer Resources
MyTFFR is a secure Employer Self-Service Portal where employers report and manage employer and employee contributions.
Getting Started with MyTFFR
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