OCS Weekly Newsletter for September 18, 2020

Having trouble viewing this email? View it as a Web page.

logoOffice of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  

Weekly Newsletter- September 18, 2020

Please be sure to keep EDDIE up to date!


Upcoming Events and Reminders!

Save the Date!


  • Charter Leaders,

    Please join us on Monday, 9/21, at 11:30 a.m. for OCS Office Hours. Your peers from around the state will discuss their experiences with, and recommendations for, navigating reopening and beyond during COVID19. 

    1Monday, September 21, 11:30a.m - 12:30p.m.


  • DHHS&DPI Joint webinar highlighting what works to effectively communicate during COVID-19  

    Tuesday, September 22, 8–9a.m. See details further down the newsletter.


  • Charter Leaders Biweekly Thursday, September 24, 12:00 p.m.-1:00 p.m.

            Click and bookmark, Office Hours for Charter Leaders, to access the schedule and link. 



NC Dept. of Public Instruction

Task Force Meeting

September 24

10:00 am until 2:00 pm

Event address for attendees:



Event number:

172 182 7028

Event password:

66pbDnajQq6 (66723625 from phones)

Audio conference:

To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code.

US Toll


Show all global call-in numbers

Access code: 172 182 7028

Safer Schools

State Action Plan for School Safety: Public comment opportunity available through September(Linked).

As a reminder, Common Follow-Up (CFU) collection is due Wednesday, September 30 for all schools that include grade levels 9 – 13.   All warnings and errors about blank diploma types can be ignored for non-senior students; only seniors who graduated are required to have diploma type information populated. Career plans are only required for students who completed a CTE concentrator; all other students’ career data may remain blank.

Please review and correct all your warnings and fatal errors that are listed on the CFU Exception Reports before approving your CFU. If the CFU is not populating at a school that includes grade levels 9 – 13, reference the Assigning Collections to Schools document on how to add the collection to the state compliance dashboard at a school.  A quick reference document, Common Follow Up Data Collection, is also available on the NC SIS website.

Reporting deadline

PowerSchool Logo

The Student Directory data collection deadline for inputs and outputs is Thursday, Oct. 1, 2020.   The data pull will be based on two values:

  1. Question 1 of the FERPA Opt-Out Screen:  Do you grant permission to allow directory information to be shared for non-commercial purposes? 
  2. Question 2 of the FERPA Opt-Out Screen:  Do you grant permission for your student’s contact information to be provided to the U.S. Military for the sole purpose of informing students of potential career opportunities?

If either or both of these questions are answered “no” , data will not be shared for non-commercial or Military recruitment purposes

Personal Protective Equipment Training for Charter School Staff

On October 6th, from 10 to 11:30, a repeat webinar will be offered on the use of personal protective equipment as described in the StrongSchoolsNC Infection Control and PPE Guidance (K-12). This webinar is intended for charter school staff who do not have access to a school nurse (Registered Nurse, RN) and who have been selected to assist COVID-19 symptom positive students and staff in their school. The content will be provided via Google Meets at  https://meet.google.com/oox-tnpo-ehn . Questions may be directed to Annette.Richardson@dhhs.nc.gov

DHHS Important Resources for Charter Schools: (Please Read by clicking each downloadable link)

Important Information Update RE: Annual Health Assessment and Immunization Compliance Reporting


Charter School Diabetes Memo


Charter School Epinephrine Memo


Annette Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


To help recap important news of the week, we are pleased to bring you the NCDPI COVID-19 WEEKLY TOP TEN.   The link does not change.  New content is added to the top of the document weekly.  

Please note that the state COVID WEEKLY TOP TEN is not compiled with charter schools specifically in mind, or written by OCS. Charter schools retain flexibility by law, including but not limited to the issuance of emergency leave. If you ever have any uncertainty about a requirement, please reach out to the Office of Charter Schools.

You're Invited - K - 12 Schools & Local Health Departments - Communications Webinar

Dear Education and Health Leaders,


You are invited to join the North Carolina Department of Health and Human Services and the North Carolina Department of Public Instruction for the second joint webinar between school districts, charter schools, and Local Health Departments supporting the 2020 – 2021 school year. In response to your feedback on NCDHHS school reopening surveys,  the State has sought out example best practices, materials, and insights to ensure communications are strong as COVID-19 operations evolve within our schools and with our Local Health Departments.

Mark you calendars for our next biweekly call, Tuesday, September 22!  Trust us…you will not want to miss the tips, tools, and lessons learned from our amazing panel of North Carolina communications and education leaders about navigating positive COVID-19 cases and working with local health departments.  Confirmed panelists include Nora Carr (Guilford County), Libby Brown (Caldwell County), Jennifer Johnson (Pitt County), Tahira Stalberte (Union County), and Ken Derksen (Wayne County).  Rebecca Planchard and other NCDHHS leadership will also join the call to provide a public health lens. The call will include ample time for you to ask questions and share ideas!


This session will be recorded and the slide deck shared for those who cannot attend.


NOTE THE NEW LINK BELOW: Webinar Information

Who: Local Education Leaders (Superintendents, principals, charter school directors, COVID liaisons/points of contact, communications specialists) and Local Health Department Leaders

What: A webinar highlighting what works to effectively communicate during COVID-19  

When: Tuesday, September 22nd , 8:00 AM – 9:00AM

Where: Zoom information below

Please click the link below to join the webinar:


Or Telephone:

    Dial(for higher quality, dial a number based on your current location):

        US: +1 312 626 6799  or +1 929 205 6099  or Webinar ID: 981 5392 2290

    International numbers available: https://ncvps.zoom.us/u/a9mXz8bxJ


Have a great weekend! We look forward to continuing to work with you and support your efforts.  Please do not hesitate to reach out! 

Best, Jessica & The COVID-19 Comms Team

NCDPI Agency Horizontal Logo

Very Important: NCDPI Academics Policy Check-In: September (linked)

Charter, Residential, Lab, ISD Leaders,


NCDPI is required by the Office of State Budget and Management’s Pandemic Recovery Office established by the Governor to track Coronavirus Relief Funds (CRF) and to collect and report monthly metrics from all PSUs on their impact. To facilitate this requirement, each CRF PRC has been assigned a specific goal and metric. These goals and metrics touch many departments within your systems. In order to complete these monthly reports in an accurate and efficient manner it is important that each district identify a single point of contact.  Your point of contact will interface with designated NCDPI staff to submit district specific information.  A successful point of contact at the local level will know who within the district to interface with to collect the required information.  Your point of contact will submit the information to NCDPI on a monthly basis.  The following examples give you an idea of the information that will be reported:


Example: PRC 124

Goal: All students have equitable access to digital resources needed for remote learning.

Metric: Student devices provided


Example: PRC 125
Goal: Food insecure families have access to week-day meals for school age children.

Metric: Monthly Meals Served


Example: PRC 132
Goal: All students are provided equitable services; Missed services, ESY or Comp Ed is delivered as appropriate.

Metric: EC students served; types of services provided.


Please review the guidance from Deputy Superintendent of Innovation, Dr. David Stegall and Director of Accountability Services, Dr. Tammy Howard.

If you ever have any uncertainty about a requirement, please reach out to the Office of Charter Schools. 

State Superintendent Mark Johnson Announces Local Districts’ Reading Diagnostics Choices 9/3/20 Linked

Important Info Update from the School Financial Reporting Section

What’s New – FY 20-21

Please check out the What’s New section of DPI’s website at https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services.  It will provide you the latest information about the COVID funding and Teacher and Instructional Support Bonus.


Teacher and Instructional Support Bonus

Charters received their Teacher and Instructional Support Bonus per their ADM in your PRC 036 installment.  The bonus must be paid by October 31, 2020.  Code the bonus to object code 180 as it is not subject to State Retirement (TSERS). However, the bonus is subject to FICA withholdings, using social security object code 211.  Please review state PRC 045 for the list of eligible purpose codes for this bonus.

If you have questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov.


COVID Funding

Review the COVID Allotment Policy manual 2020-21, which reflects which COVID PRCs charters are eligible.

If you have COVID funding questions, please contact Sue Holly at susan.holly@dpi.nc.gov.


State and Federal Zero outs for Charters

DPI will process state and federal zero outs starting with the month of August.  Remember that the year-to-date (YTD) cash certifications must equal the YTD expenditures each month. 

If you have questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov.


Emergency Cash Request

DPI Financial Services cannot prepare emergency cash requests. Make sure your charter school enters the cash request information into the cash management system correctly.  Please review the information that you have entered.


The School Nutrition Section has provided additional guidance on the use of PRC125 CRF School Nutrition.  This document is posted on our website at https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services under “PRC125 School Nutrition 75m”


The 2020-21 Allotment policy manual is posted at



The 2020-21 Salary Schedules are posted at



The 2020-21 Salary Manual is posted at



Child Count Transfer System


We are working diligently to prepare the Child Count Transfer System. Once the system is open, additional communication will be sent out, along with instructions and due dates.


We appreciate your patience.


If you have any questions please contact Melissa Dearman at Melissa.dearman@dpi.nc.gov



$350 Teacher Bonus Info

$350 Teacher Bonus Legislation

NCCDA’s 55TH Annual Poetry and Art Contest Kicking Off Soon!

(shared by 2020-2021 NCCDA Career Development Month Chairs: Morgan Ray and Kelsey Hines)

NCCDA is hosting the 55th Annual Poetry & Art Contest in celebration of National Career Development Month in November. Every adult and student enrolled in public, private, and parochial schools, and colleges are eligible.  NCDA details are not live at this time – keep your eyes open to the NCCDA site for more information https://nccdaonline.org/Poetry-and-Art-Contest

The annual NCDA Poetry and Art Contest provides an opportunity for NCCDA to promote career development and awareness in North Carolina.  


Sept. - Nov. 2020: Advertise and hold local, district, and/or county contests

Nov. - Dec. 2020: Announce school or local winners (1st-3rd place); (send to county or district wide contest by December 20, if applicable.)

January 25: All Submissions due for judging By mail to:

Morgan Ray, 311 Thistle Downs Dr., Burlington, NC 27215

By email: mbray@waketech.edu or khines1123@gmail.com

Feb./Mar. 2021: State winners will be notified

(1st prize –$50, 2nd prize –$25, 3rd prize –$10; all winners receive a certificate)

April 2021: National winners will be posted June 2021 - National winners work is displayed and recognized during the NCDA 2021 Conference in Atlanta, Georgia (June 30 –July 2, 2021)

Exceptional Children Division

Please review the attached EC Division communication updates and Guidance. 


Resources Galore:


School Financial Reporting SCHOOL BUSINESS DIVISION FINANCIAL AND BUSINESS SERVICES 9/15/20 Independent, Charter & Lab Schools Webinar

ESL/Title III Sponsorships for educators application window extended until September 25th

K-12 Education Legislative Update - Thursday, September 10, 2020

Additional Funding for School Counselors and Other Specialized Instructional Support Personnel 9/3/20

School Business Resources 9/18/20

HOME BASE Bulletin 9/17/20

Digital Teaching and Learning Insider 9/4/20

Fall 2020 NCStar Professional Learning Opportunities

September 2020 From the Board Room 9/16/20

North Carolina Public Schools - School Social Work September Update

STEMtastic Newsletter - September


K-12 STANDARDS, CURRICULUM & INSTRUCTION ELA Student Opportunities 9/18/20


September 2020 ESL/Title III Update

September Special Edition: Social Studies Update

Integrated Academic and Behavior Systems(IABS) 8/10/20 Message

Office of Charter Schools (OCS) Updates



Charter Leaders,

We have received many questions concerning K-3 diagnostic funding. Charter schools received their funding in their PCR 036 funds.

The funds were allocated in revision 8 and are posted https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services/allotments-funding-public-school-units/state-allotments . Let me know if you have any further questions.



Dave Machado

Director of Office of Charter Schools

Doctoral Program in Educational Leadership is a huge opportunity for current and aspiring charter school leaders. Hosted by Gardner Webb University. Click and download to read all about it!

Charter Leaders, 8/31s 'OCS Office Hours' topic was “Managing Restart Option B”. There was a panel of school leaders sharing their experiences of opening school with a hybrid model. Watch the recording through Epicenter!


Also, COMMUNICATION CONSIDERATIONS & KEY MESSAGES: Addressing COVID-19 Positive Cases in Schools


Some additional FREE resources:


The Training Network

  • NC Department of Labor Library free web-based training library
  • In order to access the streaming safety videos via subscription, you will need to submit a completed, signed library loan agreement which can be accessed from this page:




Required Planning Year Training Sessions:

Board members from charter schools that are opening in 2021, as well as acceleration applicants,  are required to attend 5 virtual Planning Year Sessions from September to March; this year we have spaced the sessions out more throughout the year.  Schools in a delay year are not required to attend but are welcome to. The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June 2021.  As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  

Registration for the September virtual Planning Year Session I has closed.

Please note the schedule below:

2020-21 Planning Year Professional Development Schedule





September 30, 2020

8:30 – 4:00


Charter School Governance

October 28, 2020

8:30 – 4:00


Charter School Finance

January 27, 2021

8:30 – 4:00


Charter School Operations & Accountability

February 24, 2021

8:30 – 4:00


Meeting the Needs of All Students

March 24, 2021

8:30 – 4:00


Our School Opens in 5 Months!  Now What?

Note: Dates and topics are subject to change.  If needed, other trainings may be scheduled.  Site visits and/or board meeting observations may be scheduled during these months, as well.

Professional Learning & Renewals Newsletters

Professional Learning 101


The Scoop With Coop-All Things Renewals 


NC ACCESS Program Launches

Educational Equity Aspiring Minority School Leaders Program


The North Carolina Advancing Charter Collaboration and Excellence for Student Success (NC ACCESS) grant program in the Office of Charter Schools is excited to embark on the newest phase of the grant: the Educational Equity Aspiring Minority School Leaders Program. The purpose of the program is to recruit, select, and train a cohort of twenty (20) aspiring minority school leaders over the life of the project to prepare for service in a leadership role in NC charter schools.

The Aspiring Minority School Leaders Program is designed to recruit, support, and build a pipeline of minority school leaders prepared to meet the challenges of leading schools for educational equity. North Carolina charter schools will benefit by having access to a cohort of school leaders or color who are exceptionally trained, ready to be part of cutting-edge school reform initiatives, and ready to move into leadership positions with strengthened organizational and instructional leadership skills. The Aspiring Minority Leadership Program includes coursework, internship experiences, professional development, and mentoring.



NC charter school leaders can nominate one (1) potential candidate per school for the program. The nominating school leader must write a one-page letter stating why they are nominating this person. Candidates must complete a brief application and an essay to enter the pool of nominees. The deadline for submission of Nominations and the Aspiring Minority School Leaders Program application is October 1, 2020. The applications will be reviewed by the NC ACCESS Program staff and selections will be made by October 5, 2020. Once selections have been made, we will host a virtual webinar with the MSA Program Coordinator from Appalachian State University to answer questions about the program. The program is a collaboration with Appalachian State University. The program is online only.

Click here for:

Program Information and Application Package



NC ACCESS Program Reading List featured Monthly

How the Other Half Learns: Equality, Excellence, and the Battle Over School Choice
Robert Pondiscio
An inside look at America's most controversial charter schools, and the moral and political questions around public education and school choice. The promise of public education is excellence for all. But that promise has seldom been kept for low-income children of color in America. In How the Other Half Learns, teacher and education journalist Robert Pondiscio focuses on Success Academy, the network of controversial charter schools in New York City founded by Eva Moskowitz, who has created something unprecedented in American education: a way for large numbers of engaged and ambitious low-income families of color to get an education for their children that equals and even exceeds what wealthy families take for granted. Her results are astonishing, her methods unorthodox.



MINA Charter School Building Is Complete

MINA, founded in Sanford, Lee County, the heart of North Carolina, is open in August 2020 for students entering grades K-5. (Remote learning now) Specializing in small class sizes, and non-traditional classroom settings, the technologically based educational program begins with Kindergarten. Each student will be assigned either a tablet/laptop as a component of their MINA education. The STREAM curriculum focuses on project-based learning integrating Science, Technology, Reading, Engineering, Arts, and Math. Students enjoy a dual language curriculum beginning in Kindergarten. If a student’s primary language is English, he/she will learn Spanish while those whose primary language is Spanish will learn English.

The diverse faculty and staff reflect the educational, cultural and social needs of the students. Not only are staff members certified and licensed by the State of North Carolina, but some of them are among the most accomplished educators in their area of expertise. These experts carry out the mandates of our specialized curriculum and our students learn from the best.

Other News about Our Charter Schools:


Dillingham: 2020 North Carolina Parent Survey

"All parents want a school that provides the best academics in the safest environment."

Arts in Charters

Arts Education Partnership reports on The Arts in Charter Schools

T74 Achievement Gap Closing

T74 Reports - Charters Close Achievement Gap With District Schools, Study Finds, With Black and Low-Income Students Making the Greatest Gains

East Spencer charter school reopens with strong enrollment

Salisbury Post reports - East Spencer charter school reopens with strong enrollment

Leadership Opportunities:

Southern Wake Academy Head of School

Pine Springs Prep 8th Grade Science Teacher and 4th Grade Teacher

The Exploris School K-8 ESL Teacher

Lake Lure Classical Academy Classroom Teacher K-12Curriculum Resource Teacher (CRT), and Assistant K-12 Principal

Socrates Academy Elementary school teachers, middle school ELA teachers, and middle school band teacher

Whom Should I Contact at the Office of Charter Schools?


Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal.  Clicking the link on our names will bring up an automatic email prompt. Thank you!

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools


VACANT       984 236 2701

Program Administrative Assistance, Communications


Shaunda Cooper      984 236 2712

Consultant, Renewals & Performance Framework


Claire Porter              984 236 2707

Consultant, Planning Year & Ready to Open Process


Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance


Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework


Darian Jones           984 236 2705

Consultant, Applications & Renewals


Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program


Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program


Davida Robinson   984 236 2878

NC ACCESS Subgrant Program Manager


Lakisha Robbins  984 236 2704

NC ACCESS Finance Administrator