Office of Charter Schools Weekly Newsletter for July 19, 2019

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Events


July 21 - 23, 2019

Reaching New Heights Conference at Harrah's Hotel in Cherokee

Reaching New Heights


Future Action Items 


October 17 - 18, 2019

Charter School Leadership Institute 2019



Did you Know???


Performance Framework A17 requires charter schools to be in compliance with all student health and safety requirements as defined in General Statute, SBE policy, and Charter Agreement. Reporting for compliance with immunizations (GS 130A-155(c)) and health assessment (GS 130A-441) takes place November 1st each year. The Annual Charter Schools Health Services Report opens each year on May 1st and closes at midnight June 1st each year. A worksheet is distributed in April to help schools gather information for the annual report. Communication regarding these requirements take place via the Office of Charter Schools newsletter.


The actual documentation is collected by the Department of Health & Human Services, so be sure you understand the expectations at the start of the new school year! If you have questions about these expectations please reach out to the Charter School Nurse Consultant, Annette Richardson If you have general questions about Performance Framework, please contact



Question Marks

Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.




Charter School Teacher of the Year (TOY)

Dear Charter School Teacher of the Year Coordinator:


NCDPI is pleased to coordinate the 2020 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession.


As the TOY Coordinator, you are responsible for your local Teacher of the Year selection process.  This process is at the discretion of your Board/Director. You are asked to submit one teacher from your charter school to proceed in the regional process.  As a reminder, your nominee must hold a Continuing License, be employed full time, and spend at least 70% of his or her time in direct instruction of North Carolina public school students.


If you are interested in participating or have questions about the process, please contact Sonya Rinehart  As the TOY Lead Regional Education Facilitator, she will communicate with you the next steps. She will also support you entering into this process and making sure we receive your TOY nominee portfolio (due September 13, 2019).


Click the link below for the TOY Schedule:







What: Leading & Learning Days (formerly LP/CLP bootcamps)


Where: Healthy Start Academy, Durham, NC


When: September 26th 2019


Invitations and agendas will be sent to schools


For more information, contact Claire Porter @



CSLI - Charter School Leadership Institute (2019)



What:  Charter School Leadership Institute 2019

When: October 17 and 18, 2019

Where: Envision Science Academy


REGISTRATION:  Click link below.


2019 Charter Leadership Institute registration



Don't Miss This

NC Virtual Public Schools Logo

The North Carolina Virtual Public School invites you to its 2019 Virtual Open House


When: Tuesday, August 20, 11 AM - 12 PM or Thursday, August 22, 7 PM to 8 PM


This year we are offering two opportunities to attend the Annual Virtual Open House.  Please choose the date that works best for your schedule


Where: The event will be hosted in an NCVPS online classroom. Details will be sent following registration.


Presenters: NCVPS staff, teachers, and students.


Topics: The presentation will include Who is NCVPS?, Teaching and Learning with NCVPS, Meet the Teacher, See the Classroom, Support All Around, and Q & As.


Audience: The NCVPS Open House is open to the public. While our presentations are geared toward parents and students in public schools, private schools, and home-schools, we have something for everyone. Educators will learn about the NCVPS teaching and learning process.  The general public will discover what online learning is. 


Register: August 20, 11 AM


Register: August 22, 7 PM



Web Link:


One Teacher Can Change the World - East Wake Academy


NC Department of Public Instruction (NCDPI) Updates

Temporary 20% State Funding Allotment for Charter Schools



The 2019-20 budget has not been ratified and therefore, no funding is formally allocated to public school units.  GS.143C-5-4 provides the legislation on operating without a ratified budget and states that public school units are authorized to continue to expend at a level not to exceed the level of recurring expenditures from State funds for the prior year.  In order to provide funding until a budget is signed, the Charter School are authorized to draw funds at 20% of projected ADM at the prior year statewide average base funding per ADM.


In the event that there is a prolonged time without a budget, the Division of School Business will provide additional funding and guidance.


DPI has posted a temporary 20% state funding allotment to the current charter schools.  Please check in the MSAS system under Function 016 for the amount of your temporary state PRC 036 allotment.


The new charters for FY 20 will receive their temporary funding once their Certificate of Occupancy has been approved by the Office of Charter Schools and all their cash management forms have been processed.


Also, please do not request any State PRC 016 cash until the State budget is passed and the Allotment section has reallocated the funds to FY 20.


If you have any questions, please contact Roxane Bernard at




This month the IABS Team shared a Social Emotional Learning Brief (SEL) with the field. The goal of the brief is to define SEL as well as provide some resources for school teams to use as they consider how to integrate SEL instruction within core practices. We encourage your school team to explore the resources in the SEL Brief and determine next steps for supporting all students and staff in school improvement.


If you would like to receive the monthly MTSS Briefs from Integrated Academic and Behavior Systems, we invite you to join our listserv


Please let us know if you need support or resources for MTSS planning by contacting your MTSS Consultant or emailing




Warning Lists for Significant Disproportionality


Attached is notification of and information for Public School Units (PSUs) receving a warning for the potential to have significant disproportionality in future years.  In our collaborative effort to address the potential to have significant disproportionality in future years, the EC Division supports your efforts to address the academic and behavioral needs of at-risk students.


For questions about warning list determinations - contact Nancy Johnson ( / 704 576-2760) or Matt Hoskins ( / 919 807-4145).


For questions about CEIS and permissive use of funds - contact Amanda Byrd ( / 919 807-3948) or your regional coordinator.


Memo-Warning Lists for Significant Disproportionality.pdf



EC Division Header



The next Home Base Maintenance Weekend is planned for July 19-22, 2019.  During this maintenance weekend, only PowerSchool will undergo maintenance.  The Schoolnet upgrade to version 21.0 has been pushed back to the July 26th weekend.

PowerSchool maintenance will include:

  • A resolution to the error messages received when viewing the SAR Data Collection.
  • A correction to Attendance on the PMR when students transfer.

PowerSchool will be brought down Friday, July 19 at 5 p.m. and returned to service no later than Monday, July 22 at 6 a.m.  We have asked PowerSchool to take the curtain down as soon as maintenance is complete so that users will not have to wait on our approval. Please be sure to notify your entire staff once you receive the completion message. DPI has been contacted frequently by teachers saying they are not made aware when the system becomes available. Please help us with this communication.

Questions or comments pertaining to this maintenance activity may be addressed to  Stay apprised of all Home Base planned maintenance periods by visiting our 2019-20 Home Base Maintenance Schedule.



Register Now for the Beginning of School Year Home Base Meet-Ups!

The first round of Home Base Meet-Ups for the 2019-20 school year is scheduled for Monday, August 5 through Thursday, August 8.  These collaborative sessions are great opportunities for networking and sharing ideas. Note:  Canvas will be offered on Wednesday, August 7 only.  There will be a streaming option available for those who want to join virtually. For complete registration details, please link to the August 2019-20 HBMU Invite. Click on the following bi.tly to register:



2018-19 Graduation Data Verification Final Window


The final window for the 2018–19 Graduation Data Verification Report began on Tuesday, July 16 and is set to end Friday, July 26.  This report is purposed for facilitating corrections to data and adding students that graduated after June 28, 2019 and on or before July 15, 2019.  LEAs/schools may make adjustments and corrections up until 5:00 p.m., July 26.  This correction window is the only opportunity to make adjustments. Please click here for more information:

Returning EDDIE Feed to PowerSchool


The Educational Directory and Demographical Information Exchange (EDDIE) Feed will be returned to service Friday, July 19.  All changes made in PowerSchool after the EDDIE feed was disabled (April 26) must be updated in EDDIE.  If not, these changes will be overwritten by what is in EDDIE since it is the authoritative source.  If you have questions concerning the return of this service, please submit a ServiceNow ticket.



PowerSchool Upgrade


It is anticipated that the upgrade to PowerSchool will occur as soon as DPI testing can be completed.  LEAs and charter schools should begin preparing for this upgrade now as it does involve added or changed functionality.  For more information about this upgrade link to:



home base bulletin

Mark your calendar

Greetings HR Directors (**New Instructions**) Human Capital/Licensure Webinars


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


Charter School directors can designate a staff member to attend these webinars. To do so, the Charter School director/head of school should email Kimberly Evans <> and request access to the webinar. Please include the designee’s name, position, and email address


Here is a list of the dates we are planning to schedule the webinars:  

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440