Office of Charter Schools Newsletter for April 5, 2019

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3981


Upcoming Event


April 8, 2019

Charter Schools Advisory Board Meeting


Action Items Due


April 30, 2019

April Performance Framework Submissions Due


Future Action Items 


June 1, 2019

Annual Charter School Health Report Due


June 30, 2019

Resubmission Deadline for Performance Framework


NCDPI Office of Charter Schools (OCS) Update

Follow the Office of Charter Schools on Twitter 



The Office of Charter Schools is officially tweeting! Follow us @NCCharterOffice for news, updates, and to see the great things happening at charter schools around the state.





The Office of Charter Schools has moved to the 6th floor in the DPI Building. We have updated our phone numbers, which are located on the OCS website.  You may continue to email us or you may call our office.  As always, thank you for all you do for our students across North Carolina. 

Question Marks

2019 Performance Framework April Submission


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on Tuesday, April 30, 2019. 

Deadline- April 30, 2019 - All Schools

A20 – NC Retirement System Dissolution Funds


2020 Renewal Schools Only (Deadline April 30, 2019)

B1 – Graduation Requirements

B2 – Student Promotion Requirements

B7 – Board Student Discipline Policy


For more information, please check out the April Submission Guide linked here. This guide contains Frequently Asked Questions, submission instructions, and general guidelines for the PF evidence documents due by April 30, 2019. [Note: for optimal use of the links within the document, it is best to download a copy of the PDF]


All schools must submit the required documents per the established reporting timelines. Please submit information through the web-based tool Epicenter; to view the webinar training recording click here. Submission tasks have been assigned to all schools, including items that may be deemed Not Applicable. Please read the instructions provided in Epicenter for each submission task carefully.


Users are invited to the Epicenter by NCDPI OCS staff. To request a user for your school, the lead administrator must send an email to with the following information of the requested user: 1) first and last name, 2) school email address, 3) position at the school, and 4) the name of the school.


Web-based Resources:

April Submission Resources

Frequently Asked Questions


For questions regarding the 2019 Charter School Performance Framework, please send an email to


For technical support, please contact the Epicenter Support Center at (855) 899-1624 or

Regional NCStar Trainings in April – Registration NOW OPEN


From 8:30am – 1:00pm at each location, beginner training will be conducted and then from 2pm-4pm each location will have a Q&A session for experienced users. Registration is open at Space is limited and registration for each site will close once site capacity is reached. Please remember that any school identified in a federal or state list will be required to use NCStar to create and manage their school improvement plan.


  • NORTHWEST o April 12th – Olive Hill Resource Center at 509 West Concord Street in Morganton
  • NORTH CENTRAL o April 10th – Harnett Health Sciences Center at 51 Red Mulberry Way in Lilington
  • PIEDMONT-TRIAD o April 11th – Workforce Development & Continuing Education Building at 629 Industrial Park Avenue in Asheboro, NC

Policy and Procedures

Teacher Licensure Requirements – Reminder


Per NC General Statute 115C-218.90(a1) and State Board of Education (SBE) Policy CHTR-006, a charter school is required to maintain certification of at least fifty percent (50%) of its teachers.


As a reminder, per SBE Policy CHTR-006, charter schools shall maintain compliance with the law regarding licensure percentage requirements from December 31 of each year through the end of the school calendar year. Failure to do so is noncompliance with the statutory requirement, which shall result in a school’s placement on Governance Cautionary Status for the remainder of the 2018-19 school year.


The Office of Charter Schools receives a monthly licensure report on each school’s current licensure percentage utilizing data from the PowerSchool schedule and the NC Online State Licensure System. Correspondence regarding governance noncompliance for failure to meet at least fifty percent (50%) licensure ratio has been delivered to the applicable schools in the month of January.


Please note that this report is checked monthly and that charter schools are required to comply with the state law regarding licensure through the end of the school year. It is important that schools continue to monitor and address licensure compliance for the months of February through June to avoid the designation of noncompliance for the 2018-2019 school year.


Please be aware that expired, out-of-State, out-of-area, or out-of-grade level licenses do not count towards your school’s licensure percentage.  Also, be aware that improper coding of teachers or courses, or lack of student assignment, or teacher social security numbers entered incorrectly could be affecting your licensure percentage calculation.  Finally, teachers that work as “pull-out” instructors will not be picked up by the data because they are not connected to a course code. For those teachers, and for any other data assistance issues, please contact Mike Cash, NCDPI Data Analyst, at 919-807-3338 or The Office of Charter Schools does not have access to the data used to generate these reports.


If you have any specific questions regarding licensure, including how to obtain or renew a license, please contact the DPI Licensure Section at (919) 807-3310 or


Please direct any additional questions to Ashley Baquero, Office of Charter Schools Consultant, at 919-807-3457 or


***Statutory and Policy Links***


NC Department of Public Instruction (NCDPI) Update

Web Links:


Character Education News & Updates: April 2019


CECLI Memo for 2019-20


K-8 Digital Literacy Announcement


Cash Management and MSA Training (Charter Schools):

We will have a Cash Management and MSA training class for Charter Schools on Friday, April 26, 2019 at the Department of Public Instruction in Raleigh, NC, Room #564 from 10:00 am - 4:00 pm.  There is no registration fee for the class, but you must register to attend.  The class is designed for those who work in the charter school’s finance office.  The class consists of "Hands-on" training with the emphasis on understanding the monthly financial reports, a brief lecture on Compliance & Monitoring, and a brief overview of the Cash Management System.  Instruction is geared to the beginner or new user and as a refresher for others.  There are only a certain number of seats in the training room, so limited space is available on a first come, first serve basis.


The above training date is for current charter schools.  New charter school training will be given later and the information will be sent out very soon.


If you would like to attend this class, please provide your name, email address, charter school name and charter school number.  Please email Roxane Bernard at you have questions, please call Roxane Bernard at 919-807-3725.  You will be notified by email when you have been successfully registered for the training class.



Refund State or Federal Program Report Code (PRC) overages


Review your monthly financial reports, Budget Balance Reconciliation Report (JHA705EG) and Cash Balance Report (JHA714EG) for overages.  Refund any state and federal overages.  If you are expecting additional allotments, please contact the program administer and the Allotment section.  You should not be recording expenses if you do not have an allotment for those expenses.


If you have questions, please contact Roxane Bernard at  


Don't Miss This

Greetings HR Directors:


In an effort to keep you all better informed about changes to state policy, NCDPI will begin offering monthly webinars closely following State Board of Education meetings.  The purpose of the webinars is to provide you with the opportunity to hear about proposed and approved changes to state policy that have an impact on Human Resources departments.  


Because we anticipate many participants, the webinar will not offer a "Q & A" session.  We will, however, have a chat feature enabled and will try to answer the most common questions raised from the field.  Additionally, we will record these webinars and place those recordings online so you will be able to hear the information even if you are unable to attend.  Attendance is, of course, optional, but we hope you all will join us for the webinars.


DPI will send out calendar invites to all Personnel Administrators listed in EDDIE.  If your EDDIE account is not up to date, please update it as soon as possible.  HR Directors may forward the invitation to any staff member they feel would benefit from attending. 


Here is a list of the dates we are planning to schedule the webinars:  


May 7

June 7

July 15

August 12

September 6

October 4

November 8

December 6


Specific times and the login for the webinar will be provided in the invitation.  Please let me know if you have any questions or comments.


Thomas Tomberlin

Director, Educator Recruitment and Support

Office of the Deputy State Superintendent of District Support

North Carolina Department of Public Instruction


(O) 919-807-3440


Mark your Calendar

2019-20 Home Base Opt-in Available

DPI is pleased to announce that the full suite of Home Base will become available to all districts and charter schools for the 2019-20 school year in early to mid-April. The cost will remain the same as last year - $1/ADM which gives access to Schoolnet and NCEES Unified Talent Perform and Professional Learning. Districts and charter schools can acquire Canvas for an additional cost of $3.74 per user through the state negotiated convenience contract. Home Base users can expect to see a streamlined assessment creation and scheduling dashboard, including easy access to share assessments and locally created question banks in Schoolnet. NCEES Unified Talent Perform and Professional Learning will offer:

  • Updated dashboards to track CEUs through local PD course modules and varied PD opportunities
  • Free access to NCDPI self-paced Canvas and Moodle modules aligned to staff standards and elements
  • Effective educator evaluation instruments based on NC teacher standards and NC standards for administrators


We hope to see 100 percent district opt-in as in the past. If you have questions concerning the 2019-20 Home Base Opt-in process, please contact Yolanda Wilson, Home Base Opt-in Administrator,


Yolanda Wilson NC Department of Public Instruction Digital Teaching and Learning (919) 807-3485


home base bulletin

Please see the attached Memorandum announcing Spring 2019 meeting of LEA representative for OT, PT and School Psychology. Participants will need to register using the following link:


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Other News

NCHE Webinars: Professional Development




May 15, 2019


LEA Dispute Policy Due

Submit dispute policies to your Program Specialist.


May 15, 2019


LEA McKinney-Vento Needs Assessment Due

Submit McKinney-Vento needs assessments to your Program Specialist.


NCHEP feedback will be provided by June 30, 2019.


June 15, 2019


McKinney-Vento Data

Collection Submission Due

Do not submit data until after the last school day in this academic year.


Questions on data collection should be directed to your Program Specialist.


McKinney-Vento School Selection Rights 

    • April 9th - 2:00 - 3:00 p.m.


Supporting the Education of Unaccompanied Homeless Students under ESSA


    • April 17th - 2:00 - 3:00 p.m.

Understanding Doubled Up


    • April 25th - 2:00 - 3:00 p.m.



Conference:    NAEHCY Conference


                            November 2 -5 



The Annual Charter School Health Report will open May 1, 2019 and must be completed no later than June 1, 2019. 


A preparation worksheet is provided with the reporting criteria.  All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may  Click Here  to access the worksheet.  Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report requirements. You will use it as a tool to enter your information into the online survey system once the report opens.   


North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety. 


The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  The summary will open May 1, 2019 and be completed no later than June 1, 2019.



Please contact Ms. Annette Richardson at with questions or concerns. 


Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009 


Healthy Schools Banner

Job Vacancy


The Learning Center


Head of School- in training

Open Position

2019-20 school year



The Learning Center Charter School, located in the mountains of western North Carolina in Murphy, seeks a Head of School- in training who is interested in becoming the Head of School.   The HOS-in training will have the opportunity to work alongside the current Director to advance the school’s vision as a national benchmark in educational excellence through an integrated E-STEAM open approach to learning.  To apply send a letter of intent and curriculum vitae  to   


The full job description is available on the school’s website,, then scroll down to News and Newsworthy.


hiring join team