Office of Charter Schools Weekly Newsletter for December 7, 2018

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Office of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  •  919.807.3491


Upcoming Events


December 5 - 6, 2018

State Board of Education Meeting


December 12 - 13, 2018

Charter Schools Advisory Board Meeting


Future Action Items 


January 28 - 31, 2018

NCCAT Charter Conference  


March 18 - 21, 2019

Connecting Communities of Education Stakeholders Conference (CCES)

Greensboro, NC 


NCDPI Office of Charter Schools (OCS) Updates


****Teacher EVAAS Bonus 2018****

I am pleased to announce that the spreadsheets related to the teacher bonuses for math and reading are now in the secure shell.  You will find one excel workbook with multiples tabs for the different grades and subjects.  Please review these spreadsheets for accuracy and share with your finance staff.  Additionally, we have attached a document that explains some of the variables in the spreadsheet.  As the process is slightly different for LEAs and charters, please make sure you are reading the appropriate instruction sheet. 


Please note that all EVAAS data is final and results cannot be altered due to missing or incorrect assessment data.  Only teachers identified as qualifying for the bonus are eligible to be paid.  If a qualifying teacher is no longer eligible for the bonus, then the funds revert to the state.  You may not pay another teacher on the list.


If you find an error in your spreadsheet, please contact with your concerns.  If you need access (username or password) to the HR secure shell, please contact us.  Please note, that we will only supply the HR secure shell username and /or password to the individual listed as the Personnel Administrator, Associate Superintendent, or Superintendent (charter schools - Principal/Director) in the EDDIE system.  If you have any questions, please contact me directly.  


Please note that the spreadsheets contain personal identifiable information (PII) for your employees.  Please do not email; use secure methods of transmission only.  



Thomas Tomberlin Director, School Research, Data, and Reporting Office of the Deputy State Superintendent North Carolina Department of Public Instruction   


Office 919 - 807 -3440  







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NCCAT Conference:  Advocacy & Best Practices - The Charter School Connection


Contact: Karen Sumner ( or Jay Whalen (


Join us in Cullowhee, NC on January 28-31, 2019 for the annual NCCAT Charter Conference. This program, designed specifically for charter school teachers, will focus on teacher leadership through advocacy, best practices, and school growth. We will explore how teachers can better advocate for their specific school and charters in general, and how to utilize your own leadership style to help support school initiatives. Teachers will learn best practices in STEM, literacy development, and digital learning and discuss ways to model these practices in your schools.


Interested participants must apply online and a select number of attendees will be selected. One teacher per charter school may apply and spots are limited. Apply Here!



Special Recognition to the Following:  


Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST)  -  Ms. Sarah Patterson - Charter School, Lake Norman Charter Elementary School


2016 National Awardee of the Presidential Award for Excellence in Mathematics and Science Teaching - Ms. Laura Juliana Thomas - Charter School - The Exploris School


2018 Blue Ribbon Schools Recognition - Socrates Academy, Charter School - Mrs. Sandra Brighton, Principal


Henderson Collegiate Student Accepted into Duke University.  The student is also a QuestBridge Scholar, and therefore is getting a full ride to Duke University.   His name is Victor!   Outstanding Job!



NC Department of Public Instruction  (NCDPI)  Updates



Data decision rules are formal procedures that inform our actions around data.  These rules are established to provide a framework for teams and practitioners to interpret data.  Some data decision rules can be extracted directly from research. There are times, however, when schools will need to design their own rules based on best practice and their unique circumstances.  Within the context of MTSS, we are coaching MTSS teams to set data decision rules to guide your thinking around the following questions:

  1.     How will we determine if our Core support is effective for our population?
  2.     How will we decide if students are at risk?
  3.     How will we address student risk within these layers: Core, Supplemental or Intensive?
  4.     How will we know Core support changes are working for our population?
  5.     How will we determine that our interventions and intervention systems are effective?
  6.    How will we determine if students receiving intervention are progressing?

For more information on data decision rules, see our Date Decision Rules Guidelines.

If your team would like additional support, please contact your IABS Consultant .


Multi-Tiered System of Support

Office of Civil Rights Data Screens Available in PowerSchool


Please inform other staff as appropriate. 


Note:  LEAs, Charters and schools that were not open in the school year 2017-2018 are not required to participate in this collection. Data for the collection is from the School Year 2017-2018.


Important:  LEAs and Charters that use third party software to collect data specific to the CRDC collection that are not integrated into the PowerSchool instance are responsible for providing that data to the OCR. 


PowerSchool CRDC Screens Available for Update

Three screens, specific to the CRDC are now available in PowerSchool.  LEAs and Charters are advised to begin updating these screens prior to the release of the SY 2017-2018 PowerSchool CRDC Preview reports.  Documentation is located:


Documentation to support the collection process:

  • Federal level LEA and School Forms These guiding documents are the key to understanding the data collection.  Print or download these forms to use throughout the reporting process.
  • 'Preparing for the CRDC' This DRAFT document describes the North Carolina process for preparing for the Civil Rights Data Collection.  Use the 'PowerSchool Functionality for the CRDC' section of the document to begin the set up processes for generating the PowerSchool CRDC Preview Reports.


Important: the PowerSchool CRDC Preview report will not be updated for the 2017-2018 until the December maintenance weekend.


Please contact Terra Dominguez at or 919-807-3272 with any questions.


PowerSchool Logo

Webinars and Workshops


Preparing for the Civil Rights Data Collection - webinar

These two-hour sessions will provide a PowerSchool demonstration specific to the CRDC, tips for successful validation and an opportunity to discuss the NC DPI schedule for data upload to the Federal Submission Portal. Users will also have the opportunity to ask about PowerSchool functional processes. Session times are from 1pm - 3pm.


Preparing for the Civil Rights Data Collection occurs several times. Please register for the date and time that works best for you:


December 12, 2018 - 1pm to 3pm

January 9, 2019 - 1pm to 3pm

February 6, 2019 - 1pm to 3pm



CRDC Workshop:  Real-time-assistance at the NC DPI LABS

CRDC Workshops are not webinars.  Labs are designed for district level staff working on the Office of Civil Rights Data Collection to get assistance with PowerSchool set-up in real-time.   Two staff members from an LEA and Charters may attend.  The NC DPI training room will be open from 9am to 4pm and staff are welcome to attend as their schedule allows. 



Friday, January 18, 2018 (9am-4pm)

Friday, February 8, 201 (9am-4pm)


Please contact Terra Dominguez at or 919.807.3272 with any questions.


Mark your calendar

Upcoming Deadlines for K-20 World Language Students & Educators


December is here!  Please don't forget about the following opportunities with approaching deadlines, which are also posted on the K-20 Opportunities page of the World Languages wiki.


World Language wiki

The Connecting Communities of Education Stakeholders Conference (CCES),



Connecting Communities of Education Stakeholders Conference (CCES)


NCHE Webinars:

December 20th - 2:00 - 3:00 p.m.


In Case You Missed It

NCDPI Web Links:


Memo-ECATS Newsletter November Final.pdf


Superintendents' Weekly Message: Dec. 4


Minimum Delay Memo_120318.pdf



Other News   

School Health Consultant Announcement


New Charter School Health Nurse Consultant

Annette Richardson will be the new Charter School Health Nurse Consultant.  Ms. Richardson is a Nationally Certified School Nurse with experience working in both charter schools and the public school system.  She currently serves as the Regional School Health Nurse Consultant in the Northeast providing technical assistance and guidance to school nurses and other school health professionals.  Ms. Richardson will be the contact person for school health and her information is provided below. 


Annette Darden Richardson, MSN, RN, NCSN

Charter School Health Nurse Consultant

Division of Public Health - Children and Youth Branch

NC Department of Health and Human Services


Office: 252-339-3009