NCDPI Office of Charter
Schools (OCS) Updates
Reminder: April 2018 Performance Framework (PF) Submission - Reminder
The April 30, 2018, PF
deadline is quickly approaching. If you have not done so, please take time to
log into the SharePoint system and upload at least one required submission this
week.
The submission criteria for
April is below:
Deadline- April 30, 2018- All
Schools
A6- Admissions Policy and Lottery Application
A11- Board Meeting Schedule
A12- Board Residency
A19- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)
2019 Renewal Schools Only
B1- Graduation Requirements
B2- Student Promotion Requirements
B7- Student Discipline Policy
Please use previously
established credentials to submit information into the SharePoint system
in pdf format only.
For questions regarding the
required documents for the 2018 Charter School Performance Framework, please
contact Ms. Stephenie Clark at stephenie.clark@dpi.nc.gov.
For technical support, please
contact the Help Desk at (919) 807-4357.
 Action Required*** Payroll Deduction for Membership Fees - All Charter Schools Must Respond
The Office of the State Auditor has asked our NCDPI to assist with the
collection of data related to school employees who pay their membership fees to
a professional organization through payroll deduction. It is our
understanding that this information has been collected from LEAs and charter
schools in North Carolina in the past. We ask that each LEA and charter
school complete the attached reporting template and submit it to NCDPI through
the HR Secure Shell. NCDPI
will not accept templates via email. Our office will
compile the data and transmit it securely to the Office of the State Auditor.
The deadline for reporting to our office is April 27, 2018 by close of
business.
If you have questions about the purpose of the report or reporting
requirements, please contact the liaison for the State Auditor (contact
information is in the memo). If you have questions about the HR Secure
Shell, please contact our office (Educator Human Capital Policy and Research)
by email (educatoreffectiveness@dpi.nc.gov).
Attachments:
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Charter Schools
Transportation Grant Update
2.5 million dollars was
provided to the NC Department of Public Instruction to establish a Charter
School Transportation Grant Program for the 2017-18 school year.
The purpose of the Charter
School Transportation Grant pilot program is to reimburse a charter school that
has a student enrollment of at least fifty percent (50%) of its students
residing in households with an income level not in excess of the amount
required for a student to qualify for the federal free or reduced price lunch
program.
OCS has completed the review of the fall transportation grant submissions and notifications of the grant award was sent to each school.
Schools wishing to receive consideration for the spring submission must send documentation (see attached) by May 18, 2018 to allow enough time to close out end-of-year (EOY) processes.
Contact ocs@dpi.nc.gov with questions or
concerns.
Attachment: Charter
Schools Transportation Grant Application
 NCStar School Improvement Training Opportunities
Please see the attached information regarding numerous opportunities to attend NCStar training. Low-performing and continually low-performing charter schools should attend these training offerings.
Attachment: NCStar
Information and Registration
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Charter Schools Cash Management and Management Sciences America (MSA) Training
The NCDPI Division of School Business will have a Cash Management and MSA training class for Charter
Schools on Monday, May 7, 2108 or
Friday, May 11, 2018 at the Department of Public Instruction in Raleigh,
NC, Room #564 from 10:00 am - 4:00 pm.
There is no registration fee for the class, but you must register to
attend.
The class is designed for those
who work in the charter school’s finance office. The class consists of "Hands-on"
training with the emphasis on understanding the monthly financial reports, a
brief lecture on Compliance & Monitoring, and a brief overview of the Cash
Management System. Instruction is geared
to the beginner or new user and as a refresher for others. There are only a certain number of seats in
the training room, so limited space is available on a first come, first serve
basis.
The above training dates are for current charter schools. New charter school training will be given
later and the information will be sent out soon.
If you would like to
attend this class, please provide your name, charter school number, email
address and first and second date choices to Ms. Roxane Bernard at roxane.bernard@dpi.nc.gov.
If you
have questions, please call Roxane Bernard at 919-807-3725. You will be notified by email when you have
been successfully registered for the training class.
NC Department of
Public Instruction (NCDPI) Updates
Apply Now for the NCDPI 2018 Student Leadership Institute
In its seventh year, the institute, is
designed to prepare students to take active roles in their schools and
communities through service experiences that are aligned to the
curriculum. It is divided into three cohorts: (1) rising fourth and
fifth graders, (2) rising sixth through eighth graders, and (3) rising ninth
through twelfth graders. Prospective participants register as a team of 4-6
students with at least one adult mentor from their school or district.
Selected teams
will receive:
- Team building experiences;
- Hands on, minds-on learning from
experienced trainers in character and leadership development;
- Experiential learning experiences;
- Service-learning action-planning;
- Evening activities that are fun, reflective, and
impactful;
- Tools and materials to support service-learning,
character building, and leadership development beyond the Institute.
All expenses are paid for participants to
include: meals, lodging, and transportation to and from the experiential
learning site.
Click here for more information and to apply
today. Applications are due by 5:00 pm EDT on Wednesday, April 25,
2018
 Positive Behavior Support (PBS) Regional Teacher Summit - April 21, 2018
UNC-TV, PBS, the NC
Department of Public Instruction's Digital Teaching & Learning Team, and
Craven County Schools invites Pre-K - 12th grade teachers to join us for a day
devoted to learning and sharing technology integration strategies and
networking with colleagues. UNC-TV & PBS will be sharing their
digital content resources from PBS LearningMedia and its collection
of over 120K standards-aligned digital resources. NCDPI’s Digital
Teaching and Learning Team and the Digital Learning Competency Ambassadors from
across the state will be sharing current instructional practices aligned to the
Digital Learning Competencies.
Date: April 21, 2018
Time: 9:00 AM - 4:00 PM
Location:
Grover C. Fields Middle School
2000 Doctor M.L.K. Jr Blvd
New Bern, NC
This is a FREE event
open to educators in North Carolina. Breakfast and lunch will be
provided. Participants may earn Digital Learning Competency CEUs.
Space is limited! Attached below is the invitation, agenda and registration for the event.
Attachments: Invitation | Agenda | Registration
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Professional Educator Preparation and Standards Commission Meets
Thursday, April 12
The Professional Educator
Preparation and Standards Commission (PEPSC) will meet Thursday, April 12, at 9
a.m. in the 7th Floor Board Room, Education
Building, 301 N. Wilmington Street, Raleigh.
The Commission will discuss policy issues related to Educator Preparation
and Licensure.
The agenda is available online.
The meeting will be audio streamed for those who cannot attend in person.
Questions regarding this meeting may be directed to NCDPI
Communications at 919-807-3450.
NC Textbook Commission Meets Tuesday, April 17
The NC Textbook Commission will meet on Tuesday, April 17, from 9
a.m. to 1:30 p.m. in the 7th-floor board room in the Education
Building, 301 North Wilmington Street, Raleigh, N.C.
Textbook Commission members will receive content criteria training in
preparation for evaluation and adoption of K-8 Mathematics materials. Other
agenda items include evaluation form training, recruitment of advisors and
evaluation logistics.
The meeting will be audio streamed. To listen, please visit https://stateboard.ncpublicschools.gov/live-audio-streaming
and use the link for live audio stream.
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Home Base Opt-In Tool and Pricing for 2018-19
Please see the attached memo from Deputy State Superintendent Maria Pitre-Martin contains information about Home Base features and pricing for the 2018-19 school year along with a link to the online opt-in tool to ensure continued access to these key digital resources.
Attachment: hb-pricing-final_memo%5B1%5D.pdf
 Home Base Opt-In Open for 2018-19
Providing school districts and charter schools access to robust digital content is a priority for DPI.
Through the Digital Learning Initiative, we are collaborating with state partners to bring additional digital
content to Home Base in the 2018-2019 school year.
The Home Base Opt-in Tool is
now available for the 2018-19 school year. Access is limited to district finance officers and charter
school directors.
A memo about Home Base pricing and features, sent Wednesday to superintendents and charter school directors,
provides detailed information about the suite of digital tools for next year.
All districts and charter Schools are asked to indicate their opt-in decision for school year 2018-19 using the opt-in tool by June 15. To ensure access to Schoolnet and local professional development
components in Truenorthlogic by the start of the school year, a response must be submitted by the June
15 deadline.
Thank you for collaborating with us to offer powerful, integrated digital learning tools to improve learning
opportunities for all students and educators across North Carolina. We hope to see 100 percent district participation as for the current year.
Please see the Home Base Opt-in FAQs or contact Yolanda Wilson, Home Base Opt-In administrator, at yolanda.wilson@dpi.nc.gov or (919) 807-3485 if you have any
additional questions.
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Significantly
Disproportionality/Mandatory Coordinated Early Intervening Services (CEIS)
Please see the attached memo from Mr. William Hussey, Director, Exceptional Children Division on Significantly
Disproportionality/Mandatory Coordinated Early Intervening Services (CEIS).
Attachment: Significantly
Disproportionality/Mandatory Coordinated Early Intervening Services (CEIS)
 STUDENT
ARTWORK REQUEST FROM SUPERINTENDENT JOHNSON
The NCDPI Arts Education Team
wanted to make you aware that Superintendent Mark Johnson is soliciting student
artwork as part of the State Superintendent’s Arts Initiative. The
Superintendent’s Arts Initiative is an opportunity to recognize student artists
and to encourage participation in all of the arts throughout the state, as well
as in each school district and charter school. All NC local
superintendents received an email invitation to participate in this opportunity
via the Superintendent’s Listserv.
Please check with your local
school system Superintendent to ensure that your school system is represented
in this collection. Local Education Agencies and Charters may submit one
work each. The letter of invitation that was sent to Superintendents, as well
as guidelines, student release forms, and submission instructions are available
at this link. Please contact Superintendent Johnson's
Arts Initiative Coordinator Slater Mapp at (919) 807-3758 or slater.mapp@dpi.nc.gov with
any questions or for further information.
Thank you to our NC school
systems, arts educators, and students for contributing to this effort!
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Charter Schools in the News
Pressure to innovate helps
prompt charter school’s success
Other News
NC Department of Health and Human Services (DHHS) Updates
The Annual Charter School Health Report will open May 1st and must be completed no later than June 1st, 2018. A preparation worksheet is provided with the reporting criteria. All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click
here to access the worksheet. Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report requirements. You will use it as a tool to enter your information into the online survey system once the report opens.
North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety.
The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students. Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ). The summary will open May 1, 2018 and be completed no later than June 1, 2018.
Please contact Ms. Kristin Wike at kristin.wike@dhhs.nc.gov with questions or concerns.
NC Homeless Education Program (NCHEP) Updates
McKinney-Vento data submission is due June 15, 2018.
Data collection training materials have been updated and are now posted on the NCHEP data collection web page.
Reminders:
- Review “Requested LEA Actions” found on data collection page.
- Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
- Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
- If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
- Name of Homeless Liaison with phone number and email address
- LEA, charter school or lab school name with LEA code
- Date of your last school day within the current academic school year
- Data submissions are currently blocked until May 1, 2018.
Program specialist contact information:
Email Paullett Wall or phone (336) 315-7407 (Regions 1, 2, 3, 4)
Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)
LEA Website Posting – Updated Information
As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.
Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details.
Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.
Instead, charter schools should post a link to the NCHEP Profile web page (https://hepnc.uncg.edu/about/)
In addition to this link, please provide the following:
- Homeless liaison name (first & last)
- Homeless liaison contact information (phone and email)
- State Coordinator’s name and phone number: Lisa Phillips – 337-315-7491
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NCHEP website ( https://hepnc.uncg.edu/)
- Definition of “homeless” from McKinney-Vento Act
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