Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 9, 2018

Upcoming Events


April 4 - 5, 2018

State Board of Education Meeting 


April 9, 2018

Charter Schools Advisory Board Meeting

Action Items Due


March 9, 2018

SECU Scholarship Information Due to OCS

Action Items Due Next Week

March 11 - 15, 2018

NEW Connecting Communities of Education Stakeholders (CCES) Conference

Future Action Items  



March 1 - 31, 2018

Teacher Working Conditions Survey

March 15, 2018

Family & Community Engagement Workshop



March 16, 2018

SLD within MTSS Webinar

NCHEP Learning Institute Registration Due


March 26-27, 2018

NCHEP 2018 Learning Institute

March 31, 2018

PF Submission #1


April 3, 2018

EC Directors' Webinar - 10:00 - 11:00 am


April 23, 2018

DLI Grant Due


April 30, 2018

PF Submission #2


May 1 - June 1, 2018

Charter School Health Report

May 11, 2018

Dyslexia Capacity Building Application Due


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am

June 15, 2018

McKinney-Vento Data Submission

June 26, 2018

Final Opportunity - WS-FTP Historical Download


August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7 - 9, 2018

Growing Success for ELs Conference


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am

NCDPI Office of Charter School (OCS) Updates 




State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity - Final Reminder


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools. These scholarships will be awarded to students attending one of the 16 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


Below are the steps for applying for this scholarship opportunity:




 - Review the ELIGIBILITY CRITERIA and share scholarship information with eligible students and their parents. New for 2018: The SECU People Helping People Scholarship is only available to graduating public high school seniors who are either members of SECU or the child of a parent/guardian who is a member of SECU.


 - Develop a school-level scholarship selection committee comprised of three or more members who will make the final decision on the school-level nominee. The scholarship selection committee must also identify an alternate (runner up) for each school-level nominee in the event the named nominee becomes ineligible (i.e., receives a full scholarship, declines the scholarship, chooses to attend a private or out of state university, etc.).


 - Submit the following information for the school-level nominee:



  • Completed Student Application and Essay. Note: This document must be sent as a Word Document only. The document is enabled to allow SECU Foundation to import student data into our database directly. Please do not send this document as a PDF or Google Doc.
  • Copy of University Acceptance Letter
  • Photo of Nominee (head shot only)
  • A Brief Bio Written by Nominee with Accomplishments and Awards Noted. A guide for writing the bio is provided HERE.
  • Written Scholarship Selection Committee Statement (signed by all committee members verifying the selection of the nominee). In this letter, include the name of the selected school-level alternate nominee.
  • Signed Consent Form. Each recipient of the scholarship and their parent/guardian must sign the Consent Form to release their names and images for press releases to the local news media as well as within State Employee’s Credit Union and the SECU Foundation. In addition, the nominee and their parents are asked to complete all the information on the Consent Form which will be used to verify their eligibility as an SECU member.
  • Scholarship recipient information from each school must be received by the NCDPI Office of Charter Schools by 5:00 pm EST on March 9, 2018. Application information must be sent via email to Dr. Deanna Townsend-Smith at Schools should only submit application information for the school-level nominee. Application information should be collected for the alternate nominee, but the information should not be submitted until requested.



 - Schools should notify the Office of Charter Schools if the school-level nominee or alternate are no longer eligible for the scholarship.


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the scholarship opportunity.



SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships. Recipients are selected by the Scholarship Selection Committee at the community college. If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.


2018 Charter School Performance Framework - March Submission Updates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on March 31, 2018.


Deadline- March 31, 2018- All Schools


                A6- Admissions Policy and Lottery Application

                A11- Board Meeting Schedule

                A12- Board Residency

                A19- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)


            2019 Renewal Schools Only

    B1- Graduation Requirements

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


All schools must submit the required documents per the established reporting timelines. Please submit information into the SharePoint system in pdf format only using previously established credentials. While the submissions are divided over two months, schools are invited and able to submit all items at one time if doing so is more convenient. 


NOTE: There is a new upload document to reflect the correction of A19 (formerly listed on correspondence as A17 – EMO/CMO Public Records Request). The error has been corrected and a revised upload document placed in the PF Resource Attachments.


Frequently Asked Questions (FAQs)

Q.    What is new with the Performance Framework for 2018?

A.    Submission requirements have changed.



·         This year, all schools are required to submit all applicable documents per the established reporting times. In the past, schools that did not have changes to documents were able to submit new documents only. For the 2018 Performance Framework, OCS is collecting required documents for all schools.



·         Two new submission requirements have been established (A20 and A21). These criteria documents are due by April 30, 2018. There will be future correspondence that explains whether a school is applicable to submit the evidence for A20 and A21 along with information on document requirements.



Q.  What is the required evidence for A12- Board Residency criteria?

A.  Provide a Board Membership list for the 2017-18 board of directors and include the city and state of residence for each board member.


Q.   How do I log in to access the SharePoint system?

A.   An account username was emailed separately to every school’s lead administrator and board chair. Use the website address and type that username into the log in screen.


·         Having trouble logging in? Try the following:

o   Clear the web browser history and clear browsing data.

o   Try using an “incognito mode” web browser window.

o   Ensure you are using the correct login username. It should contain the following aspects within it: cs_LEACODE_lead followed by the domain 


·         If the user password is not known or forgotten, contact the Help Desk at (919) 807-4357 for a password reset.


Q.  What happens after I submit the required documents?

A.  Process for review and notifications are below.


·         OCS consultants will review the March 31, 2018 submission documents from April 1 through April 30, 2018. As a reminder those documents for review will include A6, A11, A12, A19, B1, B2, and B7.



·         Correspondence will be sent ONLY in the event that a required document was not submitted properly, the document provided is not compliant, or a required document was not submitted at all. This correspondence will be sent to the Lead Administrator and Board Chair and will include a deadline for correction.


Q.  Will I receive correspondence that my documents were received and will be marked compliant?

A.  No, see the question and process above. Schools will receive correspondence if documents are not compliant, improperly submitted, or were failed to be submitted.


For questions regarding the 2018 Charter School Performance Framework, please contact Ms. Stephenie Clark at (919)807-3492 or

For technical support, please contact the Help Desk at (919) 807-4357.


Attachment:     2018 Performance Framework Resource Documents

K-3 Literacy Funding


Through the North Carolina Read to Achieve Program, the state is making funds available to support K-3 literacy instruction and parental engagement. Under this initiative, each district and charter school will receive an allotment of $200 per K-3 reading teacher. (Allotted at a teacher:student ratio of 1:20 K-3 ADM.)

It is the intention of DPI that administrators partner with their K-3 classroom teachers to decide what materials will be purchased for their students and classrooms.

Funds may be used for literacy instruction and parental engagement, including:

  • Books to send home with students to support and encourage reading over the summer
  • Books for classrooms
  • Online subscriptions for digital or downloadable books and instructional materials
  • Hands-on resources for individual students, small groups, or work-stations – especially materials to support students at risk of being reading retained
  • Equipment, instructional tools, and supplies to aid teachers in whole class, small group, or individual instruction

Funds may be used to support literacy instruction in the classroom or at home.

If you have questions or would like ideas for books and resources to purchase, please contact Nanette Wells.

The funds will be available on or about March 8, 2018. Questions about the allotment may be directed to

NC Department of Public Instruction (NCDPI) Updates 



Electronic Manage File Transfer Service (eMFTS) Update



All Charter Schools were sent correspondence on September 21, 2017 on the new Electronic Manage File Transfer Service (eMFTS) process and the WinSCP application. As a refresher, the eMFTS process will enhance the way Charter Schools view and download their UERS/MFR files. The reports will now be viewed via WinSCP which is an application that allows file transfers between PCs. WinSCP can also be used to transport other files as needed. Please see the attached instructions on how to download the WinSCP application. The recommended date to complete the download was September 26, 2017



NCDPI is requesting all Finance Officers download and save any historical reports that they would like to keep for their records from WS-FTP before all access to the network folders is removed. The network folders can be found on J:\SCHFTP\ XXX. (XXX represents the Charter School Number) The network folders will no longer be available after June 30, 2018.



In order for this to be a successful transition, we need your support. Please retrieve the reports by Tuesday, June 26, 2018 so that we can begin implementing this new process. 


For questions, please contact Latrice Barner via email

Attachment:     Accessing WinSCP

English as a Second Language (ESL)/Title III Updates


Please see the attached document that contains important LIEP information for the 2017-18 school year. Contact Xatli Stox at with questions or concerns. 


Attachment:     ESL/Title Update

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Updates


Any Charter School focused on school improvement will want to read the March MTSS Communication Brief available here. The brief contains valuable information on:

       Creating Common Understanding of MTSS,

       Determining Readiness for Implementation,

       Preparing for Change, and

       Building Capacity and Infrastructure.

We are grateful to charter school leaders like those found at East Wake Academy who continue to work towards intentional establishment of a framework for school improvement. Watch their short video  today to learn more.


If you have not yet joined an MTSS Cohort, guidance on next steps can be found here. If you have other questions about MTSS please contact us at

North Carolina Birth-3rd Grade Interagency Council Meets Thursday, March 15

The North Carolina Birth-3rd Grade Interagency Council will meet Thursday, March 15, from 9 a.m. to 12 p.m. in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.

The Council is charged by S.L. 2017-57, Section 7.231(a) to establish a vision and accountability measures for a birth through grade three system of early education that addresses several criteria, including standards and assessments; data-driven improvement and outcomes, including shared accountability measures; teacher and administrator preparation and effectiveness; instruction and environment; transitions and continuity; family engagement; and governance and funding. 

The purpose of the March 15 meeting is to convene the Council to begin this work.

The meeting will be audio streamed for those who cannot attend in person.


Questions regarding this meeting may be directed to NCDPI Communications at 919-807-3450.

NC Teacher Working Conditions Survey

2018 NC Teacher Working Conditions Survey


The 2018 North Carolina Teacher Working Conditions Survey is now open and we want to hear from all charter school teachers!  Our goal is 100% participation from educators across our state, so please remind the teachers at your school to take the survey at their earliest convenience.  The survey window is March 1-31. You can track your school’s progress at


If you need help or have questions, contact your Regional Education FacilitatorThank you for your part in making this year’s survey the best yet!

Don't Miss This

NCDPI Newsletters


State Superintendent Mark Johnson Announces Read to Achieve Funds for K-3 Teachers


Character Education News & Updates: March 2018


Weekly Legislative Newsletters


Weekly Finance Newsletter - March 10, 2018


March 8, 2018 - Home Base Bulletin


Vice Chairman A.L. Collins Resigns from the State Board of Education

Other News


NC Department of Health and Human Services (DHHS) Updates


North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety. 


The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  The summary will open May 1, 2018 and be completed no later than June 1, 2018.

Please contact Ms. Kristin Wike at with questions or concerns. 

NC Homeless Education Program (NCHEP) Updates


McKinney-Vento data submission is due June 15, 2018.

Data collection training materials have been updated and are now posted on the NCHEP data collection web page.


  • Review “Requested LEA Actions” found on data collection page.
  • Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
  • Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
  • If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
  • Name of Homeless Liaison with phone number and email address
  • LEA, charter school or lab school name with LEA code
  • Date of your last school day within the current academic school year
  • Data submissions are currently blocked until May 1, 2018.

Program specialist contact information:

Email Paullett Wall or phone (336) 315-7407  (Regions 1, 2, 3, 4)
Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)

LEA Website Posting – Updated Information

As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website. 

Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details.

Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website. 

Instead, charter schools should post a link to the NCHEP Profile web page (

In addition to this link, please provide the following:



  • Homeless liaison name (first & last)
  • Homeless liaison contact information (phone and email)
  • State Coordinator’s name and phone number:  Lisa Phillips – 337-315-7491
  • NCHEP website  (
  • Definition of “homeless” from McKinney-Vento Act