Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  September 15, 2017

Upcoming Events


October 4 - 5, 2017 

State Board of Education Meeting


October 9, 2017

Charter Schools Advisory Board Meeting

Action Items Due 


September 11 - 12 & 14-15, 2017

ESL PD for Teachers of English Learners and Instructional Coaches


September 15, 2017

Nominations Due -  Educator of Excellence Recognition

Action Items Due Next Week


September 20, 2017
NC School Jobs Webinar

Future Action Items  


September 25 - 29, 2017

Division of Advanced Learning & Gifted Education Week Information & Webinars

September 27, 2017

Planning Year - Session #1

September 28, 2017

Building Literacy Connections for K-3 Parents: Conferencing with Reading 3D's Home Connect Webinar


October 12 - 13, 2017

2017 Charter School Leadership Institute


October 15, 2017

Coding and Mobile Grant Program Applications - Due


November 13 - 16, 2017

Digital Teaching and Learning: The Charter School Connection


November 16, 2017

NC Service Learning Coalition Summit

November 17, 2017

Language Instruction Educational Program (LIEP) chart (See template)

December 31, 2017

Charter Schools Transportation Grant Application

NCDPI Office of Charter Schools (OCS) Updates


NC School Jobs by PeopleAdmin

There are now over 150 charter schools live in the system and many are already posting positions, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.

The steps associated with implementation are: 

  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system


If you have been trained and are not currently scheduled for next steps, please contact Craig Tucker via the email address above.

The next webinar training is scheduled for Wednesday, September 20. Please visit THIS WEBSITE to learn more about and register for the training opportunities. Webinars last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, lead the trainings and are available to assist you with the implementation process.  

math teachers

Training Opportunity


Board members from charter schools that are opening in 2018 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  


As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:




Registration is now open for the September session.  Registration ends on Sunday, September 17th.  Please use this Link to register.


For questions, please contact Dr. Kebbler Williams at

Upcoming OCS Professional Development Opportunities


2017 Charter School Leadership Institute

Location: Voyager Academy, Durham, NC

Date: Thursday, October 12 – Friday, October 13

Registration Information:


Please register HERE and be sure to read and follow all instructions for registering. The registration fee for this event is $55. The agenda for the institute can be seen HERE. Please register by Friday, September 22.

We’re also pleased to offer a limited number of exhibitor/vendor booths and sessions for purchase at this year’s institute. Exhibitor/vendor registration options range from $150-$400. Please visit THIS LINK to learn more. Vendors must submit their registration by Friday, September 22.



Digital Teaching and Learning: The Charter School Connection

Location: NC Center for the Advancement of Teaching (NCCAT), Cullowhee, NC

Date: Monday, November 13 – Thursday, November 16

Registration Information:

Please apply by Friday, October 6. This is a new and unique collaboration between OCS/NCDPI, NCCAT and the Friday Institute focused on digital teaching and learning within the charter school context. There are 24 spots available for this event. As such, we ask that only one person apply from each school. Participants will be notified if they are selected to attend. Though primarily focused on teachers, technology facilitators and administrators can also apply. Following the event, participants will be expected to be ambassadors for best practices and strategies for digital teaching and learning. All lodging and meals will be provided by NCCAT at no cost to program participants; participants will be responsible for all other travel-related costs. Participants will receive a certificate of completion for CEU credit. You can see the draft agenda HERE and apply to attend HERE.


If you have any questions about these opportunities, please contact

Buses and Buses

Charter Schools Transportation Grant Opportunity - Application Release


2.5 million dollars was provided to the NC Department of Public Instruction to establish a Charter School Transportation Grant Program for the 2017-18 school year.



The purpose of the Charter School Transportation Grant pilot program is to reimburse a charter school that has a student enrollment of at least fifty percent (50%) of its students residing in households with an income level not in excess of the amount required for a student to qualify for the federal free or reduced price lunch program. 



The Letter of Intent was the first step in the established process and was due September 1, 2017. Attached is the Letter of Intent for any school who did not complete initially and the Grant Application which is due December 31, 2017.  



Contact with questions or concerns. 






2017-18 Transportation Grant Letter of Intent



Charter Schools Transportation Grant Application

NC Department of Public Instruction (NCDPI) Updates


NC Council on Exceptional Children 2018 Conference

Please review the attached Request for Proposals for the 31st Annual Conference of the NC Council on Exceptional Children to be held in January in Winston Salem.

The deadline to submit proposals to is September 15, 2017.

If you have any questions, please contact Mabel Rivera at


Attachment:     Flyer-NC+CEC+2018+Conference.pdf

Exceptional Children

Significant Cognitive Disability Foundations of Math

Please see the attached professional development opportunity for Significant Cognitive Disability Foundations of Math training. 

If you have any questions, please contact Ginger Cash at or 919 807-4024.






Registration Link

Division of Advanced Learning & Gifted Education Week - Webinars - September 25th - 29th 

NCDPI will be hosting an orientation week to support the needs of district and school personnel implementing advanced learning initiatives.  Each day during the week of September 25th – 29th, join us from 10:00 – 11:00 a.m. for the topical webinar of your choice; come to one or come to all! 

Each webinar will last about 45 minutes with an opportunity for Q & A for 15 minutes.  See the attached flyer for calendar of topics and description of webinar.  Update webinars are focused on the areas of:  AP/IB, AIG, CCP, CDM, and Adult High School Programs.

Attachment:    Division of Advanced Learning & Gifted Education Week Information & Webinars

Digital Learning

Digital Teaching and Learning - Digital Learning Initiative Grants


Digital Teaching and Learning is pleased to announce the release of a Request for Proposals (RFP) for Digital Learning Initiative Grants, approved last week by the NC State Board of Education. 


These competitive grants are intended to support our NC districts and charters as they address challenges, harness opportunities, and leverage resources for digital-age, personalized teaching and learning. As specified in the Digital Learning Plan, this grant program is intended to support the development and dissemination of local innovative digital teaching and learning across the state.


The RFP outlines two options: Planning Grants and Showcase Grants. 


Please refer to the RFP on our website ( for detailed information about this grant opportunity and submission guidelines. The deadline for all application submissions is October 23, 2017 at 5:00 P.M.


Also, be sure to tune in to our upcoming webinars where we will provide details on the application process for the both the Planning Grants and Showcase Grants. The webinars will be recorded and available for review at the Digital Teaching and Learning website.


Planning Grants Webinar

September 19, 2017

10:00 – 11:00 A.M.

Webinar Registration:

Call-in Option:
United States: +1 (213) 929-4212

Showcase Grants Webinar

September 19, 2017
2:00 – 3:00 P.M.



Webinar Registration:

Call-in Option:
United States: +1 (415) 930-5321 



Webinars will allow for Q&A. In addition, questions regarding these grant opportunities may be submitted by October 13, 2017, through our website where we will post responses.



Emma Braaten (, a Digital Learning Initiative Specialist, is the lead on this effort and will be hosting the webinars and keeping track of the Q&A’s.



We look forward to many of our NC districts and charters engaging in this competitive process as we continue to foster digital age, personalized learning across our state.

K-3 Literacy Webinar -- Conferencing with Parents


We hope you will join us for this informative webinar as to discuss ideas for facilitating conversations with parents. 


Please register for Building Literacy Connections for K-3 Parents: Conferencing with Reading 3D's Home Connect on September 28, 2017, 3:30 PM EDT at:

What does that "yellow" dot mean? My child needs to be a "Level M" but I don't know what a "Level M" is! Have you ever had these conversations with parents? If so, this webinar provides insights and ideas for school leaders and teachers in informing parents about literacy connections and strategies to support all students, at home and in the classroom. Please join us as we go “beyond the colors” and “the levels” using your Reading 3D Home Connect letter as a framework for facilitating effective parent-teacher communications and conferences. 

After registering, you will receive a confirmation email containing information about joining the webinar.

English Learners Tree

ESL/Title III Updates

Non-Title III Subgrantees

*LIEP Guidance -Complete your Language Instruction Educational Program (LIEP) chart (See template) and share the link with by Friday, November 17, 2017. Use "LIEP 2017-2018 for (LEA/Charter Name)" in the name of the document and in the email subject line.


Free Professional Development Opportunities

-The NCDPI EL Support Team offers training and coaching on effective theory-based concepts for best practices in EL student education. During the months of September and October, the team has scheduled face-to-face and online sessions on SIOP and the NC Educator Evaluation System (NCEES), Digital Tools for ELs, ExC-ELL and NCEES, and Best Practices for ELs.

These PD offerings are FREE and participants receive a Certificate of Completion.



PD Offerings -Click on each offering to read more information and register to participate-

September 20

SIOP & NCEES (Session 1 of 3)


October 4

Digital Tools for ELs


October 16-18



October 30, 31 and November 1

Best Practices for ELs


Check the ELD Wiki Professional Development page for more PD offerings.


Communication Channels:

-Follow/Like the communication channels to have all the information for the new school year.



-Visit the Charter Schools page in the ELD Wiki to review the 11 Steps to Success and the ESL/Title III 2017-2018 Timeline for current information.



Slack Team: NCELs -If you haven't been added to the EL Coordinator Slack channel or you want to contribute to our channels, send an email to



Wikispace: NCDPI ELD Wiki; Facebook Page: NCDPI Growing Success for ELs; Twitter Handle: @NCDPI_ELs   #NCELs 

Specific Learning Disabled (SLD) Fact Sheet #4


Please see the attached SLD Fact Sheet #4 which addresses new requirements related to the identification of Specific Learning Disabilities (SLD).  This is the fourth in a series of fact sheets related to the definition, evaluation and identification of students with SLD under the policy addendum approved by the NC State Board of Education on February 5, 2016.  


Please distribute this information to the appropriate staff within your district.

If you have questions, please contact Lynne Loeser ( / 919-807-3980) or Lynn Makor ( /919-843-7049). 


Attachment:     SLD+Fact+Sheet+4.pdf


Advanced Placement (AP)/International Baccalaureate (IB)/Cambridge International Examination(CIE) Updates


Please join us for a webinar to support AP and IB Coordinators, on Monday, September 25, from 10:00 a.m. – 11:00 a.m. This webinar kicks off Orientation Week for the Division of Advanced Learning and Gifted Education:


On Monday, September 25th, from 10:00-11:00, AP/IB orientation! This webinar will support AP/IB Coordinators with information and resources on AP/IB test fees, AP/IB teacher bonus pay, the NC AP Partnership, and the IB Schools of NC. As access to and participation in AP and IB courses and exams increase across North Carolina, the NCDPI Advanced Learning Division is continuing our support for AP/IB Coordinators, in collaboration with the NC AP Partnership and the International Baccalaureate Organization. Join us for the updates!


Use this link to register for the AP/IB webinar:


Please contact Mr. Isaac Lake at with questions or concerns. 

2017-18 Minimal Delay in Scores for English II EOC and English II NCFE with Constructed Response Items


Please see the attached memo, 2017-18 Minimal Delay in Scores for English II End-of-Course (EOC) and English II North Carolina Final Exam (NCFE) with Constructed Response Items, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:    MEMO - 2017-18 Minimal Delay in Scores for English II EOC and English II NCFE with Constructed Response Items


Don't Miss This

NCDPI Newsletters


September 2017 NC Public School Partners' Newsletter


2017 Back To School Edition of Character Education


Finance Officers' Newsletter September 15, 2017


Weekly Legislative Update - Friday, September 15, 2017


NCDPI Global Education September 13, 2017


Weekly Legislative Update - Friday, September 8, 2017

Other News


NC Homeless Education Program Update


News reports indicate that a large number of our districts could be impacted by Hurricane Irma. Damaging winds, structure damage, flooding and storm damage may occur. Because of the potential threat to North Carolina, I would like to remind you of the immediate requirements in identifying and serving homeless students in our schools as well as resources that are available for working with students, families and the community after a natural disaster occurs.


Please keep in mind that a child who is displaced after a natural disaster, including those students and their families who have temporarily relocated to North Carolina, will generally meet the definition of “homeless” under the federal McKinney-Vento Act. The law entitles them to immediate enrollment in the school district in which they are physically present without having to document residency in the district. In addition, those students who are identified are also eligible for free meals. The USDA Disaster Recovery memo and the NCDPI memo on Providing Meals to Students Who Reside in or are Evacuated from Disaster Areas provide more information about students being categorically eligible for free meals. These documents are being provided to your district Superintendent and Child Nutrition Administrator and are ones which you should be familiar so that you can work appropriately in your LEA with district officials.

As the homeless liaison, remember that you are required to document all students experiencing homelessness in PowerSchool and in addition, maintain a list of those students that are specifically displaced because of the natural disaster. This list is to be shared with your Superintendents, School Nutrition Administrators, and other Administration, as appropriate. You will also need to maintain the list in your McKinney-Vento records for future requests from my office.

The National Center for Homeless Education (NCHE) has a comprehensive web page devoted to "Disaster Preparation and Response" which is accessible from their Topics link or by using the following URL: There, you will find NCHE resources; federal resources; sample forms, materials and policies; resources for coping with a disaster, as well as other resources. Additionally, SchoolHouse Connection has released the brief, Supporting Children and Youth Displaced by Disasters: Five Key Policies for Schools.

IBM Releases K-5 Free Online Tool for Math Teachers



The IBM Foundation has teamed up with education leaders, providers of high quality teaching content, and math teachers to develop a free online tool called Teacher Advisor With Watson. The new tool uses IBM’s Watson technology that has been trained by math experts to provide teachers with targeted recommendations for math concepts, skills and techniques. With more than 1,000 high quality lesson plans, proven teaching strategies, and videos, the tool is designed to help teachers make more informed decisions about the best approaches for teaching their students. More than 1,000 teachers across dozens of states have piloted it. 


As of September 13th, Teacher Advisor 1.0 is available for free to all elementary math teachers in the United States. The development team is working hard to ensure that by then, Teacher Advisor will cover math resources from kindergarten through fifth grade.


To continue reading the complete article, click here.

Excerpt from:

Staff. "IBM releases K-5 free online tool for math teachers." Education NC. 9/13/17.

Senator Tillis’ Service Academy Day

Attached is the flyer for Senator Tillis’ Service Academy Day. Additionally, detailed information on the entire nomination application process is located on Senator Tillis’ website at


This event is intended to provide students with an opportunity to meet with representatives from each service academy (U.S. Naval Academy; U.S. Military Academy at West Point; U.S. Air Force Academy; U.S. Merchant Marine Academy; U.S. Coast Guard Academy), learn about the nomination process, and meet one-on-one with Senator Tillis’ staff. All students from freshmen to seniors and encouraged to attend along with any counselors or educators that are interested in learning more about the process.

Contact Leslie McElroy, Outreach Director at 919-856-4630 with questions or concerns. 


Attachment:     Senator Tillis' 2017 Service  Academy Day

Global Youth Initiative Free Training Opportunity for Students 

Half a million young people will be served this coming October through The John Maxwell Team Global Youth Initiative. The series of events is being held worldwide Monday, October 9 through Sunday, October 15, 2017 in large cities and small villages internationally.



The John Maxwell Team Global Youth Initiative is an international movement comprising hundreds of free community events with topics ranging from leadership development to anti-bullying, self-esteem and more to help the youth in communities around the world thrive. 


Clover Garden School has partnered with The John Maxwell Team, to bring the Global Youth Initiative to your campus FREE during the week of October 9th through October 15th.  For more information contact Walter Finnigan at  See the attached flyer for program details.  


Attachment:     GYI Flyer