Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  August 25, 2017

Upcoming Events


September 5, 2017 

Charter Schools Advisory Board Meeting


September 6 - 7, 2017 

State Board of Education Meeting 

Action Items Due 


August 25, 2017 

ArtsR4Life: Registration Deadline

Action Items Due Next Week

August 30, 2017

NC School Jobs Webinar

August 31, 2017

Important 2019 Charter Renewal Information - Due


September 1, 2017

AU PRC 118 Funding

Future Action Items 


September 7, 2017

New Homeless Liaison Training

September 11 - 12 & 14-15, 2017

ESL PD for Teachers of English Learners and Instructional Coaches


September 15, 2017

Nominations Due -  Educator of Excellence Recognition


September 27, 2017

Planning Year - Session #1


October 12 - 13, 2017

2017 Charter School Leadership Institute


October 15, 2017

Coding and Mobile Grant Program Applications - Due

November 13 - 16, 2017

Digital Teaching and Learning: The Charter School Connection

NCDPI Office of Charter Schools (OCS) Updates

From the Desk of Dave Machado, Director, Office of Charter Schools


This week, NCDPI Career and Technical Education (CTE) sent non-compliance letters to several charter schools. Per our office’s protocol, our office sends additional notification to the respective administrators and board chairs. The ultimate purpose of the communication was to determine next steps, such as removal from non-compliance, pending the response and documentation review. We appreciate your efforts and responses and look forward to resolving this non-compliance for each affected school.  

NC Professional Development

Training Opportunity



Board members from charter schools that are opening in 2018 are required to attend 5 face-to-face Planning Year Sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:

Registration is now open for the September session.  Registration ends on Sunday, September 17th.  Please use this Link to register.

For questions, please contact Dr. Kebbler Williams at

List of Required Reports and Submission Dates


Each year charter school directors request a list detailing annual required reports. While not all reports are required for your charter school, please review the document to determine which reports will need to be submitted. We are working to develop a charter specific list for release at a later time. 


Please call the contacts within the attached document or contact OCS directly with questions or concerns at



Professional Development

Upcoming OCS Professional Development Opportunities


Training Camp for Low-Performing Schools

Location: Community School of Davidson

Date: Wednesday, September 20

Time: 8:30-4:00

Registration Information:

Registration is OPEN! Schools who have received or anticipate receiving a low performing designation are invited to attend. We have a limited number of spots available for this opportunity, so please register soon. Registration information must be received by Friday, September 8. Please register HERE and you can view the agenda HERE. This is a free event.



2017 Charter School Leadership Institute

Location: Voyager Academy, Durham, NC

Date: Thursday, October 12 – Friday, October 13

Registration Information:

Registration is OPEN! Please register HERE and be sure to read and follow all instructions for registering. The registration fee for this event is $55. The agenda for the institute can be seen HERE.

We’re also pleased to offer a limited number of exhibitor/vendor booths and sessions for purchase at this year’s institute. Exhibitor/vendor registration options range from $150-$400. Please visit THIS LINK to learn more.



Digital Teaching and Learning: The Charter School Connection

Location: NC Center for the Advancement of Teaching (NCCAT), Cullowhee, NC

Date: Monday, November 13 – Thursday, November 16

Registration Information:

This is a new and unique collaboration between OCS/NCDPI, NCCAT and the Friday Institute focused on digital teaching and learning within the charter school context. There are 24 spots available for this event. As such, we ask that only one person apply from each school. Participants will be notified if they are selected to attend. Though primarily focused on teachers, technology facilitators and administrators can also apply. Following the event, participants will be expected to be ambassadors for best practices and strategies for digital teaching and learning. All lodging and meals will be provided by NCCAT at no cost to program participants; participants will be responsible for all other travel-related costs. Participants will receive a certificate of completion for CEU credit. You can see the draft agenda HERE and apply to attend HERE.



If you have any questions about these opportunities, please contact


NC School Jobs by PeopleAdmin

There are now 149 charter schools live in the system and many are already posting positions, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.

The steps associated with implementation are: 

  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system


If you have been trained and are not currently scheduled for next steps, please contact Craig Tucker via the email address above.

The next webinar training is scheduled for Wednesday, August 30, 2017. Please visit THIS WEBSITE to learn more about and register for the training opportunities. Webinars last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, lead the trainings and are available to assist you with the implementation process.  

2018 Burroughs Wellcome Fund North Carolina Teacher of the Year Program

NCDPI is pleased to coordinate the 2018 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. The program provides an opportunity to honor and recognize exemplary teachers in North Carolina and to call attention to the importance of the teaching profession. Instructions for school level TOY coordinators can be found HERE, including a timeline for the selection process.

If you have any questions about this process, please contact

NC Department of Public Instruction (NCDPI) Updates

English as a Second Language (ESL) and Title III Updates


Non-Title III Subgrantees: Complete your Language Instruction Educational Program (LIEP) chart (See template) and share the link with by Friday, November 17, 2017. Use "LIEP 2017-2018 for (LEA/Charter Name)" in the name of the document and in the email subject line.

EDDIE Database: Update the contact information of your EL Coordinator or EL Data Manager in the Educational Directory and Demographical Information Exchange (EDDIE), the online application containing LEA (school district) and school information. These are the steps LEAs/Charters need to update the staff listing. -Check the list of subscribed users in case you don't know who to contact at your district to update your information.

PD opportunity for all Teachers of English Learners and Instructional Coaches: WIDA Language of Science: An interactive two-day workshop that offers educators time to delve into combining English Language Development Standards and Science Practices. Through hands-on experimentation and analysis of language embedded within the content and practices, participants will have a deeper understanding of how to engage language learners of a variety of proficiency levels.

September 11-12, 2017 - Wake Tech College Raleigh, NC  and  September 14-15, 2017 - Watauga High School Boone, NC



Communication Channels:

Slack Team: NCELs -If you haven't been added to the EL Coordinator Slack channel or you want to contribute to our channels, send an email to



Wikispace: NCDPI ELD Wiki



Facebook Page: NCDPI Growing Success for ELs



Twitter Handle: @NCDPI_ELs   #NCELs  

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Charter School Message


Thank you to the almost 50 Charter Schools who have submitted Partnership Agreements which confirm their commitment to joining Cohort 5 of the state support. 

As these charters consider next steps, one area to investigate is Establishing Readiness for developing an Multi-Tiered System of Support. The video linked here provides an example of how one charter school in the West Region intentionally addressed installation by keeping these priorities in mind:


  • Building effective communication systems
  • Establishment of a leadership team
  • Alignment of the school mission with MTSS


If your Charter School has not submitted their Partnership Agreement, there is still time. You may view this video for more information on Cohort 5 participation.  For additional information please access the MTSS wiki or contact Amy Jablonski, Director, Integrated Academic and Behavior Systems (IABS).

HB1030 - Consent for Release of Contact Information to NCDPI and Residential Schools for the Deaf and Blind

Please see information and attachments regarding HB1030.

If you have any questions, please contact Sherri Vernelson at or 919 807-3982.  




Comprehensive Continuous Improvement Plan (CCIP) - NC Prayer Certification and Single Set of Assurances


This is written to make you aware that as part of the development of the Every Student Succeeds Act (ESSA) Consolidated State Plan, we have been made aware of an additional requirement for local educational agencies (LEAs) and charter schools applying for federal funds. We have been awaiting additional guidance from the U.S. Department of Education regarding this requirement; however, given the federal application due date is fast approaching for local staff, we are moving forward with providing you with a method of meeting compliance.


To that end, we have updated a template in the Comprehensive Continuous Improvement Plan (CCIP) in the Consolidated Documents section. We are replacing the March 2017 version of the Prayer Certification and Single Set of Assurances form to include an assurance that each LEA and charter school will comply with Section 427 of the General Education Provisions Act (GEPA).


In short, according to Section 427 of GEPA, enacted as part of the Improving America's Schools Act of 1994 (Pub. L. 103-382), applicants for federal funds must provide a description of steps that they plan to take to ensure equitable access to, and participation in, their federally-assisted program. The statute highlights six types of barriers that can impede equitable access or participation: gender, race, national origin, color, disability, or age. Based on local circumstances, the applicant can determine whether or not these or other barriers may prevent participants from such access and participation and how they intend to overcome them.


At this time, we will not collect descriptions during the application process; rather, we will include the assurance in the CCIP submission. We will provide you with additional support for developing the description at a later date. If you have already submitted your CCIP applications, we will request the upload of the updated document during the review and approval process. Thank you in advance for your support to ensure compliance with this requirement.

Should you have questions regarding your application, please contact Elaine Ellington at or (919) 807-3894.


Online Child Transfer System for Children with Disabilities Update


The Online Child Transfer System for Children With Disabilities will be opened to LEAs and Charter Schools for access starting Monday, August 28, 2017.  


For questions, please call Lydia Prude at (919)218-6416, or Chona Alejandro at (919)807-3732.


Adherence To The 10/20 Day Rule



Please see the attached memo, Adherence To The 10/20 Day Rule, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:     MEMO - Adherence To The 10/20 Day Rule

Professional Development on the Topic of Dyslexia

Please see the attached announcement of professional development on the topic of dyslexia. 

If you have any questions, please contact Lynne Loeser at or 919 807-3980.


Attachment:     Memo-PD+for+Dyslexia.pdf

High School Math Classroom

2017-2018 Class Size/Caseload Waivers

Please see the attached information regarding 2017-2018 Class Size/Caseload Waivers.

If you have any questions, please contact you assigned monitoring consultant.



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Weekly Finance Newsletter - August 25, 2017

Charter Schools in the News

Number of Charter Schools, Students in the U.S. Rises


The number of children attending charter schools in the United States hit a record of about 6 percent of all students in public schools, according to a federal education report released on Tuesday.


Charter schools are publicly funded schools operated separately from local school districts. They are usually independently run but can also be managed by for-profit companies or nonprofit organizations running multiple schools.


About 3 million students were enrolled in charter schools in the 2015-2016 school year, up from roughly 1.8 million students five years prior, according to the report by the U.S. Department of Education's National Center for Education Statistics.


They represented 6 percent of the total in 2015-2016, up from 3.6 percent.


Of more than 90,000 public elementary and secondary schools, charter schools made up nearly 8 percent, an increase from 5.9 percent five years earlier, the report said.


To continue reading the complete article, click here.

Excerpt from:

Kearney, L. and Osterman, C. "Number of charter schools, students in U.S. rises: report." Reuters. 8/22/17.

Envision Science Academy and the Eclipse

Other News

Beginning Teacher Leadership Network Accepting Applications


The Public School Forum's Beginning Teacher Leadership Network (BTLN) is currently recruiting teachers in Cabarrus, Carteret, Mecklenburg, Onslow, Union, and Wake counties for the 2017-18 cohort. Applications are open through September 8, 2017.


North Carolina traditional and charter public school teachers in their first three years of experience are eligible to participate. Participants may remain in the network for three years, regardless of when they enter the program. The core program will consist of monthly sessions, one during each traditional teaching month, during after-school hours. Forums will consist of education policy briefings, teacher collaboration sessions, and interactive professional development.


By bringing together educational practice and policy, BTLN hopes to produce and retain teachers that are “empowered to lead and informed to change” in a new era of teaching. BTLN provides unparalleled access to information and key decision makers in education, while simultaneously giving beginning teachers high-level professional development.


To apply for the 2017-18 Beginning Teacher Leadership Network, click here.

NC Department of Health and Human Services - Charter School Epi-Pen and Diabetes Care Plan Updates

Please see the attached documents for the 2017-18 school year for charter schools. Contact Ann Nichols @ with questions or concerns. 



Attachment:     2017-18 Charter School Memos

North Carolina Homeless Education Program (NCHEP) -- Upcoming Training Opportunities


Please see the attached documents for training opportunities are offered by NCHEP.  Please contact Ms. Phillips at 336-315-7491 with questions or concerns..




NCHEP Announcements  

August Announcements