Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 13, 2017

Upcoming Events


May 2 - 4, 2017

State Board of Education Meeting 


May 8, 2017

Charter Schools Advisory Board Meeting

Action Items Due 


April 13, 2017

SECU Nominations Due to OCS


March 30 - April 30, 2017

Public Comment - NC Extended Content Standards for ELA


Each Tuesday - September 19, 2017

Finance Officers' Webinar - 9:00 am - 9:30 am

Action Items Due Next Week


April 18, 2017

Burroughs Wellcome Fund Application Due

Weekly - May 2017 

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities

Future Action Items


April 24, 2017

OCR/CRDC Certification Due

Accountability Testing Webinar


April 25, 2017

NC School Jobs Onsite Training - Charlotte NC

April 27, 2017

OCS Monthly Audible


April 30, 2017

Performance Framework Submission Pt. 4 Due


May 1, 2017

BTSP Peer Review Form Due


May 1, 2017

Spring 2017 Related Services Meeting


May 2, 2017

2017 NC Homeless Education Learning Institute


May 26, 2017

IDEA Grant Due


June 15, 2017

McKinney-Vento Data Submission


June 30, 2017

EC Summer Institute Registration Due

NCDPI Office of Charter Schools (OCS) Updates

2017 Charter School Performance Framework Submission Dates - Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  


Deadline- April 30, 2017- ONLY FOR 2018 RENEWAL SCHOOLS


                B1- Graduation Requirements (if you are a K-8, you do not need to submit this item)

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents


  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.


  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.


  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.


  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources


Office of Charter Schools (OCS) Monthly Audible (Webinar) 

The OCS monthly Audible (webinar) will be held Thursday, April 27 at 10:00 am. This webinar will feature a presentation on Character Education from representatives from NCDPI and a presentation on the Expanding Opportunities Through Quality Charter Schools Program (CSP) – Grants to State Entities opportunity from the Office of Charter Schools. Webinar access information is provided below:


Please join my meeting from your computer, tablet or smartphone. 
You can also dial in using your phone. 
United States: +1 (646) 749-3122 
Access Code: 288-068-285 

NC School Jobs by PeopleAdmin - Reminder

There are over 70 districts live in the system and a number of charter schools are beginning to post positions as well, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.

The steps associated with implementation are: 

  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in Training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system

Webinar training classes are scheduled on a weekly basis with the next one scheduled for Monday, April 17. Please visit this website to learn more about and register for the training opportunities. Webinars will last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, will lead the trainings and assist you with the implementation process.  

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS)


The Charter Collaborative Workgroup is pleased to announce the following events that were planned and held. These supports commence the strategic plan designed for all charter schools who are not currently involved in an MTSS cohort. However, if you have a team participating in one of the four MTSS Cohorts, feel free to collaborate by joining any or all of these opportunities:



  • The Office of Charter Schools Audible last month was held Tuesday, March 28. Highlights from the webinar included  a discussion on the Digital Learning Initiative with Dr. Jeni Corn (Friday Institute) and MTSS with Amy Jablonski (NCDPI).  A recording of the MTSS portion is available here:


  • Secondly, we hope you will plan to participate in the first MTSS Charter Twitter Chat on April 24 at noon.  The chat will last one hour.  If this is your first Twitter Chat , directions are available at . You can also get a sneak peek at the questions to be “tweeted” on the MTSS Wiki under “Communication and Visibility”.  One benefit of a Twitter Chat is that you can choose to participate by watching the feed without the pressure of responding to each question.


  • Finally, check out the Charter Pre-Session recording posted on the MTSS Wiki under “Communication and Visibility”:  This session was provided regionally in February through Exceptional Children's Director/Coordinator Meetings.  The session provided a brief overview of MTSS and shared the training plan for charters that are not currently in an MTSS Cohort.



In March, an email containing  this information went out to all Charter  School leads across the state. Thank you for your dedication to creating schools which support all students. Please contact Amy Jablonski, Director of Integrated Academic and Behavior Systems at for more information. 

Office of Civil Rights (OCR) and Civil Rights Data Collection - All Charters Must Respond


The Office of Civil Rights data collection for North Carolina occurs every two years and is required by every public school and charter in the nation.  


NCDPI assists the LEAs and charters with this collection by transmitting as much of the data as possible into a Federal System (99%) that the LEAs and charters must then verify, update and certify for the Feds.  The data collection is massive, consisting of up to 1700 elements per schools and the process spans several months. 


The collection is ending soon.  April 24, 2017 is the Federal submission end date.  To date, over 125 charters have yet to review, update and certify their data.  Attached is the latest report from the Federal Reporting System.


Please review and certify the required data. Contact Terra Domingues at with questions or concerns.



Attachment:     OCR/CRDC - Charter Certification

NC Department of Public Instruction (NCDPI) Updates

Go Big or Go Home with the Big History Project!

13.8 billion years of history told through engaging videos, animations, articles, and classroom activities targeting middle- and high-school students. A free course created by teachers, for teachers, the Big History Project is proven to help students to engage with challenging content and improve writing. Aligned with NC Social Studies Standards and the Common Core Literacy Standards for History/Social Studies, the skills developed have even been shown to help improve student inquiry skills and writing. With a rich set of materials, the course includes a free teacher professional develop course and online community as well as a free formative essay scoring service. 


Please join us for a brief webinar providing an overview of the course, the teacher supports and our pilot program in North Carolina at 3:30 pm EDT on April 27, 2017. Send a mail to and we will send you details.

Home Base

Home Base Updates



The 2016-17 End-of-Year (EOY) Process for the Home Base Suite of Applications will begin Friday, June 30, 2017.  Home Base will be taken offline Friday at 5:00 p.m. EOY processing and archiving of data will begin Saturday morning, July 1, 2017.   Once all EOY tasks are completed and systems tested, Home Base will be returned to service. More information on the return to service date will be provided at a later date.

In preparation for EOY, NCDPI realizes many LEAs and charters will need to update school information or create new schools to permit next year scheduling and student transitions prior to EOY. For this reason, the nightly feeds from EDDIE (Educational Directory and Demographical Information Exchange) into PowerSchool will be discontinued on April 21, 2017.  The EDDIE feed will remain off until the completion of PowerSchool’s EOY process.  Once completed, a notice will be sent prior to reactivating the feed.

Important note:  After the EDDIE feed is turned off, changes to EDDIE fields must be completed in both systems.  Timing of changes may differ based on the type of change needed.  See below:

  • Personnel changes will need to be made in PowerSchool and EDDIE to keep information in sync.


  • Future year changes to schools (e.g., new grade levels) can be made in PowerSchool to allow for scheduling and student transitions.  These changes cannot be made in EDDIE until after completion of the EOY process for both systems since EDDIE is used as the authoritative source for school information. The EDDIE system does not have the capacity to flag changes as “future” and thus, must be kept in sync with each current school’s status.  A communication will be sent following EOY alerting users when these changes should be made in EDDIE.  Changes will need to be completed before the EDDIE feed is turned back on, or they will be overwritten by the feed.

What can you do at this time in preparation for EOY?  Schools may begin performing their school enrollment (Start > System Reports > System > School Enrollment Audit)

and section enrollment (Start> Reports > Run Reports > Section Enrollment Audit) for accuracy. Links to section and school enrollment documentation on PowerSource are below.  If you are unable to access PowerSource, please click on the pdf document.

Section Enrollment Audit (PowerSource)


School Enrollment Audit (PowerSource)





This may also be a good time to begin reviewing the EOY quick reference documents available on the NC SIS website’s EOY page.  Please visit this page frequently for updates.

NC Committee of Practitioners Schedules Meeting

The North Carolina Committee of Practitioners (COP) will meet Tuesday, April 25, from 1-4 p.m., at the SERVE Center, University of North Carolina – Greensboro, Gateway University Research Park, 5900 Summit Avenue, Brown Summit.

Potential agenda items include the state plan development timeline, draft models for the state accountability system, key decisions regarding the identification of schools in need of support and improvement, and potential funding models to provide additional resources to these schools.

COP members serve as advisors to the State Board of Education on rules or regulations related to the Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act of 1965 (ESEA).


Questions regarding the meeting may be directed to NCDPI Communications at 919.807.3450.

Health (apples, tape measure, stethoscope)

Task Force for Safer Schools to Meet


The Task Force for Safer Schools will meet Wednesday, April 26, from 10 a.m. – 2 p.m., at 3010 Hammond Business Place (off Rush Street), Raleigh. The agenda is attached. 



For more information, please contact Michelle Jernigan (919.807.4164) with the NC Center for Safer Schools.



Attachment: 4.26.2017+Task+Force+for+Safer+Schls+Agenda.doc

Alternate Assessment Participation Under Every Student Succeeds Act (ESSA)

Please see the attached memo, Alternate Assessment Participation Under ESSA, from Dr. Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.

Attachment:     MEMO - Alternate Assessment Participation Under ESSA

math teachers

Beginning Teacher Support Plan (BTSP) Updates and Next Steps


Many school systems/charter schools have been waiting to update Beginning Teacher Support Program Plans with the understanding that the policy would change or be updated.  State Board of Education (SBE) Policy TCP-A-004 has been updated and approved by SBE on February 2, 2017 (TCP-A-004).  


Please update your BTSP Plan to reflect the policy changes.  BTSP Plans should be approved by the local school board and submitted to your Regional Education Facilitator prior to the 2017-2018 school year.

Please note the mentor requirements are in place for the 2017-2018 school year, unless legislative changes are enacted.


NCDPI Accountability Webinar


NCDPI’s Accountability division is hosting a webinar on Monday, April 24, at 2:30 p.m., for superintendents, charter school directors, curriculum and instruction directors, and testing and accountability directors to discuss Grade 8 math testing and other accountability updates.


You may register online. After registering, you will receive a confirmation email containing information about joining the webinar.

Updated Student Participation Data Collection Webinar Links - Reminder


Due to feedback from the field regarding Spring Break, we have rescheduled two of the Student Participation webinars, from April 19th to April 26th.  


The Student Participation data collection in PowerSchool is a count, by grade level, of children served in private schools, neglected and/or delinquent facilities during the school year.  All LEAs and charters receiving Title I, Part A funds must report.  Please register by clicking on one of the links, below:



April 18th @ 10am:

April 18th @ 2pm:

April 20th @ 10am:

April 20th @ 2pm:

(RESCHEDULED) April 26th @ 10am:


(RESCHEDULED) April 26th @ 2pm:


Please contact Allison Yarboro (, 919.807.3644) if you have questions.

Don't Miss This

NCDPI Newsletters


ECATS Website


Weekly Legislative Update - Thursday, April 13, 2017


NC SIS Weekly Email Bulletin


April 10, 2017 Superintendents' Weekly Message


Weekly Legislative Update - Friday, April 7, 2017


Finance Officers' Newsletter April 7, 2017

Charter Schools In the News



Union Academy’s Lynn Kroeger Sweeps Human Resources and Financial Reporting Awards 


Pine Lake Hires New Executive Director  - Andrew Moceri


Exploris Charter School Seeking New Executive Director

Other News

NC Department of Health and Human Services Regional Spring Meetings

You are invite to attend the 2017 Spring Regional Charter School Update Meeting.  Catasha Williams, NC Division of Public Health Charter School Health Consultant, will host six meeting in different regional locations:


  • Tuesday, April 25th—Greenville
  • Thursday, April 27th—Raleigh
  • Thursday, May 4th—Whiteville
  • Friday, May 5th—Burlington
  • Tuesday, May 9th –Morganton
  • Wednesday, May 10th—Charlotte


Each meeting offers the same core agenda and is scheduled from 10:00am-12:00pm.  In addition to receiving important charter school health updates, participants will have an opportunity to discuss annual charter school health services reporting requirements, and, regionally specific topics and resources.


In an effort to keep meetings conversational, registration is limited to no more than two participants per school—target audience includes those responsible for the coordination of school health requirements.


On-line registration is required and can be completed by accessing the link below: