NCDPI Office of Charter Schools (OCS) Updates
2017 Charter School
Performance Framework Submission Dates - Reminder
OCS collects evidence of
operational, financial, and academic compliance through the Charter School
Performance Framework (PF). January 2017 begins the collection process for
the 2017 Charter School Performance Framework .
Based on feedback,
submissions for the 2017 PF are staggered to allow extended periods of
collection and review. The 2017 Charter School
Performance Framework document library is now open for submissions. Your
school’s username for the 2017 SharePoint system is the same as your 2016 PF.
Deadline- April 30, 2017-
ONLY FOR 2018 RENEWAL SCHOOLS
B1-
Graduation Requirements (if you are a K-8, you do not need to submit this item)
B2- Student Promotion Requirements
B7- Student Discipline Policy
Performance Framework Upload
Center Instructions - How to Submit Performance Framework
Documents
- Step 1 - Review Performance
Framework Criteria under the “Criteria” section. Click the small triangle
next to each category to read the descriptions.
-
Step 2 - Before uploading any
documents ensure all files are
prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.
- Step 3 - Under “Upload
Documents” section, click “Add Document”. Click “Choose File”, navigate to
the file’s location, and affirm your selection. Uncheck “Overwrite
existing files”.
- Step 4 - Another dialog box
will appear with required fields. Select the “LEA” and “Measure”. Enter
“Contact Name” and “Contact Email”. Click “Check-In” to complete
upload process. The uploaded documents will display under the “Upload
Documents” section.
- Step 5 - Repeat Steps 1-5 for
all documents. A confirmation email will be sent for
each uploaded document. If you do not receive a confirmation
email, your upload did not go through correctly. Please try
uploading the document again.
Please refer to the 2017
Charter School Performance Framework Resources for item specifics (included in
the document list). To access the system, please go to https://leadpincgov.sharepoint.com/sites/lea/Pages/pfp.aspx.
For questions regarding the
2017 Charter School Performance Framework please contact Cande Wood at (919)
807-3493 or Cande.Wood@dpi.nc.gov
Moving forward we are asking
that all Charter School requests for SharePoint assistance be requested through
the Support Center by calling 919-807-4357 to help ensure you are getting the
assistance you need as soon as possible. While the monthly submissions are
due on the last day of the month, please do not wait until the last day to
submit as you may need technical assistance. The Service Support Center can
take several days to address password resets and other technical support.
Attachment:
PF Resources
 Office of Charter Schools (OCS) Monthly Audible (Webinar)
The OCS monthly Audible (webinar) will be held Thursday, April 27 at 10:00 am. This webinar will feature a presentation on Character Education from representatives
from NCDPI and a presentation on the Expanding Opportunities Through Quality
Charter Schools Program (CSP) – Grants to State Entities opportunity from the
Office of Charter Schools. Webinar access information is provided below:
Please join my meeting
from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/288068285
You can also dial in using your phone.
United States: +1 (646) 749-3122
Access Code: 288-068-285
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NC School Jobs by PeopleAdmin - Reminder
There are over 70 districts live in the system and a
number of charter schools are beginning to post positions as well, so we
encourage you to take advantage of this resource as soon as you can. We have
thousands of applicants in the system which your school will have access to
when you go live in the system.
The steps associated with implementation are:
-
Contact Craig Tucker at craig.tucker@dpi.nc.gov to request an NC School Jobs workbook
- Complete the workbook and
submit your school’s logo
- Participate in Training
- Familiarize yourself with the
system
- Execute a few cutover steps
and go-live in the system
Webinar training classes are scheduled on a weekly
basis with the next one scheduled for Monday, April 17. Please visit this
website to learn more about and register
for the training opportunities. Webinars will last 1.5 hours with the ability
to continue an additional 30 minutes if requested. Team members from the
service provider, Jeff Davenport and Bill Barry, will lead the trainings and
assist you with the implementation process.
 Multi-Tiered System of Support (MTSS)
The Charter Collaborative Workgroup is pleased
to announce the following events that were planned and held. These supports
commence the strategic plan designed for all charter schools who are not
currently involved in an MTSS cohort. However, if you have a team participating
in one of the four MTSS Cohorts, feel free to collaborate by joining any or all
of these opportunities:
-
The Office of Charter Schools Audible last month was held
Tuesday, March 28. Highlights from the webinar included a discussion
on the Digital Learning Initiative with Dr. Jeni Corn (Friday Institute)
and MTSS with Amy Jablonski (NCDPI). A recording of the MTSS portion
is available here: http://mtss.ncdpi.wikispaces.net/Charter#Charter
-
Secondly, we hope you will plan to participate in the
first MTSS Charter Twitter Chat on April 24 at noon. The chat will
last one hour. If this is your first Twitter Chat , directions are
available at http://mtss.ncdpi.wikispaces.net/Charter#Charter . You can also get a sneak peek at the questions to be
“tweeted” on the MTSS Wiki under “Communication and Visibility”. One
benefit of a Twitter Chat is that you can choose to participate by
watching the feed without the pressure of responding to each question.
-
Finally, check out the Charter Pre-Session recording
posted on the MTSS Wiki under “Communication and Visibility”: http://mtss.ncdpi.wikispaces.net/Charter#Charter. This session was provided regionally in
February through Exceptional Children's Director/Coordinator Meetings.
The session provided a brief overview of MTSS and shared the
training plan for charters that are not currently in an MTSS Cohort.
In March, an email containing this
information went out to all Charter School leads across the state. Thank
you for your dedication to creating schools which support all students. Please
contact Amy Jablonski, Director of Integrated Academic and Behavior Systems at Amy.Jablonski@dpi.nc.gov for more information.
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Office of Civil Rights (OCR) and Civil Rights Data Collection - All Charters Must Respond
The Office of Civil Rights data collection for North
Carolina occurs every two years and is required by
every public school and charter in the nation.
NCDPI assists the
LEAs and charters with this collection by transmitting as much of the data as
possible into a Federal System (99%) that the LEAs and charters must then
verify, update and certify for the Feds. The data collection is massive,
consisting of up to 1700 elements per schools and the process spans several
months.
The collection is ending soon. April 24, 2017 is the
Federal submission end date. To date, over 125 charters have yet to
review, update and certify their data. Attached is the latest report from the Federal Reporting System.
Please review and certify the required data. Contact Terra Domingues at terra.domingues@dpi.nc.gov with questions or concerns.
Attachment: OCR/CRDC
- Charter Certification
NC Department of Public Instruction (NCDPI) Updates
Go Big or Go Home with
the Big History Project!
13.8 billion years of
history told through engaging videos, animations, articles, and classroom
activities targeting middle- and high-school students. A free course created by
teachers, for teachers, the Big History Project is proven to help students to
engage with challenging content and improve writing. Aligned with NC Social
Studies Standards and the Common Core Literacy Standards for History/Social
Studies, the skills developed have even been shown to help improve student
inquiry skills and writing. With a rich set of materials, the course includes a
free teacher professional develop course and online community as well as a free
formative essay scoring service.
Please join us for a
brief webinar providing an overview of the course, the teacher supports and our
pilot program in North Carolina at 3:30 pm EDT on April 27, 2017. Send a mail
to info@bighistoryproject.com and we will send you details.
 Home Base Updates
The
2016-17 End-of-Year (EOY) Process for the Home Base Suite of Applications will begin Friday,
June 30, 2017. Home Base will be taken offline Friday at 5:00 p.m.
EOY processing and archiving of data will begin Saturday morning, July 1,
2017. Once all EOY tasks are completed and systems tested, Home
Base will be returned to service. More information on the return to service
date will be provided at a later date.
In
preparation for EOY, NCDPI realizes many LEAs and charters will need to update school
information or create new schools to permit next year scheduling and student
transitions prior to EOY. For this reason, the nightly feeds from EDDIE
(Educational Directory and Demographical Information Exchange) into PowerSchool
will be discontinued on April 21, 2017. The EDDIE feed will remain
off until the completion of PowerSchool’s EOY process. Once completed, a
notice will be sent prior to reactivating the feed.
Important
note: After the EDDIE feed is turned off, changes to EDDIE fields must be
completed in both systems. Timing of changes may differ based on the type
of change needed. See below:
- Personnel changes will need to be made in PowerSchool and
EDDIE to keep information in sync.
- Future year changes to schools (e.g., new grade levels) can
be made in PowerSchool to allow for scheduling and student transitions.
These changes cannot be made in EDDIE until after completion of the
EOY process for both systems since EDDIE is used as the authoritative
source for school information. The EDDIE system does not have the capacity
to flag changes as “future” and thus, must be kept in sync with each current
school’s status. A communication will be sent following EOY alerting
users when these changes should be made in EDDIE. Changes will need
to be completed before the EDDIE feed is turned back on, or they will be
overwritten by the feed.
What
can you do at this time in preparation for EOY? Schools may begin
performing their school enrollment (Start > System Reports > System >
School Enrollment Audit)
and
section enrollment (Start> Reports > Run Reports > Section Enrollment
Audit) for accuracy. Links to section and school enrollment documentation on
PowerSource are below. If you are unable to access PowerSource, please
click on the pdf document.
Section
Enrollment Audit (PowerSource)
https://support.powerschool.com/article/77440
How_to_Validate_Section_Enrollments_with_the_Section_Enrollment_Audit_Report.pdf
School
Enrollment Audit (PowerSource)
https://support.powerschool.com/article/59086
How_to_Validate_School_Enrollments_with_the_School_Enrollment_Audit_Report.pdf
This
may also be a good time to begin reviewing the EOY quick reference documents
available on the NC SIS website’s EOY page. Please visit this page
frequently for updates.
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NC Committee of Practitioners Schedules Meeting
The North Carolina Committee of Practitioners
(COP) will meet Tuesday, April 25, from 1-4 p.m., at the SERVE Center, University of North Carolina –
Greensboro, Gateway University Research Park, 5900 Summit Avenue, Brown Summit.
Potential agenda items include the state plan development timeline, draft
models for the state accountability system, key decisions regarding the
identification of schools in need of support and improvement, and potential
funding models to provide additional resources to these schools.
COP members serve as advisors to the State Board of Education on rules or
regulations related to the Every Student Succeeds Act (ESSA), which
reauthorizes the Elementary and Secondary Education Act of 1965 (ESEA).
Questions regarding the meeting may be directed to NCDPI Communications at
919.807.3450.
 Task Force for Safer Schools to Meet
The Task Force for Safer Schools will meet Wednesday, April 26, from
10 a.m. – 2 p.m., at 3010 Hammond Business Place (off Rush Street), Raleigh.
The agenda is attached.
For more information, please contact Michelle Jernigan (919.807.4164)
with the NC Center for Safer Schools.
Attachment: 4.26.2017+Task+Force+for+Safer+Schls+Agenda.doc
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Alternate Assessment Participation Under Every Student Succeeds Act (ESSA)
Please
see the attached memo, Alternate Assessment Participation Under ESSA, from Dr.
Maria Pitre-Martin and Dr. Tammy Howard to all Charter School Directors.
Attachment: MEMO
- Alternate Assessment Participation Under ESSA
 Beginning Teacher Support Plan (BTSP) Updates and Next Steps
Many school systems/charter schools have been waiting to update
Beginning Teacher Support Program Plans with the understanding that the policy
would change or be updated. State Board of Education (SBE) Policy TCP-A-004 has been updated
and approved by SBE on February 2, 2017 (TCP-A-004).
Please update your BTSP Plan to reflect the policy changes.
BTSP Plans should be approved by the local school board and submitted to your
Regional Education Facilitator prior to the 2017-2018 school year.
Please note the mentor requirements are in place for the 2017-2018
school year, unless legislative changes are enacted.
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 NCDPI Accountability Webinar
NCDPI’s Accountability division is hosting a webinar on Monday, April 24, at 2:30 p.m., for superintendents, charter school directors, curriculum and instruction directors, and testing and accountability directors to discuss Grade 8 math testing and other accountability updates.
You may register online. After registering, you will receive a confirmation email containing information about joining the webinar.
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Updated Student
Participation Data Collection Webinar Links - Reminder
Due to feedback from the
field regarding Spring Break, we have rescheduled two of the Student
Participation webinars, from April 19th to April 26th.
The Student Participation
data collection in PowerSchool is a count, by grade level, of children served
in private schools, neglected and/or delinquent facilities during the school
year. All LEAs and charters receiving Title I, Part A funds must
report. Please register by clicking on one of the links, below:
April 18th @ 10am: https://attendee.gotowebinar.com/register/3598859168611434753
April 18th @
2pm: https://attendee.gotowebinar.com/register/7629322449875535873
April 20th @ 10am: https://attendee.gotowebinar.com/register/3466032666418004225
April 20th @
2pm: https://attendee.gotowebinar.com/register/4797664392957054977
(RESCHEDULED) April 26th @
10am: https://attendee.gotowebinar.com/register/5693215515329461507
(RESCHEDULED) April 26th @
2pm: https://attendee.gotowebinar.com/register/1035738136140081667
Please contact Allison
Yarboro (Allison.yarboro@dpi.nc.gov,
919.807.3644) if you have questions.
Charter Schools In the News
Union
Academy’s Lynn Kroeger Sweeps Human Resources and Financial Reporting Awards
Pine
Lake Hires New Executive Director -
Andrew Moceri
Exploris Charter School Seeking New Executive Director
Other News
NC Department of Health and Human Services Regional Spring Meetings
You
are invite to attend the 2017 Spring Regional Charter School Update
Meeting. Catasha Williams, NC Division of Public Health Charter
School Health Consultant, will host six meeting in different regional locations:
- Tuesday,
April 25th—Greenville
- Thursday,
April 27th—Raleigh
- Thursday,
May 4th—Whiteville
- Friday,
May 5th—Burlington
- Tuesday,
May 9th –Morganton
- Wednesday,
May 10th—Charlotte
Each
meeting offers the same core agenda and is scheduled from
10:00am-12:00pm. In addition to receiving important charter school health
updates, participants will have an opportunity to discuss annual charter school
health services reporting requirements, and, regionally specific topics and
resources.
In
an effort to keep meetings conversational, registration is limited to no more
than two participants per school—target audience includes those responsible for
the coordination of school health requirements.
On-line
registration is required and can be completed by accessing the link
below:
http://www.surveygizmo.com/s3/3479277/2017SpringUpdateMtg
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