Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  April 7, 2017

Upcoming Events

April 10 - 11, 2017

Charter Schools Advisory Board Meeting


May 2 - 4, 2017

State Board of Education Meeting 

Action Items Due 


March 30 - April 30, 2017

Public Comment - NC Extended Content Standards for ELA


Each Tuesday - September 19, 2017

Finance Officers' Webinar - 9:00 am - 9:30 am

Action Items Due Next Week


April 13, 2017

SECU Nominations Due to OCS

Weekly - May 2017 

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities

Future Action Items


April 18, 2017

Burroughs Wellcome Fund Application Due


April 24, 2017

OCR/CRDC Certification Due

April 25, 2017

NC School Jobs Onsite Training - Charlotte NC


April 30, 2017

Performance Framework Submission Pt. 4 Due

May 1, 2017

BTSP Peer Review Form Due


May 1, 2017

Spring 2017 Related Services Meeting

May 2, 2017

2017 NC Homeless Education Learning Institute


May 26, 2017

IDEA Grant Due


June 15, 2017

McKinney-Vento Data Submission

June 30, 2017

EC Summer Institute Registration Due

NCDPI Office of Charter Schools (OCS) Updates

Scam Alert


One of our charter schools recently received a series of emails which appeared to be from its board chair which requested two "consultant" payments of approximately $50,000 each. Instructions included wiring monies immediately to meet a payment deadline to avoid incurring penalties. Please be diligent with reviewing invoices/emails for payment to ensure you are not a victim of this scam. 


State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity - Final Reminder

Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools.  These scholarships will be awarded to students attending one of the 17 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


In order to ensure that each charter high school’s graduating seniors are able to be considered for this opportunity, each charter school must establish a Scholarship Selection Committee.  The Committee from each charter high school will be responsible for nominating a graduating senior for the scholarship.  Each school must submit its nominees to the NCDPI Office of Charter Schools.  The nominee information for each school will be reviewed/evaluated and the SECU will award scholarships to three candidates statewide.


The attached information will provide each school’s Scholarship Selection Committee with eligibility criteria, procedures, and information. 


Key points in the attached information:


  • Each school has flexibility in establishing its formal application process, but should ensure that every graduating senior with a minimum GPA of 2.5 is considered for the SECU Foundation “People Helping People” Scholarship


  • Scholarship recipient information from each school must be received by 5:00 pm EST on April 13, 2017 to the NCDPI Office of Charter Schools.


  • Each school should submit an alternate or first runner up student in the event the first nominee is unable to accept the scholarship (if selected).


  • Each school must submit  copies of nominations and any accompanying information to Dr. Deanna Townsend-Smith via email at


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee.  Your diligence and integrity enable the “People Helping People” scholarship program to continue providing important support to our college-going students. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the program.




The SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships.  Recipients are selected by the Scholarship Selection Committee at the community college.  If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.  



Attachment:    SECU Documents 

2017 Charter School Performance Framework Submission Dates - Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  


Deadline- April 30, 2017- ONLY FOR 2018 RENEWAL SCHOOLS

                B1- Graduation Requirements (if you are a K-8, you do not need to submit this item)

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents


  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.


  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.


  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.


  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources


NC Department of Public Instruction Updates

Charter Specific Exceptional Children Leadership Institute (CECLI)


Please see the attached document regarding the CECLI. This institute provides opportunities to develop knowledge and skills specific to Exceptional Children Programming. Contact and registration information is detailed in the attachment.


Attachment:    2017-18 CECLI Cohort

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS)


The Charter Collaborative Workgroup is pleased to announce the following events that were planned and held. These supports commence the strategic plan designed for all charter schools who are not currently involved in an MTSS cohort. However, if you have a team participating in one of the four MTSS Cohorts, feel free to collaborate by joining any or all of these opportunities:

  • Last month’s Office of Charter Schools Audible was held Tuesday, March 28. Highlights from the webinar included  a discussion on the Digital Learning Initiative with Dr. Jeni Corn (Friday Institute) and MTSS with Amy Jablonski (NCDPI).  A recording of the MTSS portion is available here:

  • Secondly, we hope you will plan to participate in the first MTSS Charter Twitter Chat on April 24 at noon.  The chat will last one hour.  If this is your first Twitter Chat , directions are available at . You can also get a sneak peek at the questions to be “tweeted” on the MTSS Wiki under “Communication and Visibility”.  One benefit of a Twitter Chat is that you can choose to participate by watching the feed without the pressure of responding to each question.

  • Finally, check out the Charter Pre-Session recording posted on the MTSS Wiki under “Communication and Visibility”:  This session was provided regionally in February through Exceptional Children's Director/Coordinator Meetings.  The session provided a brief overview of MTSS and shared the training plan for charters that are not currently in an MTSS Cohort.



In March, an email containing  this information went out to all Charter  School leads across the state. Thank you for your dedication to creating schools which support all students. Please contact Amy Jablonski, Director of Integrated Academic and Behavior Systems at for more information.


RE: PRC29 Funding for Fiscal Year 2017-2018

Please see the attached information regarding funds to support services to Willie M children and other children with disabilities who have significant behavioral and emotional needs in public schools.

If you have any questions, please contact Joe Simmons at or 919-807-3993.


Attachment:     Memo-PRC29+Funding+for+Fiscal+Year+2017-2018.pdf


Positive Behavior Intervention and Support (PBIS) Funding for Fiscal Year 2017-2018

Please see the attached information regarding funds to support PBIS implementation.

If you have any questions, please contact Joe Simmons at or 919-807-3993.

Attachment:     Memo-PBIS+Funding+for+Fiscal+Year+2017-2018.pdf

Exceptional Children 2017 Summer Institutes

Please see the attached information regarding the upcoming 2017 Summer Institutes for teachers and related services personnel seeking in-service training.

If you have any questions, please contact Paula Crawford at or 919-807-3298.

Attachment:     Memo-Summer+Institutes+2017.pdf

Schoolnet icon

Schoolnet Updates



The current Schoolnet contract term is set to expire on June 30, 2018.  This does not mean the Pearson product is reaching end of life, rather the DPI contract is simply up for renewal.  


Please click here to access the Home Base Schoolnet Contract: Process & Next Steps for more information.  If you have any additional questions please contact Yanisha Mann, Instructional Improvement System Consultant, at (919) 807-3257 or

Updated Student Participation Data Collection Webinar Links

Due to feedback from the field regarding Spring Break, we have rescheduled two of the Student Participation webinars, from April 19th to April 26th.  


The Student Participation data collection in PowerSchool is a count, by grade level, of children served in private schools, neglected and/or delinquent facilities during the school year.  All LEAs and charters receiving Title I, Part A funds must report.  Please register by clicking on one of the links, below:



April 18th @ 10am:

April 18th @ 2pm:

April 20th @ 10am:

April 20th @ 2pm:

(RESCHEDULED) April 26th @ 10am:


(RESCHEDULED) April 26th @ 2pm:


Please contact Allison Yarboro (, 919.807.3644) if you have questions.


Beginning Teacher Support Program (BTSP) 2016-2021 Peer Review Process Update

In accordance to State Board Policy TCP-A-004,  each LEA

and Charter with an approved BTSP plan will complete an annual Peer Review of their program through the Institute of Higher Education (ILCC) meetings this year.


To be compliant with policy requirements, the Peer Review form should be completed by May 1st. At this time, the form will be converted to a  View Only mode.

If you have any questions or concerns, please feel free to contact your Regional Education Facilitator.



Peer Review link for Charters:

Peer Review Standards Rubric:

Related Services Workforce Survey - 2017

Please see the attached information regarding a survey of existing related services resources.  The survey is due May 15, 2017.

If you have any questions, please contact Lauren Holahan at or 919 428-7201.


Attachments:      Memo-Related+Services+Workforce+Survey+Sample+Roster+2017.xls



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April 2017 NC Public School Partners Newsletter


NC Superintendent Johnson Unveils Statewide Reading Initiative


Weekly Legislative Update - Tuesday, April 4, 2017


NC Teacher of the Year named Thursday, April 6


Onslow Educator Wins Teacher of the Year


April 6, 2017 - Home Base Biweekly Update

Charter Schools In the News


Henderson Collegiate Offers Leadership Training Opportunity


RMP Student Ambassadors present at NCDPI 2017 CCSA


Lincoln Charter School Sends First Team to Odyssey of the Mind World Finals

Other News

2017 North Carolina Homeless Education Learning Institute

Date:  May 2, 2017

Time:  8:00 a.m. - 4:30 p.m. (check-in at 8:15 with first session starting at 9:00 a.m.)

Location:  Crowne Plaza Asheville

1 Resort Drive
Asheville, NC 28806


Sessions are designed for participants to learn about the McKinney-Vento Act and ensure compliance in districts and charter schools. The Institute provides opportunities for professionals to acquire strategies and best practices in identifying, enrolling, and serving children and youth who are homeless.

Who should attend:

Homeless Liaisons, Migrant Consultants, and other Educators who work directly with homeless children and youth in North Carolina LEAs and charter schools.

Registration:   Register for the Learning Institute by April 24th.

Sleeping AccommodationsHotel registration (for sleeping rooms) should be made directly with:

Crowne Plaza Asheville 
1 Resort Drive (map it)
Asheville, NC 28806
(828) 254-3211



  • Use Group Code "NCHEP Learning Institute".
  • The cut-off date for the special state rate of $67.30 is April 15th. 
  • If you have trouble with online registration accepting the "NCHEP Learning Institute" discount code, please call the hotel directly at (828) 254-3211 to make your reservation. 
  • The hotel cancellation policy is 72 hours to avoid a charge.
  • NCHEP is not responsible for any room reservations/accommodations.

Lunch: Lunch will be available to purchase on-site. A concession stand will also be available.

Additional Info:  Visit the NCHEP Learning Institute web page.