Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 31, 2017

Upcoming Events


April 5 - 6, 2017

State Board of Education Meeting 


April 10 - 11, 2017

Charter Schools Advisory Board Meeting

Action Items Due 

March 30 - April 30, 2017

Public Comment - NC Extended Content Standards for ELA


March 31, 2017

Performance Framework Submission Pt. 3 Due

Each Tuesday - September 19, 2017

Finance Officers' Webinar - 9:00 am - 9:30 am

Action Items Due Next Week


April 4 - 5, 2017

Free Leading with Character Workshop - Register Now!


April 5, 2017

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities

April 6, 2017

Character Matters NC Site - Applications Due

Future Action Items



April 13, 2017

SECU Nominations Due to OCS


April 18, 2017

Burroughs Wellcome Fund Application Due


April 24, 2017

OCR/CRDC Certification Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

May 1, 2017

Spring 2017 Related Services Meeting


May 26, 2017

IDEA Grant Due

June 15, 2017

McKinney-Vento Data Submission

NCDPI Office of Charter School (OCS) Updates



Office of Charter Schools (OCS) Monthly Audible (Webinar)

This month’s OCS Audible (webinar) was held on Tuesday, March 28 at 9:00 am. This month’s webinar featured a discussion on the Digital Learning Initiative with Dr. Jeni Corn (Friday Institute) and MTSS with Dr. Amy Jablonski (NCDPI). The recorded webinar and presentations are attached :


Attachments:     Webinar


                               Digital Learning Update - Dr. Jeni Corn


                               MTSS - Dr. Amy Jablonski

Digital Learning

NC Digital Learning Progress Rubric for Charter Schools – Friday Institute, NCSU


The Friday Institute for Educational Innovation at North Carolina State University's College of Education is collecting feedback on the North Carolina Digital Learning Progress (NC DLP) Rubric for Charter Schools, and would like to hear from you! 


Download the rubric: here.

Download presentation slides describing the rubric: here.

Submit your feedback in a simple form: here


The North Carolina Digital Learning Progress Rubric for Charter Schools is a strategic planning tool, or “roadmap,” intended to support North Carolina’s educators, charter schools, and communities in the transition to digital-age teaching and learning. This rubric is a continuation of many years of work initiated by the North Carolina Governor’s Office, General Assembly, and State Board of Education, with support from Golden Leaf Foundation and SAS, and carried out by the North Carolina Department of Public Instruction, the Friday Institute for Educational Innovation, and countless educational leaders in classrooms, schools, districts, foundations, nonprofits, universities, and others across North Carolina.

NC School Jobs by PeopleAdmin

There are over 70 districts and a number of charter schools live in the NC School Jobs system. We encourage charter schools to take advantage of this excellent resource to help with recruiting and hiring. There are thousands of applicants in the system which your school will have access to when you go live in the system.


The steps associated with implementation are: 


  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in Training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system

Webinar training classes are scheduled on a weekly basis starting Wednesday, April 5 and the service provider is planning an onsite training class in the Charlotte area in late April. Please visit this website to learn more about and register for the training opportunities. Webinars will last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, will lead the trainings and assist you with the implementation process.  

Reporting Deadlines

2017 Charter School Performance Framework Submission Dates - Reminder


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  


Deadline- Only For the March 31, 2017 Submission- New Schools Opening in 2016-17 and Previous Operating Schools with Updates from Prior Year Submission (if your school had no compliance issues and there are no changes from your policies submitted last year, you are not required to submit items this for this submission)


                A8- Grievance Policy

                A9- Conflict of Interest Policy

                A10- Nepotism Policy

                A16- Criminal History Policy

                A14- Certificate of Occupancy


Deadline- April 30, 2017- ONLY FOR 2018 RENEWAL SCHOOLS

                B1- Graduation Requirements (if you are a K-8, you do not need to submit this item)

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents


  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.


  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.


  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.


  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources

NC Charter Schools Advisory Board to Meet

The North Carolina Charter Schools Advisory Board will meet April 10-11 in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.


The agendas are available on the State Board of Education’s website under the Meetings tab. The meeting will be audio streamed for those who cannot attend. 


Questions regarding this meeting should be directed to NCDPI Communications at 919.807.3450.

NC Department of Public Instruction (NCDPI) Updates


Home Base Pricing 2017-2018


The North Carolina Department of Public Instruction (DPI) is pleased to announce that the full suite of Home Base will be available to all districts and charter schools in the 2017-18 school year with many new features. 

The cost to Local Education Agencies (LEAs) and charter schools will remain the same - $1/ADM which gives access to Schoolnet and local control of professional development components in Truenorthlogic.  

Districts and charter schools can acquire Canvas for an additional cost of $3.74 per user through the state negotiated convenience contract.  Access to the Home Base Opt-in Tool will be available in April 2017.  Information will be provided when the Home Base Opt-In Tool is available.

NC Elementary

Spring 2017 LEA Lead/Representative for School Psychology, Audiology, Speech-Language Pathology, Physical Therapy, and Occupational Therapy Practitioners


Please see the attached information and registration link.


Attachment:     Spring 2017 Related Services Meeting

Notice of Public Comment - NC Extended Content Standards for English Language Arts

Please see the attached regarding public comments on the proposed changes to the NC Extended Content Standards for English Language Arts.  Public comments will be accepted March 30 - April 30, 2017.

Attachment:     Memo-ELA+ECS.pdf


Arts Access - A Series of Fortunate Events

Please see the attached opportunities.



Attachment:     Arts+Acess+-+Series+of+Fortunate+Events+0317.doc

NCDPI 2017 Student Leadership Institute  - Deadline Extended!


Application deadline has been extended until Thursday, April 6th for the 2017 NCDPI Student Leadership Institute!



NCDPI will host the 2017 Student Leadership Institute from June 28-July 1, 2017 for rising 4th-12 graders at Pfeiffer University in Misenheimer, NC.  Institute facilitators will engage participants in active, minds-on, hands-on learning that will assist students and their adults mentors with developing the skills needed to engage in at least one service-learning experience when they return to their schools and communities. 


Register your team to be a part of an exciting opportunity to build strong character, develop leadership skills and engage in service-learning experiences!  This is a competitive application process with limited slots.  The application deadline has been extended to Thursday, April 6th, 2017 by 5:00 pm.  To find out more information and complete an application, visit the Character Matters NC site.

PowerTeacher Pro Training

The surveys are in, 75 LEAs and 25 charter schools are going to participate in Cohort I of the release of PowerTeacher Pro for the 2017-18 school year. 


To see who will be part of Cohort I, click hereThose represented in green are participating in Cohort I, those in red have indicated they will wait for full implementation in summer 2018, and those who are clear have not responded. 


Training in each region for Cohort I administrators and teachers begins April 24 and will continue into May. Registration and training information went out on Monday, March 27 to the Cohort I contact in your district. Registration closes April 14

If you are interested in learning more about the PowerTeacher Pro roll-out, please review the comprehensive PowerTeacher Pro NC Implementation plan. Questions should be directed to: Special Projects Manager Hunter Huffman or 919.807.3633.

PowerSchool logo

Don't Miss This

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March 2017 From the Board Room


March 27, 2017 Superintendents' Weekly Message


NC Supt. Johnson to Make Literacy Announcement, April 3, at East Garner Elementary (Wake Co. Schools)


Charter Schools In the News


Rocky Mount Preparatory Community Event


Maureen Joy Charter Spreading Joy for 20 Years

Other News

NC Homeless Education Program Data Collection Updates

Reminder: Data collection closes on June 15, 2017.

All LEAs and charter schools are required to submit McKinney-Vento data, even if submitting "0" students.

Data Collection Resources Updates

The NCHEP data collection web page has been updated along with the 2016-17 SY training resources. Updated items include:

*Please be sure to check back to the FAQ section frequently between now and June 15th as responses to new FAQs will be posted as needed.

Last School Day Information

If your LEA's last school day will take place after June 15th, please send the following information to the NCHEP Program Specialist for your region as soon as possible:

  • LEA name and code
  • Liaison name and contact information
  • Date of the last 2016-17 school day

Data Collection Guidance for Out-of-School, School-Aged Students

Efforts should be underway to identify McKinney-Vento eligible out-of-school, school-aged siblings of identified students within your LEA.  These eligible siblings should be reported in the Homeless module within PowerSchool.

These students should be enrolled into school code 297, ensuring that no duplicate student numbers are created.  Once enrolled into 297, the Homeless Student page must be completed and saved in order for the student to show up on the Homeless School Summary page within school code 297.

Details on the process and requirements are available in the Data Collection User Guide.

Data Collection Guidance for Preschool-Aged Students

Efforts should also be underway in your LEA to identify any preschool-aged siblings of identified homeless students enrolled in your district. 

  • Preschool-aged siblings who are not attending an LEA-administered preschool should be enrolled into the homeless school (school code 297). 
  • Preschool-aged siblings who are attending an LEA-administered preschool should be enrolled in the elementary school which houses that child’s preschool program. You should not be using any other school codes for enrollment of preschool students participating in a preschool program within your LEA. 

Please note:

  • Enrollment using any school code that is not found within EDDIE (i.e., codes <300, except for 297, the homeless school) will result in an error message when attempting to access the homeless page for any identified student, which indicates the school chosen is “not a valid homeless school.” 
  • Enrollment using school codes not found within EDDIE will not be captured in federal data collection causing your data submission total to be inaccurate, which may result in lower funding.  Please contact the NCHEP Program Specialist for your region to discuss any challenges you are experiencing in entering preschool students into data collection.

Questions or concerns should be directed to the NC Program Specialist for your region:

Patricia Lentz -

Paullett Wall -


For additional information, visit the NCHEP Data Collection web page.