Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  January 28, 2017

Upcoming Events


February 1 - 2, 2017

State Board of Education Meeting


February 6 - 7, 2017

Charter Schools Advisory Board Meeting

Action Items Due


January 12 - February 10, 2017

Hope Street Applications Due

Action Items Due Next Week


January 31, 2017

Performance Framework Submission Pt. 1 Due - PF Resources


February 1, 2017

CRDC PowerSchool Submission Due

Future Action Items


February 24, 2017

Recruitment and Retention of Special Educators Summit

February 25, 2017

Annual Registration of Legally Blind Students


February 28, 2017

Performance Framework Submission Pt. 2 Due


March 6 - 9, 2017

EC March Institute


March 20 - 27, 2017 

CCSA Conference Information and Registration


March 31, 2017

Performance Framework Submission Pt. 3 Due


April 13, 2017

SECU Nominations Due to OCS


April 18, 2017

Burroughs Wellcome Fund Application Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

Office of Charter Schools (OCS) Updates

NC Charter Schools Advisory Board to Meet

The North Carolina Charter Schools Advisory Board will meet Feb. 6-7 in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.


The agendas will be available on the State Board of Education’s website under the Meetings tab but are attached for your information. The meeting will be audio streamed for those who cannot attend. Questions regarding this meeting should be directed to NCDPI Communications at 919.807.3450.


Attachment:     0206-07+CSAB+Meeting+Agenda.pdf

Reporting Deadlines

2017 Charter School Performance Framework Submission Dates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  



Deadline- January 31, 2017- All Schools

                A6- Admissions Policy and Lottery Application

                A11- Board Meeting Schedule

                A12- Board Residency

                A19- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)


Reviews for your January submissions will commence in February. You may have additional actions once the information is reviewed..


 Deadline- February 28, 2017- All Schools

                A1- School Report Card and Letter Grade

                A1- Parent Letter (only for schools receiving D/F in 2016)

                A13- Evidence of Fire Inspection

                A15- Civil and Liability Insurance Certificate for 2016-17



Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents



1.     Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next 

         to each category to read the descriptions.


2.     Before uploading any documents ensure all files are prepared in PDF format using the naming 

        convention “SchoolName_MeasureName_YY”.


3.     Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the 

        file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


4.      Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter   

        “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded 

         documents will display under the “Upload Documents” section.


5.     Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded 



Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to



For questions regarding the 2017 Charter School Performance Framework or a password reset, please contact Cande Honeycutt at (919)807-3493 or OCS now has the ability to reset your password. Once your password is reset, you will be given a temporary password. After you log in with the temporary password, you will be prompted to select a new password. Please select a new password that is easy to remember or write it down in a secure location. You will be using this SharePoint account each month for submissions for the Performance Framework.



Attachment:    PF Resources

OCS Staffing Changes


Mr. Brian Smith will leave OCS on January 31, 2017. As he transitions to other endeavors, Mr. Craig Tucker, will lead the Professional Development workflow and Dr. Deanna Townsend-Smith will lead the Charter Amendment workflow. 


We wish Brian success as he pursues other opportunities. Please contact OCS at 919-807-3491 with questions or concerns. 


Archived Office of Charter Schools (OCS) to January Webinar


On January 25, 2017 at 10:00 am, OCS offered its first monthly webinar as a service to our charter schools. Moving forward these will be termed "Monthly Audibles." During the webinar we provided updates specific to OCS, Career Technical Education (CTE) and Multi-Tiered System of Support (MTSS) updates.


Please access the archived webinar (including presentations) using this link. We look forward to you joining us next month! 


Home Base Symposium 2017

NC Department of Public Instruction (NCDPI) Updates


Home Base Symposium Updates


Have you registered for this year’s Home Base Symposium? February 8 is the early registration rate deadline of $175.  After February 8, registration increases to $250.00. You don't want to miss this year's Symposium. Sessions include PowerSchool Tips & Tricks, Flipping PD with Canvas, What Can CEDARS Do for Me? and over 100 more! 


The session “Getting Started with PowerSchool for Charters” is geared toward Charter Schools new to PowerSchool.  Counselors, secretaries, nurses, facilitators, etc. will learn how to be more effective, navigate for efficiently, and learn short-cuts and other ins and outs of utilizing the program.  Register today to “PLUG IN & CONNECT” at this year’s Home Base Symposium.  Bring your own device.  Follow us on Twitter @NCHomeBase and check out the NC SIS Website for more information.

State Board of Education Meets Next Week

The State Board of Education will meet next week, Feb. 1-2, in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.


The agendas for this meeting and executive summaries are available online (under Meetings tab). Please note that Board members will discuss all agenda items (unless otherwise noted) in their committee meetings on Wednesday, Feb. 1. Board members will summarize their Committee discussions and take action on agenda items as appropriate during their full Board meeting on Thursday, Feb. 2.

The State Board’s committee meetings and full Board meeting are audio streamed for those who can’t attend. To provide comments or feedback regarding specific agenda items, please email State Board members individually or email general comments/feedback.

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Updates



Please see the attached document for January MTSS charter school updates. For more information on measuring effectiveness of interventions in an MTSS, please click here or contact Amy Jablonski.

Attachment:     MTSS Message

North Carolina School for the Deaf Advisory Council to Meet


The North Carolina School for the Deaf Advisory Council will hold its quarterly meeting on Thursday, Feb. 2, from 2-5 p.m., in the Main Building Large Conference Room, North Carolina School for the Deaf, 517 West Fleming Drive, Morganton.

An agenda for this meeting is attached. American Sign Language and Voice Interpreters will be provided at the meeting. A Spanish interpreter also will be available. Prior notice of other languages requested will be required to make suitable arrangements.

Questions regarding the meeting may be directed Kim Collins.


Attachment:     0202+NCSD+Adv.+Council+Mtg.+Agenda.pdf


Arts Access

Please see the attached Arts Access bulletin.


Attachment:      Art+Access+News+012617.pdf

Free Educational Resources - NC Department of Natural and Cultural Resources

NCDPI is honored to partner with Natural and Cultural Resources to ensure educators know about, have access to, and take advantage of resources that are aligned to the NC Standard Course of Study. 


The January newsletter that highlights online educational resources can be accessed HERE. It highlights online educational resources for the arts, history, information technology/media, and nature. Anyone with the link can view, so please copy, paste and forward this segment to administrators, teachers and parents!


The NC Department of Natural and Cultural Resources is all about what’s happening today in the arts and music, but also about what’s happened in the past to get us here and preserving our state's scenic splendor. They're home to 27 historic sites, seven history museums, two art museums, two science museums, three aquariums and Jennette's Pier, 39 state parks and recreation areas, the N.C. Zoo, the N.C. Symphony, the State Library, the State Archives, the N.C. Arts Council, State Preservation Office and the Office of State Archeology. 


Changes to IDEA Part B 619 Grant

Please see the attached information regarding changes to the IDEA Part B 619 Grant and training opportunity in March.

If you have any questions, please contact Tracy Riddle ( / 919 807-3948) or Vivian James ( / 919 218-8384).


 Attachment:     Memo-Changes+to+IDEA+Part+B+619+Grant+0117.pdf

Principal’s Monthly Report (PMR) Submission Reminder

As we near the end of the collection period for current Principal’s Monthly Report collection, please make sure you have submitted your PMR within the collection time frame determined by your PMR interval calendar.  If you have missed your submission end date, you need to request to have the report unapproved by submitting a remedy ticket to the support center. Please check the PMR for the following:


  • Fatal errors - Make sure all fatal errors have been cleared and if you are unable to clear the fatal exceptions, log a remedy ticket with the support center immediately.


  • Exceptions - Review all remaining exceptions to confirm you are submitting the data you intend to report for the LEA/charter.


  • Average Daily Membership (ADM) - Use the ADM column on your PMR as a guide to determine if you have reported all students correctly.  Please note  -  the ADM column on your PMR report is an unofficial count until the data has been verified by NCDPI.

Please do not request an unapproval of your PMR report if it does not require any corrections.

If you have any additional questions regarding submitting your Principals Monthly report, contact Ozella Wiggins via email at

Professional Development

Recruitment and Retention of Special Educators Summit

Please see the attached regarding the Recruitment and Retention of Special Educators Summit on Feb. 24, 2017.

Registration deadline is February 8, 2017.

If you have questions regarding the Summit, please contact Carol Moffitt at 919 807-3997 or


Attachment:     Memo -Recruitment++Retention+of+Special+Educators+Summit+011217.pdf

Traumatic Brain Injury (TBI) Approved Provider Regional Professional Learning & Networking Sessions

Please see the attached information regarding upcoming TBI Approved Provider Regional Professional Learning & Networking Sessions.

If you have any questions, please contact Lynn Makor at or 919 843-7049.


Attachment:     Memo-TBI+Learning+Sessions+0117.pdf

NC Professional Development

Spring 2017 Principal Ready (PREADY)


The Educator Effectiveness Division announces the spring dates for the annual Principal Ready sessions starting early February extending through April. Each region across the state will host a session planned by our statewide Service Support Teams in collaboration with principals from each zone.


Participants are free to choose the date that best fits their schedule. It is not required to attend the session in the home region if another date is more appropriate.


This session will address Equitable Distribution of Effective Teachers, including current state-wide data trends, and explore strategies to assist school leaders to support instructional improvement at their individual schools.


Service Support Team members will facilitate area-specific break-out sessions based on regional principal feedback and data collected by service teams. These sessions will generally address some combination of the following:


-Improving/supporting teacher evaluation

-Recruiting, supporting, and retaining teachers

-Improving teacher professional development

-Supporting teacher leadership  


Please use this link to register for the Spring 2017 PREADY.

Office of Civil Rights (OCR)/Civil Rights Data Collection (CRDC) Updates



Those LEAs and Schools that were not open in the school year 2015-16 are not required to participate in this collection.


The PowerSchool CRDC Preview Reports will close on February 1, 2017

NCDPI sent an email with an attachment about who has run the OCR/CRDC reports at the LEA level.  Several LEAs and Charters have reported the dates were not correct.  Several LEAs and Charters also reported an inability to Approve the LEA level reports. Based on the feedback provided, the NCDPI and PowerSchool vendor were able to isolate the Approval button issue and are working on a resolve.


Below is the plan that must be completed by 5:00pm January 31, 2017:

  1. Complete the LEA level CRDC Screen (instructions on page 23 of the attached document ‘Preparing for the CRDC’ which is also located at ).
  2. Complete all School level CRDC Screens (instruction located on page 25).
  3. Reports run prior to January 23, 2017 will report incorrect data.  LEAs and Charters must re-run the LEA level CRDC Preview Reports, part 1 and part 2.
  4.  Verify data exists in the report views for part 1 and part 2.

If reports that have already been approved appear to not have data, please unapprove and try steps 3 and 4 again.  If the issue persists, please contact the NCDPI.

Don't Miss This

NCDPI Newsletters


Finance Officers' Newsletter January 27, 2017


Jan. 26, 2017 - Home Base Biweekly Update


Jan. 23, 2017 Superintendents' Weekly Message


Public School Dropout Rate Improves in 2015-16 

Reportable Public School Crimes and Consequences Decrease in 2015-16; Short-Term Suspensions Increase 

Regional NC Teachers of the Year Named; State Winner to be Announced in April