Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  January 13, 2017

Upcoming Events


February 1 - 2, 2017

State Board of Education Meeting

February 6 - 7, 2017

Charter Schools Advisory Board Meeting

Action Items Due Next Week


January 16, 2017

Planning Year #5 Registration


January 12 - February 10, 2017

Hope Street Applications Due

January 20. 2017

CLC Applications Due

Future Action Items

January 25, 2017

Planning Year Session #5

OCS Monthly Webinar Opportunity


January 27, 2017

Community School of Davidson Fresh Take Conference


January 31, 2017

Performance Framework Submission Pt. 1 Due


February 1, 2017

CRDC PowerSchool Submission Due


February 25, 2017

Annual Registration of Legally Blind Students


February 28, 2017

Performance Framework Submission Pt. 2 Due

March 6 - 9, 2017

EC March Institute


March 20 - 27, 2017 

CCSA Conference Information and Registration


March 31, 2017

Performance Framework Submission Pt. 3 Due


April 13, 2017

SECU Nominations Due to OCS


April 18, 2017

Burroughs Wellcome Fund Application Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

NCDPI Office of Charter Schools Updates


2017 Charter School Performance Framework Submission Dates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  



Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents



1.     Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next 

         to each category to read the descriptions.


2.     Before uploading any documents ensure all files are prepared in PDF format using the naming 

        convention “SchoolName_MeasureName_YY”.


3.     Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the 

        file’s location, and affirm your selection. Uncheck “Overwrite existing files”.

4.      Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter   

        “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded 

         documents will display under the “Upload Documents” section.


5.     Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded 



Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


If you need your username or password or other technical assistance, please contact Marianne Latham at or (919)807-3256. 


For questions regarding the 2017 Charter School Performance Framework, please contact Cande Honeycutt at (919)807-3493 or



Attachment:    PF Resources

NC Professional Development

Training Opportunity


Board members from charter schools that are opening in 2017 are required to attend 5 face-to-face planning year sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  

The next session is scheduled on Wednesday, January 25th.  Registration is now open for this session, which will focus on planning for day one and beyond.  Agenda topics will include licensure, grants, EDDIE, and other items of importance. Registration ends on Monday, January 16th. 


Please use this Planning Year #5 Registration Link to register.

For questions, please contact Dr.  Kebbler Williams at

State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools.  These scholarships will be awarded to students attending one of the 17 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


In order to ensure that each charter high school’s graduating seniors are able to be considered for this opportunity, each charter school must establish a Scholarship Selection Committee.  The Committee from each charter high school will be responsible for nominating a graduating senior for the scholarship.  Each school must submit its nominees to the NCDPI Office of Charter Schools.  The nominee information for each school will be reviewed/evaluated and the SECU will award scholarships to three candidates statewide.


The attached information will provide each school’s Scholarship Selection Committee with eligibility criteria, procedures, and information. 


Key points in the attached information:


  • Each school has flexibility in establishing its formal application process, but should ensure that every graduating senior with a minimum GPA of 2.5 is considered for the SECU Foundation “People Helping People” Scholarship


  • Scholarship recipient information from each school must be received by 5:00 pm EST on April 13, 2017 to the NCDPI Office of Charter Schools.


  • Each school should submit an alternate or first runner up student in the event the first nominee is unable to accept the scholarship (if selected).


  • Each school must submit  copies of nominations and any accompanying information to Dr. Deanna Townsend-Smith via email at


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee.  Your diligence and integrity enable the “People Helping People” scholarship program to continue providing important support to our college-going students. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the program.




The SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships.  Recipients are selected by the Scholarship Selection Committee at the community college.  If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.  



Attachment:    SECU Documents 


NC Department of Public Instruction (NCDPI) Updates 


Request for Charter School -2017-18 Projected Initial ADM  -  Due January 24, 2017


All charter schools are required to provide a projected average daily membership and student grade span for 2017-18.  This number is critical for the Division of School Business to build the budget and allocate resources.  Even if your school has requested State Board approval for growth higher than 20%, you must respond to this request.  Charter schools that do not provide a budgeted ADM will be budgeted at the funded ADM for 2016-17, with no growth.

The link to the Charter Schools ADM Projection System is located at the Financial and Business Services website under “What’s New”: .

As this impacts your schools funding, we will only accept information submitted by the Head of School.

The Charter Schools ADM Projection System (CSADM) is an online system designed to assist each charter school with improving the accuracy of key components in the budgeting process; projected ADM and grades served request. The projected ADM projects the number of students who will be in membership for the fiscal school year, 2017 – 2018. And grades served request represents grade level expansion or reduction for the 2017-2018 fiscal school year. This information is critical to the budget process and ensures adequate funding and minimal disruption to charter schools and LEA funding. 

To access the system, you will need a North Carolina Identity Management identification (NCID) login.  If you do not have an NCID, you must contact the Charter Schools’ NCID administrator to set up an account for you.  A directory of charter school NCID administrators is available at  .  NCDPI cannot assign an NCID or reset NCID passwords. 

If you have questions, please contact Angela Harrison in the Division of School Business at 919-807-3734 or .

Personnel Development Consultant and Math Regional Support for Northeast and Southeast

Please see the attached announcement of Carol Moffitt as the Personnel Development Consultant and Math Support for the Northeast and Southeast.

Carol may be contacted at 919 807-3997 or


 Attachment:     New+Employee-Announcement-Carol+Moffitt.pdf

NC Professional Development

Exceptional Children (EC) Division March Institute, March 6-9, 2017

Please see the attached information regarding the March Institute, March 6-9, 2017 in Greensboro.

Registration questions may be directed to Kelly Breest at

March Institute questions may be directed to Sherry Thomas at


Attachment:     Memo-March+Institute+2017.pdf

Charter School Leaders Collaborative (CLC)


NCDPI is now accepting applications for the first annual Curriculum Leaders Collaborative Charter School cohort. The purpose of this optional 4-day Curriculum Leaders Collaborative will be to provide charter school administrators who are responsible for the implementation of content standards with a process for discussing how implementation science (specifically the four tenets of professional development, technical assistance/coaching, communication/visibility and research/evaluation) can support quality implementation that can be sustained and monitored for fidelity.


NCDPI is requesting that interested charter schools develop a representative team of 2-3 administrators that can commit to attending all 4 days for the cohort and be led by the Principal, Assistant Principal, and any other administrator who is responsible for implementing new content standards. Each day of training will run from 8:30am - 4pm with 90 minutes for lunch, which will be “on your own.”


The only cost to charter schools will be travel as there is no additional cost for participation in the collaborative. Participants will receive planning documents, professional reading material, CEUs, and certificates of completion at the conclusion of the Collaborative. We hope you will consider this opportunity to connect with colleagues across the state as we deepen capacity for effective standards implementation. Please submit final applications by close of business on Friday, January 20th, 2017.


These sessions will be held on:


·         March 31, 2017

·         April 28, 2017

·         May 12, 2017

·         June 23, 2017


Applications can be submitted here and may take approximately 15 minutes to complete. Please submit one application per school. A partnership agreement will be sent to all applicants following submission and must be signed and returned to officially be invited to participate in this cohort.


Location(s) will be announced once the cohort is finalized in early February. If you have any questions in the meantime, please email Hunter Huffman, Special Projects Manager, at:

Office of Civil Rights (OCR Data Collection


Note:  Those LEAs and charter schools  not open in 2015-16 are not required to participate in this collection.


A big ‘Thank you!’ goes to the staff in the state who are helping to support their peers on this collection using the Grads360 CRDC NC Workgroup.  The collaboration is inspiring!  For those of you working on the collection who may not be aware of or have access to the group, the OCR NC workgroup offers a chance to review previously conducted webinars, access Federal and NC specific documents (all of which are provided on the NC DPI OCR website) and create discussions that reach all members of the workgroup.  The URL is  Please contact Molly Hash at to request access.


Fixes Pending the February 1 PowerSchool CRDC Preview Report Submission End Date:

It is the goal of the NC DPI to complete fixes prior to the current PowerSchool CRDC Preview Report Submission End Date of February 1, 2017.  Please continue to review your data and report any issues ASAP.




-          AP Math and AP Sciences are also counted in the category of AP Other

-          Algebra I and Geometry classes are counted in MS and HS math class count categories for 

            schools with grade levels 6-12

-          AIG students with any records with a withdraw date after 10/1/2015 are not counted

-          CRDC PowerSchool Preview Report Part 2 is counting the subgroup LEP incorrectly

-          CRDC PowerSchool Preview Report Part 1 is indicating ‘Yes’ to Preschool when CRDC School 

           Screen indicates ‘No.’


Deployed Fixes: 


The NC DPI made updates to the CRDC PowerSchool Preview Reports and screens during the winter break.  The following updates were made in a special December 27th release.  Please remember that the reports must be re-run to capture the changes:




-          Students that passed Algebra I with a percent value greater than or equal to 59.5 are now   

           counted in CRDC Part 2

-          Students that passed Algebra I with a P in the grade are now counted in CRDC Part 2

-          Students that passed Algebra I at the middle school level are accurately reported either as grade 

            7 or grade 8

-          On the CRDC LEA page, the query for the number of students that are less than two or between 

            the ages of 3 and 5, no longer includes students from the DPI FTE school or the graduate school

-          The CRDC Part 1 collection is updated to use the School_Type_Eddie field for identifying 

            alternative schools

-          The CRDC Part 1 collection is updated to accurately report Algebra I and Geometry classes 

            taught at the middle school only on the questions for the middle school. They are no longer 

            counted on the high school question for schools with traditional middle school grade levels


CRDC External Data Not in PowerSchool

The external data file is currently in progress.  The NC DPI is currently working to complete the Certified Teacher data prior to publishing.  As a reminder, external data includes Expenditure, FTE and Certified Teacher data. Data files and supporting documentation will be located at the following URL:


Teacher Absentee data must be collected and updated in the Federal submission Portal by the LEAs after the NC DPI data uploads. 


Federal Submission Portal Scheduled to Open February 7, 2017

The Federal Submission Portal is scheduled to open February 7, 2017.  Please join the NC DPI via Go To Webinar for updates and schedule discussions on the following dates:


January 12, 19, and 26, 2017


Session times are from 1pm - 3pm.  These two hour sessions will provide reminders and status updates on the progress of the PowerSchool CRDC Preview reports as well as discuss the NC DPI schedule for upload to the Federal Submission Portal.  Users will also have the opportunity to ask about PowerSchool functional processes.  Note:  The project timelines are subject to change. 

The first portion of the webinar will focus on the project, the second segment will be dependent on attendee questions. 


Please review the November 4 Webinar recording located on the Grads360 CRDC NC Workgroup for a full demonstration of PowerSchool functionality.

All questions are welcome and any staff participating in the CRDC collection are invited.  You only need to register once to receive reminders for subsequent events.

Additional Webinars may be scheduled based on need.

Registration Link:


OCR/CRDC Labs – Get Real-Time Assistance

The third CRDC Lab is taking place, Jan. 13.  These labs are not webinars. They are designed to give district level staff working on the Office of Civil Rights Data Collection assistance with PowerSchool set-up in real-time, and an understanding on how to review the PowerSchool CRDC Preview reports.   

These are not formal events.  Two staff members from an LEA or Charter may attend.  The lab will be open from 9 a.m. to 5 p.m.  So come join us at a time that works best for you.  Please note, the room may be closed from noon to1 p.m.

Labs will be located in the 5th floor Computer Training Room (Rm 564) at the NC DPI Building located at 301 N. Wilmington Street, Raleigh, NC 27601-2825. (Google map’s link for location: )


The final lab is scheduled for the following date.  This is the last opportunity to get assistance before your data is extracted from PowerSchool:

January 20, 2017

Register for a date in the lab using the following link:


OCR/CRDC at Home Base Symposium – Get Real-Time Assistance

The NC DPI will offer support for the CRDC at the 2017 Home Base Symposium.  The SEA OCR Coordinator will attend the Symposium February 23, 2017.  Walk-in assistance will be available from 1 pm-5pm.  This will not be a presentation.  Room location is pending.

Don't Miss This

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January 2017 NC Public School Partners Newsletter


Finance Officers' Newsletter January 13, 2017


CCSA Conference Updates

Other News


Burroughs Wellcome Fund Accepting Applications for Student Science Enrichment Program

The Burroughs Wellcome Fund has opened its application for the 2017 Student Science Enrichment Program (SSEP) grant awards. SSEP supports diverse programs with a common goal: to enable primary and secondary students to participate in creative, hands-on scientific activities for K-12 students and pursue inquiry-based exploration in BWF's home state of North Carolina. These awards provide up to $60,000 per year for three years. The application deadline is April 18, 2017.


For more information or to access the application, visit

Applications Open for 2017-18 NC Teacher Voice Network


Applications are open for the North Carolina Teacher Voice Network. Hope Street Group NC Teacher Voice Network Leaders collaborate with state and national decision-makers, as well as their colleagues, to develop practical policy solutions to challenges in education. Network Leaders remain in their classrooms full-time and work with Hope Street Group for 10-15 hours each month and receive a $3,000 stipend for the 12-month fellowship.


The application will be open January 16 through February 10 at  Email questions to