NCDPI Office of Charter Schools Updates
2017 Charter School Performance Framework Submission Dates
OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework .
Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review. The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.
Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents
1. Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next
to each category to read the descriptions.
2. Before uploading any documents ensure all files are prepared in PDF format using the naming
convention “SchoolName_MeasureName_YY”.
3. Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the
file’s location, and affirm your selection. Uncheck “Overwrite existing files”.
4. Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter
“Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded
documents will display under the “Upload Documents” section.
5. Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded
document.
Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to https://leadpincgov.sharepoint.com/sites/lea/Pages/pfp.aspx.
If you need your username or password or other technical assistance, please contact Marianne Latham at Marianne.latham@dpi.nc.gov or (919)807-3256.
For questions regarding the 2017 Charter School Performance Framework, please contact Cande Honeycutt at (919)807-3493 or cande.honeycutt@dpi.nc.gov.
Attachment: PF Resources
 Training Opportunity
Board members from charter schools that are opening in 2017 are required to attend 5 face-to-face planning year sessions from September to January. The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.
As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools. If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.
The next session is scheduled on Wednesday, January 25th. Registration is now open for this session, which will focus on planning for day one and beyond. Agenda topics will include licensure, grants, EDDIE, and other items of importance. Registration ends on Monday, January 16th.
Please use this Planning Year #5 Registration Link to register.
For questions, please contact Dr. Kebbler Williams at kebbler.williams@dpi.nc.gov.
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State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity
Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools. These scholarships will be awarded to students attending one of the 17 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.
In order to ensure that each charter high school’s graduating seniors are able to be considered for this opportunity, each charter school must establish a Scholarship Selection Committee. The Committee from each charter high school will be responsible for nominating a graduating senior for the scholarship. Each school must submit its nominees to the NCDPI Office of Charter Schools. The nominee information for each school will be reviewed/evaluated and the SECU will award scholarships to three candidates statewide.
The attached information will provide each school’s Scholarship Selection Committee with eligibility criteria, procedures, and information.
Key points in the attached information:
- Each school has flexibility in establishing its formal application process, but should ensure that every graduating senior with a minimum GPA of 2.5 is considered for the SECU Foundation “People Helping People” Scholarship
- Scholarship recipient information from each school must be received by 5:00 pm EST on April 13, 2017 to the NCDPI Office of Charter Schools.
- Each school should submit an alternate or first runner up student in the event the first nominee is unable to accept the scholarship (if selected).
The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee. Your diligence and integrity enable the “People Helping People” scholarship program to continue providing important support to our college-going students. Please contact Dr. Deanna Townsend-Smith @ deanna.townsend-smith@dpi.nc.gov if you have any questions or concerns about the program.
Note:
The SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships. Recipients are selected by the Scholarship Selection Committee at the community college. If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.
Attachment: SECU Documents
 NC Department of Public Instruction (NCDPI) Updates
Request for Charter
School -2017-18 Projected Initial ADM - Due January 24, 2017
All charter schools are required to provide a projected average daily membership and
student grade span for 2017-18. This number is critical for the Division
of School Business to build the budget and allocate resources. Even if
your school has requested State Board approval for growth higher than 20%, you
must respond to this request. Charter schools that do not provide a
budgeted ADM will be budgeted at the funded ADM for 2016-17, with no growth.
The link to the
Charter Schools ADM Projection System is located at the Financial and Business
Services website under “What’s New”: www.ncpublicschools.org/fbs .
As this impacts your
schools funding, we will only accept information submitted by the Head of
School.
The Charter Schools ADM Projection System
(CSADM) is an online system designed to assist each charter school with
improving the accuracy of key components in the budgeting process; projected
ADM and grades served request. The projected ADM projects the number of
students who will be in membership for the fiscal school year, 2017 – 2018. And
grades served request represents grade level expansion or reduction for the
2017-2018 fiscal school year. This information is critical to the budget
process and ensures adequate funding and minimal disruption to charter schools
and LEA funding.
To access the system, you will need a North Carolina Identity Management identification (NCID)
login. If you do not have an NCID, you must contact the Charter Schools’
NCID administrator to set up an account for you. A directory of charter
school NCID administrators is available at https://www.ncid.its.state.nc.us/LEAListing.asp . NCDPI cannot assign an NCID
or reset NCID passwords.
If you have questions, please contact
Angela Harrison in the Division of School Business at 919-807-3734 or angela.harrison@dpi.nc.gov .
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Personnel Development
Consultant and Math Regional Support for Northeast and Southeast
Please see the attached announcement
of Carol Moffitt as the Personnel Development Consultant and Math Support for
the Northeast and Southeast.
Carol may be contacted at 919
807-3997 or carol.moffitt@dpi.nc.gov.
Attachment: New+Employee-Announcement-Carol+Moffitt.pdf
Charter School Leaders Collaborative (CLC)
NCDPI is now accepting applications for the first
annual Curriculum Leaders Collaborative Charter School cohort. The purpose of
this optional 4-day Curriculum Leaders Collaborative will be to provide charter
school administrators who are responsible for the implementation of content
standards with a process for discussing how implementation science
(specifically the four tenets of professional development, technical
assistance/coaching, communication/visibility and research/evaluation) can
support quality implementation that can be sustained and monitored for
fidelity.
NCDPI is requesting that interested charter schools develop
a representative team of 2-3 administrators that can commit to attending all 4
days for the cohort and be led by the Principal, Assistant Principal, and any
other administrator who is responsible for implementing new content standards.
Each day of training will run from 8:30am - 4pm with 90 minutes for lunch,
which will be “on your own.”
The only cost to charter schools will be travel as there is
no additional cost for participation in the collaborative. Participants will
receive planning documents, professional reading material, CEUs, and
certificates of completion at the conclusion of the Collaborative. We hope you
will consider this opportunity to connect with colleagues across the state as
we deepen capacity for effective standards implementation. Please submit final
applications by close of business on Friday, January 20th, 2017.
These sessions will be held on:
·
March
31, 2017
·
April
28, 2017
·
May
12, 2017
·
June
23, 2017
Applications can be submitted here and may take
approximately 15 minutes to complete. Please submit one application per school.
A partnership agreement will be sent to all applicants following submission and
must be signed and returned to officially be invited to participate in this
cohort.
Location(s) will be announced once the cohort is finalized
in early February. If you have any questions in the meantime, please email
Hunter Huffman, Special Projects Manager, at: hunter.huffman@dpi.nc.gov.
Office of Civil Rights (OCR Data Collection
Note:
Those LEAs and charter schools not open in 2015-16 are not
required to participate in this collection.
A big ‘Thank you!’ goes to the staff in the state who
are helping to support their peers on this collection using the Grads360 CRDC
NC Workgroup. The collaboration is inspiring! For those of you
working on the collection who may not be aware of or have access to the group,
the OCR NC workgroup offers a chance to review previously conducted webinars,
access Federal and NC specific documents (all of which are provided on the NC
DPI OCR website) and create discussions that reach all members of the
workgroup. The URL is https://crdc.grads360.org/#communities/crdc-north-carolina-workgroup.
Please contact Molly Hash at molly.hash@aemcorp.com
to request access.
Fixes Pending the February 1 PowerSchool CRDC Preview
Report Submission End Date:
It is the goal of the NC DPI to complete fixes prior to the
current PowerSchool CRDC Preview Report Submission End Date of February 1,
2017. Please continue to review your data and report any issues ASAP.
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AP Math and AP Sciences are also counted in the
category of AP Other
-
Algebra I and Geometry classes are counted in MS
and HS math class count categories for
schools with grade levels 6-12
-
AIG students with any records with a withdraw
date after 10/1/2015 are not counted
-
CRDC PowerSchool Preview Report Part 2 is
counting the subgroup LEP incorrectly
-
CRDC PowerSchool Preview Report Part 1 is
indicating ‘Yes’ to Preschool when CRDC School
Screen indicates ‘No.’
Deployed Fixes:
The NC DPI made updates to the CRDC PowerSchool Preview
Reports and screens during the winter break. The following updates were
made in a special December 27th release. Please remember that
the reports must be re-run to capture the changes:
-
Students that passed Algebra I with a percent
value greater than or equal to 59.5 are now
counted in CRDC Part 2
-
Students that passed Algebra I with a P in the
grade are now counted in CRDC Part 2
-
Students that passed Algebra I at the middle
school level are accurately reported either as grade
7 or grade 8
-
On the CRDC LEA page, the query for the number
of students that are less than two or between
the ages of 3 and 5, no longer
includes students from the DPI FTE school or the graduate school
-
The CRDC Part 1 collection is updated to use the
School_Type_Eddie field for identifying
alternative schools
-
The CRDC Part 1 collection is updated to
accurately report Algebra I and Geometry classes
taught at the middle school
only on the questions for the middle school. They are no longer
counted on the
high school question for schools with traditional middle school grade levels
CRDC External Data Not in PowerSchool
The external data file is currently in progress. The
NC DPI is currently working to complete the Certified Teacher data prior to
publishing. As a reminder, external data includes Expenditure, FTE and
Certified Teacher data. Data files and supporting documentation will be located
at the following URL: http://www.ncpublicschools.org/data/management/ocr/data-files/
Teacher Absentee data must be collected and updated in the
Federal submission Portal by the LEAs after the NC DPI data uploads.
Federal Submission Portal Scheduled to Open February 7,
2017
The Federal Submission Portal is scheduled to open February
7, 2017. Please join the NC DPI via Go To Webinar for updates and
schedule discussions on the following dates:
January 12, 19, and 26, 2017
Session times are from 1pm - 3pm. These two hour
sessions will provide reminders and status updates on the progress of the
PowerSchool CRDC Preview reports as well as discuss the NC DPI schedule for
upload to the Federal Submission Portal. Users will also have the
opportunity to ask about PowerSchool functional processes. Note:
The project timelines are subject to change.
The first portion of the webinar will focus on the project,
the second segment will be dependent on attendee questions.
Please review the November 4 Webinar recording located on
the Grads360 CRDC NC Workgroup for a full demonstration of PowerSchool
functionality.
All questions are welcome and any staff participating in the
CRDC collection are invited. You only need to register once to receive
reminders for subsequent events.
Additional Webinars may be scheduled based on need.
Registration Link: https://attendee.gotowebinar.com/register/6736379369308886786
OCR/CRDC Labs – Get Real-Time Assistance
The third CRDC Lab is taking
place, Jan. 13. These labs are not webinars. They are designed to
give district level staff working on the Office of Civil Rights Data
Collection assistance with PowerSchool set-up in real-time, and an
understanding on how to review the PowerSchool CRDC Preview reports.
These are not formal events.
Two staff members from an LEA or Charter may attend. The lab will
be open from 9 a.m. to 5 p.m. So come join us at a time that works best
for you. Please note, the room may be closed from noon to1 p.m.
Labs will be located in the 5th
floor Computer Training Room (Rm 564) at the NC DPI Building located at 301 N.
Wilmington Street, Raleigh, NC 27601-2825. (Google map’s link for
location: https://www.google.com/#q=301+n.+wilmington+street )
The final lab is scheduled for
the following date. This is the last opportunity to get assistance before
your data is extracted from PowerSchool:
January 20, 2017
Register for a date in the lab
using the following link: https://attendee.gotowebinar.com/rt/8336383191098240770
OCR/CRDC at Home Base Symposium – Get Real-Time
Assistance
The NC DPI will offer support for the CRDC at the 2017 Home
Base Symposium. The SEA OCR Coordinator will attend the Symposium
February 23, 2017. Walk-in assistance will be available from 1
pm-5pm. This will not be a presentation. Room location is pending.
Other News
Burroughs
Wellcome Fund Accepting Applications for Student Science Enrichment Program
The
Burroughs Wellcome Fund has opened its application for the 2017 Student Science
Enrichment Program (SSEP) grant awards. SSEP supports diverse programs with a
common goal: to enable primary and secondary students to participate in
creative, hands-on scientific activities for K-12 students and pursue
inquiry-based exploration in BWF's home state of North Carolina. These awards
provide up to $60,000 per year for three years. The application deadline is
April 18, 2017.
For more information or to
access the application, visit http://www.bwfund.org/grant-programs/science-education/student-science-enrichment-program.
Applications
Open for 2017-18 NC Teacher Voice Network
Applications
are open for the North Carolina Teacher Voice Network. Hope
Street Group NC Teacher Voice Network Leaders collaborate with state and
national decision-makers, as well as their colleagues, to develop practical
policy solutions to challenges in education. Network Leaders remain in their
classrooms full-time and work with Hope Street Group for 10-15 hours each month
and receive a $3,000 stipend for the 12-month fellowship.
The application will be
open January 16 through February 10 at apply.hopestreetgroup.org. Email
questions to Fellowship@hopestreetgroup.org
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