Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  – October 21, 2016

Upcoming Events


November 2 - 3,  2016


State Board of Education Meeting

November 15 - 16, 2016


Charter Schools Advisory Board Meeting

Action Items Due 

October 21, 2016


 OCS Customer Service Survey


Action Items Due Next Week


October 25, 2016

Annual Report Survey Response Form

October 26, 2016
Office of Charter Schools Planning Year Session #2

October 27, 2016

PowerSchool Retention/Promotion Report Due

Future Action Items


November 1, 2016


Kindergarten & 7th Grade Immunization Report Due


Health Assessment Compliance Report 

US Department of Education SharePoint Data Collection Due


November 1 - 15, 2016

(CSADM)  Phase 0 data collection, Material Increase in ADM or Grade Expansion

November 15, 2016


NC Governor's School Nominations Due


November 18, 2016


Language Instructional Education Plan (LIEP) Due - 16 17 LIEP Template


SS200 Online Report Due

January 27, 2017

Community School of Davidson Fresh Take Conference

NCDPI Office of Charter Schools (OCS) Updates


A Message from the Desk of Mr. Dave Machado, Director, NCDPI Office of Charter Schools


Many charter schools in the eastern part of the state are just now reopening and determining their school's damage. I appreciate all the school leaders that contacted our office to offer assistance and support. If any of your charter schools are in need of supplies, furniture, or even labor to clean up from Hurricane Matthew, please contact Dr. Deanna Townsend-Smith at and we will communicate your needs to the charter school community.  

We will not be rescheduling our Leadership Conference, but we do plan to participate in other NCDPI professional development offerings which will be communicated through our weekly Newsletter and look forward to seeing you in attendance. Regarding the OCS Newsletter, please read it closely each week and forward it to your leadership team and board members. This is the primary way we communicate all the information from OCS and other divisions within NCDPI. 


Finally, in our effort to better serve our schools, we are asking you to complete the survey included in today’s newsletter (See above action items). Your response will help us see where we are meeting your needs and outline areas where we need to improve.


Do you know these facts about NC Charter Schools?


  • 59.7%....the number of charter schools at or above 60% with students scoring levels 3 or above on EOG and EOC assessments

  • 76.9%...percentage of charter schools meeting or exceeding all financial and operational goals

  • 11 schools scheduled to open in 2017/2018

  • 38 application proposals seeking to open in 2018-2019


Keep striving for excellence!!

Reporting Deadlines

US Department of Education Reporting Deadline



The US Department of Education initiated a data collection for all public charter schools for  2016-17 which the Office of Charter Schools (OCS) is tasked with conducting. OCS will collect the requested data using the SharePoint database. Please go to: to submit your information. Your login credentials are the same username and password used for the 2016 Charter School Performance Framework. For your reference, step-by-step instructions are attached. All charter schools are required to submit the information into the collection system on November 1, 2016 by 5:00 pm.

The information each school will enter includes:

  • Indication of your school’s partnership with an EMO or CMO
  • The name of the EMO/CMO
  •  The EIN number for the EMO/CMO
  • The mailing address of the EMO/CMO
  • The physical address of the EMO/CMO

For technical assistance regarding your username and password, please contact Marianne Latham at or (919)807-3256. Please contact Cande Honeycutt at or (919)807-3493 with any other questions or concerns regarding this reporting requirement.


Attachment:     NCDPI Charter School Reporting for US Dept of Education Submission Instructions

Low-Performing and Continually Low-Performing Charter Schools Required to Submit Strategic Plans using NCStar


Per G.S. 115C-218.94 (HB 242), charter schools are classified as Low-Performing and Continually Low-Performing. All low-performing and continually low-performing schools must develop an improvement plan to specifically address the goals and strategies the school will use to improve its School Performance Grade and Growth. 

These final plans (submitted through NCStar) are shared with the public, including parents, guardians, and staff and are made available through the school’s website and the NC Department of Public Instruction (NCDPI) website. The NCDPI District and School Transformation Division will contact you on the specific requirements of your school improvement plan submission in a separate communication. 

To get access to NCStar you must attend training. Information for the NCStar training can be found at If you or a designee has not attended NCStar training, you must register for the training on this site. Attached below is the NCStar draft agenda. 


Please contact Alessandro Montanari at with questions or concerns.


Attachment:      NCStar Draft Agenda.

NC Department of Public Instruction (NCDPI) Updates


English Learner (EL)/ESL Steps to Success



Ivanna Mann Thrower Anderson works with all NC Charter Schools in regards to English Learners (ELs). This includes English as a Second Language (ESL) services, Title III funding, professional development (PD) and much more.  



In order to better serve you and help you remain in compliance, we need to know your plan for serving the ELs in your charter.  Please take a few moments to review the supports offered by clicking the below hyperlinks. If you have even one EL, begin developing a Language Instructional Education Plan (LIEP). Plans are due Friday, November 18, 2016. 


  •  The ESL wiki Charter page – A one stop shopping site for all things EL! 11 Steps to success. Contact information. Important dates. 


  • English Learner Coordinator listserv - Click the hyperlink, then click the "Sign Up for Updates" Icon on the left side of the screen. Enter your email and look for “English Learner Coordinators” under "Newsletters." 


  • FREE Professional Development – Register today and join us for topics that will help you serve your ELs. Fall offerings include: Demystifying Writing, SIOP, LinguaFolio, ExC-ELL, WIDA, Technology for ELs and more.


  • Additional PD Support – If you need EL related PD specifically for your charter, consider using the EL Support Team, a cadre of trainers and coaches who can come to you!


Please contact Ms. Ivanna Mann Thrower Anderson @ with questions or concerns. 


Children's Books from Wyoming Library Available for Interested School(s)




NCDPI Communications received an offer of about two dozen children’s books from a librarian in Wyoming. The books are available on a first-come-first-serve basis. Any charter school interested should contact Todd SIlberman at or 919-807-3458.




Enrollment and Grade Expansion Requests using the Charter Schools ADM Projection System



 The Charter Schools ADM Projection System (CSADM) will collect data for Phase 0, Material Increase in ADM or Grade Expansion for FY 2017-18 beginning November 1, 2016 and ending November 15, 2016.


The CSADM, Phase 0 data collection, is a key component for meeting the requirements of the

NC General Statute 115C-218.5(e-f), a school must request approval from the State Board of Education if the school is planning to grow student membership more than 20%, unless this growth is approved in the planned growth in their charter.  A school must also request approval from the State Board if the school is planning to add more than one grade than is approved in their charter.


Advance preparations to access the CSADM system on November 1, 2016 should begin now.

The Charter School administrator or Charter School Board Chair will need an active North Carolina Identity Management identification (NCID) login. If you do not have an active NCID, you must contact your Charter Schools’ NCID administrator to set up an account for you.  A directory of charter school NCID administrators is available at . DPI cannot assign an NCID or reset NCID passwords.


If you have any questions about your school’s eligibility for grade expansion or enrollment increase, please contact the Office of Charter Schools, 919.807.3491.


If you have questions about navigating the Charter School ADM Projection System, please contact Angela Harrison, School Business Division,, 919-807-3734.


Financial and Business Services Newsletter

Summer Reading Camp (PRC 016) Update



The carryover funds for the Summer Reading Camp allotment will revert based on expenditures posted by October 31, 2016.  Remember the carryover funds were provided to liquidate expenditures from the 2016 Summer Camps. 


If you have any questions, please contact School Allotments at 919-807-3739.

State Board of Education Schedules Oct. 24 Conference Call

The North Carolina State Board of Education will meet via conference call on Monday, Oct. 24, at 4 p.m. The conference call will be hosted from the 7th Floor Board Room, Education Building, 301 N. Wilmington St., Raleigh.


The meeting’s opening will be audio streamed as the chairman calls the meeting to order then asks for a roll call. A motion will then be made to go to closed session to address a personnel matter. The audio stream will end at that time. The Board will return to open session and then immediately adjourn.

Financial and Business Services Newsletter

Allotment Revision #015 Notification



The School Allotment Section completed Allotment Revision#015 on 10/20/2016. In this Revision has allocation adjustments for PRC#026, PRC#029, PRC#036, PRC#042, PRC#043, PRC#049, PRC#051, PRC#053, PRC#058, PRC#063, PRC#069, PRC#073, PRC#101, PRC#110.


You can view the revision amounts for each PRC by:


Step 1: login to the School Allotment System with your NCID and Password.


Step 2: Select 'General_Reports' tab


Step 3: For State PRCs, in the 'Site Map' page, under State Allotment, select the '10 Revision Amount for One Year and PRC - Dollar' to view revision amounts by LEA# and Revision#.


Or Step 3: For Federal PRCs, in the 'Site Map' page, under Federal Allotment, select the '10 Revision Amount for One Year and PRC' to view revision amounts by LEA# and Revision#.


Step 4: You can view the purpose of each revision by 'Click the + sign for Revision Note' below the select year box.


Step 5: You can export the report to Excel file by clicking the link 'Export to CSV' above the rows count in the report.


If this is your first time logging into the School Allotment System, it will prompt you to subscribe. Please follow the steps to subscribe.

North Carolina Governor’s School Board of Governors Meets Oct. 26

The North Carolina Governor’s School Board of Governors will hold its regular business meeting on Wednesday, Oct. 26, from 10 a.m. – 4 p.m., in Room 144, Martin Hall, Meredith College, Raleigh.

Agenda items include 2016 Session reports from site directors, Alumni Association and Foundation reports, budget issues and 2017 nomination preparations.


Multi-Tiered System of Support

Self-Assessment of MTSS Implementation

In August 2016, the Exceptional Children Division sent a memo regarding Intent to Implement and the Policy change for Specific Learning Disabilities. For those charters considering implementation of the policy prior to the July 2020 date, the memo suggested use of the Self-Assessment of Implementation(SAM) as an implementation fidelity measure.

Charters in MTSS Cohorts 1 and 2 have already been introduced to this tool which provides ratings for schools across all six critical components of MTSS installation. In the spring, MTSS Coordinators in these cohorts were provided training in facilitation of this tool. As Charters in Cohorts 3 and 4 are beginning engagement in the online course, they will become more familiar with these six critical components, as well as use of the SAM. Deeper understanding of where your school falls within the critical components will allow for identification and prioritization of implementation steps. For information on charters participating in the MTSS Cohorts and additional information on the SAM, please see our wiki.


If you have any questions, please contact Amy Jablonski at

NC Committee of Practitioners Meets Nov. 3

The North Carolina Committee of Practitioners (COP) will meet Thursday, Nov. 3, from 1:30-3:30 p.m., in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.



The draft agenda includes a review of the rough draft of the Every Student Succeeds Act (ESSA) State Plan, updates on the progress of the timeline, and additional updates regarding programs authorized under ESSA.



COP members serve as advisors to the State Board of Education on rules or regulations related to ESSA, which reauthorizes the Elementary and Secondary Education Act of 1965 (ESEA).

The meeting will be audio streamed for those who cannot attend. 


Retention/Promotion Reporting

The Retention/Promotion (RP) report's deadline is October 27, 2016. If you have not run the report in PowerSchool during the collection time-frame of 9/23/2016 - 10/27/2016 please run the report and verify the accuracy of the data.


If your LEA is responsible for running and reporting the RP data for a closed school, please verify that the closed school's data is ready for reporting needs also.


For schools with difficulties due to hurricane Matthew or other RP questions, please contact Sandra Johnson at

Don't Miss This

NCDPI Newsletters


October Professional Development Opportunities


Superintendents' Weekly Message

Other News

Community School of Davidson Fresh Take Conference


The annual education conference Fresh Take: Strategies for Student Success will be held on January 27, 2017 in Davidson, NC.  This year's conference will have many insightful and applicable workshops from which to choose and will welcome Barbara Coloroso as the keynote speaker.  


Early bird registration is now open and saves attendees $10 off the $75 registration price.  Schools and businesses bringing multiple attendees save even more with the 5 attendees for $300.  Registration includes the keynote, seven workshops (50 to choose from), breakfast, lunch, snack, conference t-shirt, and CPU certificate.


More information can be found on the Community School of Davidson website

NC Homeless Education Program (NCHEP) Updates


Northeast Regional Compliance Forum – Rescheduled Date and Location

The rescheduled date and location of the Northeast Regional Compliance Forum is listed below. 

Date: November 15, 2016 

Location: Beaufort County Schools - Map Link

                  321 Smaw Road
                  Washington, NC 
                  (252) 946-6593



If your LEA or charter is located within the Northeast Region, or if you have not been able to attend any of the compliance forums held so far this year, you should register for this event at the following URL:  

PLEASE NOTE: All prior registrations have been discarded.  Anyone wishing to attend needs to register at the link provided above.

Data Collection:  Opening Date Announced

The data collection pages in PowerSchool will open on November 11, 2016. 

Please visit the NCHEP Data Collection web page for resources related to collecting homeless data. Updated training resources will be forthcoming later in November. 

Contact Patricia Lentz (336-574-8724) regarding questions not addressed on the Data Collection web page.

Professional Development Opportunities 

NAEHCY Conference

The NAEHCY Conference will be held in Orlando, Florida October 30 – November 1, with a pre-conference on October 29.  The registration rate includes conference materials, CEUs, membership in NAEHCY, training, and networking opportunities. 

The pre-conference workshops delve into topics on special populations and relevant issues. This conference will equip you with the knowledge, skills and inspiration to remove barriers and ensure students experiencing homelessness are successful academically, personally, and socially. Help shape the future and promote access to education for all students by joining NCHEP in Orlando.  Visit for more information or to register.



NCHE Webinars:

Paving the Way to College for Students Experiencing Homelessness
Wednesday, November 9, 2016 | 2:00 PM - 3:15 PM EST (please adjust for your time zone)

Description: In this interactive webinar, presenters will review important information about supports available to homeless youth as they seek to attend college. Attendees can hope to gain a better understanding of:

  • Fee waiver options for college entrance exam and college application fees
  • The FAFSA (Free Application for Federal Student Aid) process for both accompanied and unaccompanied homeless youth, including the U.S. Department of Education's new early FAFSA submission timeframe and "prior-prior year tax information" practice
  • College Cost Reduction and Access Act provisions pertaining to unaccompanied homeless youth and the FAFSA
  • Options for seeking financial assistance beyond federal financial aid
  • Options for undocumented youth wishing to attend college


Determining McKinney-Vento Eligibility: Changes under ESSA
Thursday, November 10, 2016 | 2:00 PM - 3:00 PM ET (please adjust for your time zone)



Description: In this interactive webinar, presenters will review changes to the McKinney-Vento definition of homeless children and youth, as amended by the Every Student Succeeds Act (ESSA). Presenters will cover:

  • ESSA basics, including key implementation dates
  • The amended McKinney-Vento definition of homeless, including the removal of "awaiting foster care placement" and new guidance on substandard housing
  • New ESSA provisions on McKinney-Vento dispute resolution, including disputes related to eligibility


McKinney-Vento School Selection Rights: Changes Under ESSA
Monday, November 21, 2016 | 2:00 PM - 3:00 PM ET (please adjust for your time zone)






Description: In this interactive webinar, presenters will review important changes related to school selection for homeless children and youth under the McKinney-Vento Act, as amended by the Every Student Succeeds Act (ESSA). Presenters will review: 

  • ESSA basics, including key implementation dates
  • Changes to the definition of "school of origin"
  • Changes related to determining the best interest of the child or youth in terms of school selection
  • Changes related to the provision of transportation to currently homeless students and formerly homeless students who have become permanently housed
  • Changes to the McKinney-Vento dispute resolution process, including disputes about school enrollment and selection