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Happy Friday, HRD! Are you joining our Keep Calm and Learn on Challenge this month? We are watching a series of videos about mental health and how we can build coping strategies for ourselves and better support others when things get a bit tough. You can join us over in the challenge channel linked above; it takes less than 5 minutes a day. See you there!
Microsoft 365 Accessibility Training: All Microsoft products have built-in accessibility features that can make it easier for staff with disabilities to more easily use their computers and participate in our work. This week, MNIT shared a list of trainings that they did about how we can make meetings more inclusive by taking advantage of features designed for our blind and low vision, deaf and hard of hearing, and neurodiverse colleagues.
Critical Race Theory panel with the EJBC: The Equity and Justice Black Caucus will host a panel discussion on critical race theory (CRT) on Wednesday, August 17 from 11 a.m. to 12:30 p.m. CRT is the basis for the modern understanding of racism as a structural issue, but has become an important topic of discussion recently due to concerns about whether and how it should be taught in schools. This panel will include discussions from people with a variety of perspectives, and is informational rather than political. If you would like to participate in this meeting, you can add the EJBC Conversations about Race, Ethnicity, Culture, and More to your calendar.
Last week we mistakenly posted that the MDH Center for Workforce Development sessions about SharePoint and Teams are open to everyone, but we’ve since been corrected that they are only for new staff. Sorry about that!
However – we have several other options if you’re looking to brush up your skills in SharePoint, Teams, or other Microsoft365 applications. Use whichever one best fits your needs and learning style.
MDH Connect
The MDH Connect SharePoint page has helpful articles to get you started with the basics of SharePoint and Teams, as well as bite-size APP tips to help you quickly learn about features you may not have used before. The APP team also hosts weekly Café Connect sessions, where each session includes a presentation in a question-and-answer session about a specific topic. Upcoming topics include Excel Quick Tips, PowerPoint Live, Whiteboard, and Excel Data Summaries.
MNIT Learning Pathways
MNIT offers live trainings to help you take advantage of all of the software that we have access to, as well as office hours sessions with Microsoft staff for you to ask questions. All of the trainings are recorded and posted on the MNIT Learning Pathways site, in case you can’t make the session. If you are more comfortable working from written instructions, there are also articles covering the basics of using each application. All of the Learning Pathways information is also easily accessible from the Learn tab within Teams.
LinkedIn Learning
We are using LinkedIn Learning to learn more about mental health with our Keep Calm and Learn on Challenge, but LinkedIn Learning also has a ton of software-specific video training available. You can search for specific topics that you’re interested in, but if you aren’t sure where to start, check out the M365 collection, which includes courses about OneNote, Outlook, Excel, Word, and more.
This week, we have the following positions available, and more are coming soon. Please share them with anyone that you think would help make HRD a better place to work!
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Health Care Program Investigator (State Operations), Job ID: 58060: This position will accept and investigate complaints against health care practitioners regulated by the Health Occupations Program. This position will evaluate evidence collected and recommended whether disciplinary action should be taken, negotiate settlements and enforce discipline to ensure practitioners comply with the statutory requirements enacted to safeguard public health and safety. Closes August 22, 2022.
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Nursing Evaluator (State Operations), Job ID: 57470: These positions provide regulatory surveillance to licensed assisted living and home care providers using nursing and health related knowledge in an effort to assure quality care and services through compliance with State regulations laws and rules which directly relate to the provision of assisted living and home care services. Closes September 30, 2022.
These positions are open to internal and external candidates. If you would like to apply, please follow the steps below:
- Sign into Employee Self Service
- On My Homepage, click on Careers and enter the Job Opening ID in the Search Jobs box and click >> (Search).
- Click on the Job Title to view the job posting.
- Click Apply for This Job in the top right-hand corner.
Over the next few weeks, Collaborative Safety steering team members will begin inviting providers with closed Tuberculous and Individual Abuse Prevent Plan correction orders to collaborate, review and map these issues with the goal of learning and improving these systems.
“It is an exciting opportunity to collaborate with providers and stakeholders outside of the regulatory process to review important issues in our long-term care system,” Health Regulation Division Director Maria King said. “Our goal is to collaborate with providers to learn and improve our systems. Tuberculous testing and Individual Abuse Prevent Plans are the first two areas that the providers and stakeholders will collaboratively review, map and study.”
Over the years, Tuberculous Testing and Individual Abuse Prevent Plans correction orders have been cited regularly. It is an opportunity review these issues with providers and stakeholders in a collaborative listening environment.
Collaborative Safety Reviews bring providers and stakeholders together to review closed cases with the goal of improving our systems. The review process seeks to understand the influences surrounding decisions that lead to correction orders. Only correction orders that are completed will be reviewed. This review process is structured to learn about a system in a collaborative listening environment.
During the Collaborative Safety Review, team members work with a provider to meet with staff to discuss and understand the influences that lead to decisions. Individual debriefings help us better understand the factors, which impact the staff and the practice of case management. It also helps inform how MDH supports and can better support the work staff do every day.
In July, over 150 people attended a Collaborative Safety orientation. Over 300 people have expressed interest in learning or participating in collaborative safety.
This week we’re featuring Rosa Mendoza, one of our Admin Specialists.
Name / Pronouns / Position: Rosa Rico Mendoza (she/her) / Office & Administrative Specialist Intermediate
Location: Metro (Teleworking from Luck, Wisconsin)
Tell us about your background. How long have you been in HRD? How did you get here?: I was raised in Minneapolis, MN but I was born in San Luis Potosi, Mexico and immigrated to Minnesota when I was one-year old. I have been with HRD as an Administrative Specialist since June 2021. Previously, I have worked as a mental health advocate at a customized living and assisted with office work for my family business. I attended Augsburg University for 3 years in hopes of pursing a social work degree, but I decided the best path for me was to create my own individualized degree at Metropolitan State University. This degree has given me opportunity to incorporate my social work and business knowledge. I like to serve the community that I am a part of, and I feel this educational path and my career path with HRD has allowed me to do this.
What's your role within HRD? What do you work on?: My role as an Office & Administrative Specialist is to support programs with technical and administrative assistance which includes, processing applications and incoming documentation for Licensing teams, monitoring program email inboxes, assisting on Hearing Instrument Dispensary exam day, and other support that I may be of help with.
Describe a current project you're excited about, or an accomplishment you are proud of: An accomplishment I am proud of is building great working relationships with my co-workers. This has helped us in creating smoother processes when it came to areas that we assisted and were unfamiliar with.
What do you like to do when you aren't working?: When I am not working, I enjoy going on runs with my sisters, tend to our garden, mow the lawn, and play soccer. I like staying active and soaking in as much sun as I can! 😊
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Last week, we started exploring some of the features that OneNote has to help make taking meeting notes easier, we specifically covered the Meeting Details button. The Meeting Details button accesses your Outlook calendar to help pull in the meeting date, time, attendees, and information that may be in the meeting invite, so you can start taking notes without a lot of setup. This LinkedIn Learning video (Adding Outlook meeting details to a notebook) walks you through what that looks like.
Once you have taken the notes, you may want to share them with someone about whether that’s the meeting attendees or someone who couldn’t make the meeting but needs to be kept in the loop. That’s where the Email Page button comes in. The Email Page button (outlined in green) is in the Home tab, just to the left of the Meeting Details button.
 When you click the Email Page button (or press Ctrl+E), OneNote opens a new Outlook message for you with the text of that page embedded in the message. Then you can just type the name of the person that you are sending the notes to, click Send, and away it goes.
However, when you combine the Meeting Details page with the Email Page button, OneNote does an extra trick – it automatically fills in the names of the meeting attendees in the To field of the message (outlined in red) Pretty neat, right?
One thing to keep in mind is that OneNote will only embed the text of the page that is written before you click the Email Page button. So, if you make changes to the notes after you click the button, those will be reflected in the email message. However, if you are using a OneNote notebook that lives in the cloud (either in SharePoint, Teams, or OneDrive), there will be a link to the most updated version of the notes at the top of the message (circled in blue) so people can always access the most up-to-date version of the page.
OneNote gives you a few other ways of sharing pages with people which you can check out in this video from the OneNote Tips and Tricks course on LinkedIn Learning: Email a page from OneNote with one click.
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