WAP Wire | June 2018

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June 2018


Please see details below for important dates & deadlines:

  • Policy Manual Changes Webinar: June 29
  • PY18 Policy Training: July 19 – Register today
  • PY17 Budget Revisions: due June 22
  • EAPWX A2108 June Expenditure Projections: due June 22
  • EAPWX A2108 Carryover Justifications: due June 22
  • Financial Closeout: due July 31
  • PY18 Budgets due in FASCPro: July 13

PY18 Policy Changes

Policy Manual Changes: Commerce will be sending out a prerecorded webinar by June 29 which will cover the red-line version of the PY18 MN WAP Policy Manual. This webinar will also cover the activity timeline and logistical changes necessary to support the switch to the FACSPro Budget module for PY18.

PY18 Annual Policy Training: The PY18 policy training is scheduled for July 19, 2018 from 8:30 a.m. to 5:00 p.m. at Fond du Lac Tribal and Community College in Cloquet, Minn. The morning will be an overview of policy updates and the afternoon will explore the development of the WXPro module of FACSPro software. This training is primarily designed for coordinators and technical staff.

Registration is open now.

FACSPro Updates

Budget Module Rollout

Reminder that all PY18 budget plans, Notice of Funds Available (NFA), cash requests, and Financial Status Reports (FSR) will be done in the FACSPro software. If you have any questions about system setup and operations, please contact Commerce at weatherization.commerce@state.mn.us.

Program Year 2017 Funding Notes

Budget Revisions

Per policy 6.8.1, Service Providers may request to move funds from the Admin and TTA categories into Program. Budget revisions between these categories require an updated NFA and eHEAT allocation. Any PY17 budget revisions should be submitted no later than Friday, June 22, 2018 to ensure adequate processing time. Budget revisions for the current program year cannot be processed after June 30, 2017.


USDOE funds for PY17 must be expended by June 30, 2018. Any remaining funds will transfer to Commerce at the end of the program year. All Service Providers are encouraged to review current production and obligated funds to ensure that funds are expended and unit goals are met.


Please submit projected June 2018 admin and program via the Weatherization mailbox by June 22, 2018. The initial PY18 NFA will show the balance of A2108 based on the May FSR plus projected expenses for June.

Service Providers may carry over up to 25% of their total EAPWX A2108 allocation into the first quarter of PY18, expiring September 30, 2018. Requests for carryover above 25%, with an associated production plan and justification, received by June 22, 2018 will be reviewed on a case-by-case basis.

PY17 Financial Closeout

Final FSR and cash requests for all PY17 WAP funds, including A2108, must be submitted in eHEAT by Tuesday, July 31, 2018. Refer to policy 6.6 for additional closeout instructions. Please note that instead of a June FSR only a final FSR is required to be submitted in eHEAT.

Program Year 2018 Funding Notes

While the USDOE State Plan is still under review by the U.S. Department of Energy, allocation amounts are available:

  • USDOE: The total allocation for USDOE was $10,764,207, a 10% increase from last year.
  • EAPWX A2109: The EAPWX transfer will total $8,187,835, a 40% decrease from last year.
  • Propane: Propane funding this year is $434,250, up 24% from PY17.

Service Providers should expect to see PY18 NFA #1 released by the end of June. Service Providers should have budget details entered into FACSPro and submitted to Commerce by July 13, 2018.

PY17 Minnesota WAP Energy Conference--Thank You!

Thank you to the Minnesota Energy Conference Committee, presenters, and attendees for making this year’s conference a great success.

New Staff

Commerce welcomed three new staff members during the month of May.

Kellye Rose joined Commerce as an Administrative Monitor on May 15. Kellye has been working on energy projects for over a decade as a Renewable Energy and Sustainable Agriculture grant writer. Prior to that she worked for Northwest Airlines in the Revenue Management department.

Peter Jens and Rick Halvorson joined Commerce as Field Monitors on May 31. Both are experienced Energy Auditors and Quality Control Inspectors. Peter joins Commerce after 11 years with Sustainable Resources Center; Rick has over 20 years of weatherization experience, most recently with Community Action Partnership of Ramsey and Washington Counties.

The Weatherization team is also excited to have Dean Doneen join us as a summer student intern.  Dean is a third-year University of Minnesota student studying civil engineering/pre-law. He will be assisting WAP staff with information management and record retention.

Welcome Kellye, Peter, Rick, and Dean!

Shout Out to MVAC!

“As a caretaker for my elderly disabled mother (now 82 years young), I just wanted to give a written shout of ‘thank you’ and mention what a tremendous job the Minnesota Valley Action Council did in Mankato in meeting our needs for the Weatherization Program! The planning, service and cleanup—excellent! Already we have seen an improvement in airflow and use of heat. We could not be happier and this program went way beyond our expectations!”

                                                                                             --MVAC Weatherization Client, June 2018