Now that the school year has ended, many reporting tasks are shifting toward summer activities, including retirements or preparation for new employees.
An updated End of School Year Checklist (R1018C) is now available on the Employer Information site to use as a reminder of these tasks.
On June 11, ORS sent invitations to complete our survey. Your feedback helps us improve our processes and strengthen our relationship with you. If you have already completed the survey, thank you for taking the time to share your thoughts. If you have not responded yet, there is still time. The survey closes at 6 p.m. June 24 and takes about 10 minutes to complete. Please note that each person may submit only one response.
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New employees should be reported on time with DTL1, DTL2, and DTL4 records. This will allow them to make their New Hire Retirement plan election in miAccount and to minimize issues with their accounts. Failure to include all three types of records on the first report will result in no records posting for the individual and not receiving election materials.
The DTL1 record reports demographic information to ORS. This creates their account at ORS and at Voya. It also starts their 75-day election period.
The DTL2 record reports wages, contributions, and service to their ORS account.
The DTL4 record reports wages and contributions to the State of Michigan 401(k) and 457 Plans.
If reports are delayed When the DTL1 record is not reported on time during an employee’s first pay period, the employee receives election materials later than expected. This delay affects the employee’s ability to make their plan election.
This can also happen if the DTL1 record suspends and is not immediately corrected. Any associated DTL2 records reported will also be suspended until the employee makes their election. When records suspend, the employee does not receive the materials they need to make a retirement plan election.
Delayed reporting of a DTL1, DTL2, or DLT4 record may cause a new employee completing their new hire retirement plan selection to receive an error message. The error message instructs them to contact their employer, as referenced in a November 2023 article.
For more information on reporting new employees, refer to Reporting employees who are new to MPSERS and Completing DTL1 records for new employees in the Reporting Instruction Manual.
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ORS has updated the email address we use to contact you. From now on, our messages will come from ORS@govsubscriptions.michigan.gov.
This change helps us continue sending you information securely and reliably. Messages from this new address are official communications from ORS. Please add it to your safe senders list to ensure you continue receiving important updates without interruption. If you don’t, our emails to you could be sent to a spam folder.
You may only see our full email address when you hover your mouse over our display name (Michigan Office of Retirement Services).
As a reminder, employees with tax-deferred payment (TDP) agreements will receive an interest update in July.
TDP agreements that were initiated on or after Jan. 1, 2004, are subject to 8% compound interest applied annually on July 1 to the unpaid balance. This is included in the terms of the completed TDP Agreement Form (R0392C).
As the employer, it's your responsibility to update the employee’s remaining TDP balance with the TDP interest in your payroll records after July 1 each year. The amount appears in the Total TDP Interest Amount column of the TDP Agreement Details spreadsheet.
 See Updating payments due to TDP annual interest in the Reporting Instruction Manual (RIM) for more information.
Congratulations on another great year. Call Voya with questions on the State of Michigan 401(k) and 457 Plans, register for a live webinar, or book a one-on-one appointment you didn’t have time for during the year. You can also call the Michigan-based education team at 517-284-4422 to reserve time for a benefit fair, professional development day, or on-site education. Enjoy your summer!
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