Beginning in December, new employees experiencing difficulties completing the New Hire Election process in miAccount due to no DTL2 and DTL4 records on file will be instructed to contact their employer instead of ORS.
 ORS continues to receive reports of DTL1 records with no associated DTL2 and DTL4 records. A DTL1 record initiates the New Hire Election process, causing election information to be sent to the new member. When a new employee lacking DTL2 and DTL4 reports attempts to make an election the system will produce an error message because the system lacks necessary information. Since ORS can do nothing to assist the member, an error message will direct them to contact their employer.
Refer to the Reporting Instruction Manual 7.06.02 Reporting employees who are new to MPSERS for more information regarding new members.
This year’s Small Steps campaign will take effect on the first available pay period in March 2024. A March date avoids the holiday processing and makes for a smoother process for your reporting unit. The campaign includes employees in the Pension Plus, Pension Plus 2, and Defined Contribution plans, as well as those with the Personal Healthcare Fund (PHF).
A mailing will go out to applicable employees in mid-December 2023 regarding the campaign, which will include their opt-out code. No additional notices will be sent to employees after this, so please advise your employees to keep the mailer. View the Small Steps Campaign Mailer.
|
Reporting units are required to make DTL4 record adjustments for those employees who default or elect the Defined Contribution plan going back to the first pay period in which they were reported. This ensures that their contribution amounts are credited properly to their Voya account.
See Reporting Instruction Manual section 7.06.04: Adjusting posted DTL4 records for new members for instructions on how to make these adjustments.
As the winter holidays approach, please bear in mind that ORS does not change payroll calendar dates when a pay period falls on a holiday or weekend.
Employees may be paid ahead of the holiday or weekend date, but for your report header, you must use the date reflected on your payroll calendar.
If you pay employees on a day other than your pay period end date, adjust your record end date accordingly, while keeping the same report end date. Be advised that records will flag because they do not match your payroll calendar.
For example: If your pay period end date falls on January 1, 20xx, but you pay your employees on December 30, 20xx, your report header will have a pay period end date of January 1, 20xx, while records within the report will have an end date of December 30, 20xx.
This is especially important for IRS limits associated with DC/PHF contributions on a DTL4 record, and if the record posts incorrectly the employee may receive inaccurate service credit.
Please refer to the RIM section 7.00.01 Payroll calendars and due dates and our list of non-business days.
It’s a good idea for participants in the State of Michigan 401(k) and 457 Plans to regularly review their beneficiary designations. If a beneficiary hasn’t been designated, now is the time to do so. Participants should log in to their Voya account, select their name in the top right-hand corner, and choose Personal Information to access their beneficiary information.
|
|
