Your 2024-25 payroll calendar is now available for review on the Employer Reporting website. The dates on your calendar were created following the schedule used in your fiscal year (FY) 2023-24 payroll calendars. Please review your online payroll calendar dates to ensure they correspond to the pay period begin and end dates that you will use for your retirement detail reports in FY 2024-25.
You can view your calendar by clicking the View Payroll Calendar link. Under Existing Calendars, locate the FY 2024-25 calendar link(s). This will open the Create/Edit Payroll Calendar Details screen. Verify the pay period start and end dates listed under Option 2 – View Payroll Period Dates.
Important: Adjustments to your payroll calendar will result in changes to your pay cycle report and payment due dates.
ORS will not accept calendar changes in the event a pay period end date falls on a holiday or a weekend. Changes in a payroll calendar are allowed only in the instance of changing the frequency of pay (biweekly, semimonthly, or monthly) or in the case of a fiscal year with 27 pay periods.
Only ORS can make changes to your payroll calendar. ORS cannot make retroactive changes, only changes going forward. If your 2024-25 calendar needs to be changed, you must contact ORS no later than May 24, 2024. Please submit any changes by completing the Payroll Calendar Submission and Change Request (R1073C) form located on the Employer Information website under Reporting Resources, Forms.
For more information on payroll calendars, please see RIM section 7.00.01 Payroll calendars and due dates.
When it’s time to make your payment, ensure you’re choosing the correct cash receipt type (DB Contributions & TDP or DC Contributions) on the Make Payment screen.
Choosing the incorrect receipt type results in a payment made to the wrong statement. When that happens, your reporting unit will be charged late fees and interest.
More detailed instructions are available in the RIM section 8.03.02: How to make a payment.
If you’ve made a payment to the incorrect receipt type (DC payments made to DB or vice versa), contact ORS with the information referenced in section 8.03.05: How to correct a cash receipt of the Reporting Instruction Manual (RIM).
In 2020, ORS stopped granting reversal requests for fees and interest assessed due to a cash receipt error.
A new project is underway to clean up outstanding errors. The suspended records to be cleaned up affect over 8,000 members. ORS will reach out to reporting units with suspended records with additional resources.
Until these suspended record errors are fixed and the records are posted, your employees’ miAccounts won't be accurate, and they aren't able to complete accurate pension estimates. Also, employees could miss market gains from missing contributions to their 401(k) or 457 accounts due to unreported or underreported compensation.
We have added a few more explanations of the most common errors for DTL1, DTL2, and DTL4 records to the Reporting Instruction Manual. Here are the three most common outstanding errors:
SSN has record(s) not posted in a prior pay period(s) and cannot be processed until those become posted. This happens when previous records for this member have not posted. Resolve this suspended record by fixing the most outstanding (oldest) record for this member by date order. Once the oldest suspended record’s issue is resolved, the trailing records should post in order; one record per nightly batch processing.
DTL2 record is suspended as no DTL4 record is reported for the same pay period. This happens when the DTL4 record is not submitted for the same pay period. Resolve this suspended record by submitting a DTL4 record for the same pay period. See RIM 7.02.04: Reporting DC wages and contributions on a DTL4 record for more information.
Job Class code cannot be Empty. This happens when the system does not detect a job (employment) class code for the member. Resolve this suspended record by adding the class code in the suspended DTL2 record.
See RIM 13.02.01: Detail 2 records - employment class codes and definitions for more information.
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ORS did a little spring cleaning in the RIM article 4.03: Nonreportable compensation, clarifying a few items and tidying up the language. What reporting units are required to do has not changed. We simply clarified some issues and updated some text.
Part of the clarification focused on references to DTL4 gross earnings. DTL4 records should contain all compensation that is considered part of gross earnings. This means that most types of compensation that are considered nonreportable on DTL2 records should be reported on DTL4 records. Refer to RIM 4.03 Nonreportable Compensation to best determine whether a specific payment is reportable on DTL2 and/or DTL4.
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The legislature has approved multiple avenues of additional funding for educational purposes. Because of this, many schools are asking us about the reportability of different aspects of that funding. Use the list below as a reference guide to the reportability of payments (compensation) funded from these sources. As always, if you have questions about a specific payment contact ORS_Web_Reporting@michigan.gov.
Additional funding for educational purposes found in section 388.1627 of the State School Aid Act of 1979, as amended.
27a – MI Educator Fellowship Program: Nonreportable. Used to offset tuition costs for individuals who are working toward earning their initial teacher certification.
27b – Grow Your Own: Nonreportable. Used to offset expenses related to advancing one education level. Example: aide getting a bachelor’s degree or a teacher getting a master’s degree.
27c – MI Future Educator Student Teacher Stipend Program: Nonreportable. Used for education preparatory institutions to pay student teachers.
27g – Talent Together Coalition: Nonreportable. Used for recruitment, retention, and teacher development.
27h – Mentoring Grants for Teachers, Counselors, and Administrators: Reportable. Used to provide grants to districts for mentor stipends.
27k – Student Loan Repayment Program: Nonreportable. Used for school districts to implement a student loan repayment program.
27l – Educator Compensation Program: Reportable. Designed to increase educator compensation.
Note that payments based on funding from the 27k Student Loan Repayment Program are not considered gross earnings and should not be included on DTL4 records. Payments from all other funding sources listed above are considered gross earnings and should be included on DTL4 records.
The retirement evaluation campaign evaluates retirement readiness based on savings in the State of Michigan Plans and pension data (where applicable). Participants can schedule a one-on-one appointment with Voya to review their retirement readiness.
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