On Feb. 24, the DC Feedback File will display rate changes for this year’s Small Steps campaign. Please ensure that DC contribution rates for any employees listed are updated based on the Effective Report End Date on the View DC Feedback File screen. Depending on your payroll calendar, the Effective Report End Date may be one or two pay periods following Feb. 24.
On Feb. 2, ORS sent most reporting units an email showing a credit that appeared on your Employer Statement starting Feb. 9 (see image below) to be applied to future DC employer contributions.
 The email was sent to the Web Administrator at your reporting unit with instructions to share the information with business officials, payment processors, and any other payroll staff who may need it. If you did not receive this information and need to see it, please contact your Web Administrator.
If your reporting unit has no employees who make DC or Personal Healthcare Fund contributions, you did not receive this email and can ignore this information.
For more information and assistance in calculating your pay cycle payments visit the Employer Contributions Forfeiture Credit resource page.
When your reporting unit no longer has employees to report, whether during summer or any other time of the year, please contact ORS prior to your last report so your payroll calendar can be updated.
If your payroll calendar is not updated to show you are no longer reporting employees, the system expects you to load your report and charges late fees if no report is loaded and accepted by the due date. Late fees continue to accrue if you do not notify ORS.
Please refer to section 8.02.03: Incomplete reports and fees in the Reporting Instruction Manual.
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 ORS conducts Independent Contractor audits to ensure that MPSERS retirees who return to work for active reporting units as independent contractors or through a third party are identified and correctly reported. Not reporting a retiree in a timely and accurate fashion can impact their pension and healthcare benefits and/or result in the reporting unit making more adjustments than necessary.
Reporting units with records not reported or reported incorrectly are asked to make adjustments by March 1.
Unsure how to adjust retiree records? By answering some questions, the Reporting Instruction Manual (RIM) section B.07: Previous versions of the Working after retirement – employer guides provides complete reporting instructions for all retirees working directly or indirectly, either as an independent contractor or by a third party.
When ORS completes an audit and finds errors, we send letters requesting the reporting unit’s adjustments. If the reporting unit or an employee disagree with a finding, they can submit a dispute.
Don’t wait to file a dispute. ORS should receive the dispute by the due date on the letter. Even if the dispute goes to a hearing, make any adjustments immediately. ORS has an obligation to ensure our members’ retirements are calculated accurately and the correct contributions are collected. Waiting to make the adjustment can have a negative impact on a member’s account.
If you have questions, refer to the original letter or contact ORS Contract Review.
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America Saves Week is Feb. 27 to March 3. It’s a great time for participants in the State of Michigan 401(k) and 457 Plans to engage with their account and schedule a one-on-one appointment with Voya or attend a webinar.
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