Vol. 14, No. 2 February 2018
Clerk’s office carries on
Clerk of the Court Michael Jeanes
retires on Monday, February 5. To ensure continuation of services in the
office, Presiding Judge Janet Barton signed a local administrative order naming
the Clerk’s Chief Deputy, Chris Kelly as interim Clerk, pending the governor’s
appointment of a Clerk. Chris Kelly has been the office’s Chief Deputy for 12
years and she will return to those duties exclusively when the governor
appoints a new Clerk from among the candidates who applied. Thank you for your service and best wishes, Michael Jeanes!
eCertification expands in
February
On February 1, the Clerk’s Office
expanded its process of providing electronically certified copies of certain court
documents. Applying an electronic certification to an electronic or paper
document is a change from the traditional format of manually applying a raised
certification seal onto paper.
Features of eCertification include:
- Non-raised Maricopa County Superior Court seal
- Statutory eCertification language
- Date and time the eCertification was completed
- Name of the deputy clerk performing the
eCertification
- A statement of electronic certification
- A unique certified document-file locator number
to identify each eCertified document.
eCertification started as a pilot
program with the Arizona Attorney General’s Office in 2013 and is being expanded
to federal, state, and local agencies and to the general public. The unique
certified document-file locator allows the Clerk’s office to verify the exact
document that was certified – something that is not possible with raised seals.
Marriage license and passport
appointments – plus Saturday hours
The Clerk’s office now accepts online appointments for issuing marriage
licenses and processing passport applications at its regional locations (Customer
Service Center, Southeast Court Complex, Northeast Regional Court, and Northwest
Regional Court). From the Clerk’s website, customers will use a “Book Now”
button that will take them to the Clerk’s AppointmentPlus website to schedule
the customer’s time, location, and services. The “Book Now” button will be on
the Clerk’s marriage license webpage (http://clerkofcourt.maricopa.gov/marlic.asp) and on the Clerk’s passport webpage (http://clerkofcourt.maricopa.gov/passport.asp). Customers are encouraged to read the
webpages before their appointment for links to required forms, items to bring
to the appointment, and other information and to read the entire confirmation
email for important information about their appointment. Customers can only
make appointments at Clerk’s office locations using the “Book Now” buttons. They
cannot schedule a marriage license appointment at a justice court, or a
passport appointment at one of the post offices.
In addition, the Clerk’s
downtown Phoenix location will be open on Saturday, February 10 from 9 a.m.
until 3 p.m. issuing marriage licenses and processing passport applications.
This is the Saturday before the Clerk’s highest volume day for marriage
licenses—Valentine’s Day.
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