The Brief - February 2018

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The Brief

Vol. 14, No. 2                                                                       February 2018

Clerk’s office carries on

Clerk of the Court Michael Jeanes retires on Monday, February 5. To ensure continuation of services in the office, Presiding Judge Janet Barton signed a local administrative order naming the Clerk’s Chief Deputy, Chris Kelly as interim Clerk, pending the governor’s appointment of a Clerk. Chris Kelly has been the office’s Chief Deputy for 12 years and she will return to those duties exclusively when the governor appoints a new Clerk from among the candidates who applied. Thank you for your service and best wishes, Michael Jeanes!


eCertification expands in February

On February 1, the Clerk’s Office expanded its process of providing electronically certified copies of certain court documents. Applying an electronic certification to an electronic or paper document is a change from the traditional format of manually applying a raised certification seal onto paper.

Features of eCertification include:

  • Non-raised Maricopa County Superior Court seal
  • Statutory eCertification language
  • Date and time the eCertification was completed
  • Name of the deputy clerk performing the eCertification
  • A statement of electronic certification
  • A unique certified document-file locator number to identify each eCertified document.

eCertification started as a pilot program with the Arizona Attorney General’s Office in 2013 and is being expanded to federal, state, and local agencies and to the general public. The unique certified document-file locator allows the Clerk’s office to verify the exact document that was certified – something that is not possible with raised seals.

Marriage license and passport appointments – plus Saturday hours

The Clerk’s office now accepts online appointments for issuing marriage licenses and processing passport applications at its regional locations (Customer Service Center, Southeast Court Complex, Northeast Regional Court, and Northwest Regional Court). From the Clerk’s website, customers will use a “Book Now” button that will take them to the Clerk’s AppointmentPlus website to schedule the customer’s time, location, and services. The “Book Now” button will be on the Clerk’s marriage license webpage ( and on the Clerk’s passport webpage ( Customers are encouraged to read the webpages before their appointment for links to required forms, items to bring to the appointment, and other information and to read the entire confirmation email for important information about their appointment. Customers can only make appointments at Clerk’s office locations using the “Book Now” buttons. They cannot schedule a marriage license appointment at a justice court, or a passport appointment at one of the post offices.

In addition, the Clerk’s downtown Phoenix location will be open on Saturday, February 10 from 9 a.m. until 3 p.m. issuing marriage licenses and processing passport applications. This is the Saturday before the Clerk’s highest volume day for marriage licenses—Valentine’s Day.