Coronavirus Relief Grants through the State Loan and investment Board Reimbursement Guidance

Wyoming Office of State Lands and Investments sent this bulletin at 12/11/2020 06:03 PM MST

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The deadline for OSLI’s Receipt of Coronaviruses Relief Grant (CRG) Reimbursement requests is

5:00 pm, Tuesday, December 15, 2020, no exceptions.

 

 

In order for CRG Reimbursement Requests (aka Grant Draft Request or GDR) to be considered for payment by OSLI, such requests (along with the supporting documentation) must be received by OSLI at 122 West 25th Street, Herschler Building 1W, Cheyenne, Wyoming 82002 by 5 pm on Tuesday, December 15, 2020. 

 

A December 15, 2020 postmark on the envelope containing the CRG Reimbursement Request materials is NOT sufficient. The materials must physically be received by OSLI at the above address. Delivery by overnight courier is acceptable, so long as the materials are received at the above address by OSLI by 5 pm on December 15, 2020.  You may also send CRG Reimbursement Requests by electronic mail to keenan.hendon1@wyo.gov or elizabeth.blackwell@wyo.gov, but said email with the CRG Reimbursement Request and supporting documentation must be received by 5 pm on December 15, 2020 with the original hard copy being received within a few business days. 

 

If a grantee fails to submit a CRG Reimbursement Request(s) that exhausts the full amount awarded to the applicant by the State Loan and Investment Board (Board), the remaining amount of the grant will be relinquished and returned to the Governor’s office for redeployment for other COVID-19 related purposes.  Grants in which the applicant never actually requested any funds awarded by the Board will also be fully relinquished and redeployed. 

 

Required GDR Documentation

If the required information and supporting documentation is not submitted with your CRG Reimbursement Requests that portion of your request for which there is no supporting documentation will be denied.  Funding decisions will be based on the information and supporting documents submitted with the CRG Reimbursement Requests on or before December 15th.  It is not feasible for OSLI staff to process submitted CRG Reimbursement Requests in a timely manner if CRG Reimbursement Requests are not submitted with all of the required information attached.

This means for all CRG Reimbursement Requests requesting payroll expense reimbursement, the required narrative and supporting documentation (including signed certification statements) must be submitted with the CRG Reimbursement Requests. Estimated GDR amounts must include a letter stating which amount(s) is an estimate and detailing how the amount(s) was determined.  Do not include a blanket statement that the remaining grant funds will be requested.  If you do, that portion of the funding request covered by such blanket statement for which there is no explanation or supporting documentation will be denied.     

Please review each of the following guidance documents prior to submitting your CRG Reimbursement Requests to ensure you know and include all required documents.

 

Grants with Special Conditions

If your grant was approved subject to certain conditions imposed by the Board, those conditions must be met by the December 15, 2020 deadline.  It is your responsibility to review those conditions and to provide to OSLI the necessary documentation to demonstrate compliance with all special conditions. 

Payroll Reminder

Payroll expenses can only be reimburse through December 30, 2020 not December 31st.  All payroll expenses through the month of November should be actual amounts.  The only payroll expenses that should be estimates are related to December payroll. 

 

Hazard Pay

If you are requesting reimbursement related to hazard pay, a new Certification Statement has been developed and must be submitted with your hazard pay request. The certification statement can be found at the following link: https://drive.google.com/file/d/1ub4W9k0Gksv0cNZa6CY5puqPy4kferNR/view

Additionally, below are additional guidelines concerning compliance with the Hazard Pay Policy requirement.  Failure to address these in your Hazard Pay Policy or failure to have said policy will result in denial of your request for reimbursement of Hazard Pay. 

At a minimum, Hazard Pay Policies must contain the following information:

  1. Identification of the employees who are eligible for hazard pay by considering the following:
    • Hazard pay is only reimbursable for employees directly responding to or mitigating the public health emergency. How did the employer decide which employees fall within that category? For broad classes of employees, describe which duties the employer considered to be in direct response to the public health emergency.
    • Hazard pay is only available for employees performing a hazardous duty or work involving physical hardship related to COVID-19. How did the employer determine which employees face such physical hardship?
  2. The amount of hazard pay eligible employees may receive