English Learners Newsletter

Update from the Wyoming Department of Education  |  view online |  website

English Learners Update Masthead

03/02/2022  |  March 2022 Edition

For more information on the following topics, contact Antoinette Hallam, WDE EL Consultant, at 307-777-5217 or antoinette.hallam@wyo.gov.


  • WIDA AMS Upgrade at 7 p.m. MST on March 10, 2022.
  • WIDA AMS Security Patch from 10 p.m. MST Saturday to 10 a.m. MST Sunday on March 5-6, 2022.
  • Updated Supported System Requirements for ACCESS for ELLs Online and WIDA Screener Online have been posted to WIDA AMS. These system requirements are valid through August 6-7, 2022.
  • WIDA AMS Test Setup Available for test sessions through June 30, 2022. To participate in WIDA Screener Online, students must be added to WIDA AMS and placed into test sessions. Add students and create test sessions independently, or add students to an existing test session.
  • DRC Customer Service is available from 6 a.m.-5 p.m. MST, Monday-Friday at 855-787-9615 or WIDA@datarecognitioncorp.com. Contact DRC with questions about testing material, Central Office Services (COS), and processing paper test materials.
  • The WIDA Client Services Center is available from 6 a.m.-5 p.m. MST, Monday-Thursday and 6 a.m.-4 p.m. MST, on Friday. Contact at help@wida.us or 866-276-7735. Contact WIDA with questions about WIDA Secure Portal user accounts, ACCESS for ELLs, WIDA Screener, MODEL, KWAPT, score reports, TA procedures, training, and certification, as well as Standards and Can Do Descriptors, and WIDA Early Years.
  • Submit updated EL Coordinator contact information to the Wyoming Department of Education (WDE) through this link.



The purpose of this eWorkshop is to learn how to support bilingual students who are struggling with reading in English. Participants will be part of an online Professional Learning Community that supports participants’ collaboration and fosters ownership of their learning. Over the course of 15 weeks, participants will engage in six self-paced modules that each consist of three sections: Explore, Make it Work, and Share. More information can be found on the registration link.

  • Self-Paced Modules: March-June 2022.
  • Webinar: 3:30-4:30 p.m. MDT on May 25, 2022.
  • 1.5 PTSB credit available upon completion.
  • Register here.
  • For more professional development opportunities, visit the Professional Learning and Webinars tabs in your WIDA Secure Portal.


State ESL Conference is April 29-30, 2022

  • The University of Wyoming, in partnership with Campbell County School District #1, will host the Wyoming ESL and DLI Conference in April 2022.
  • The WDE will be presenting a session titled: “English Learner (EL) Identification, Accountability, and State ACCESS Results” during the conference.
  • Visit the Wyoming ESL Conference website for registration and more information.


March 18-31, 2022 - View Student Information Before Processing

  • Data validation is completed by the District Test Coordinator (DTC), but permissions may be given to Building Coordinators and/or Test Administrators.
  • Use WIDA AMS for data validation.
  • Pre-reporting data validation occurs before initial reporting and impacts reports (both printed and posted in WIDA AMS) and data files. 
  • Reports are generated following the close of data validation. 
  • WIDA AMS will be closed for editing when the data validation window closes while reports are being printed/posted to AMS.
  • User Guide Supplement: Data Validation for more information on how to complete data validation.
  • Review the data for all students and validate.
  • If a District, School label was adhered to a booklet, but demographic information was not bubbled (or bubbled incorrectly), this information could be added or edited during Data Validation:
    • Demographic information.
    • Grades.
    • WISER ID#.
    • Middle names (initials).
    • Accommodations.
    • Student duplicate records.

If you have questions or need assistance with the Data Validation process, please call (855)–787–9615, or email WIDA@datarecognitioncorp.com.


Due March 8, 2022

  • It is the responsibility of the District Test Coordinator (DTC) to ensure all students complete ACCESS/ALT ACCESS for ELLs testing.
  • In the event a student does not complete all, or any portion of the domain tests, the DTC must complete and submit this form to the WDE.
  • Districts must wait until the testing window has ended to submit the SNTF.


EL Reporting Needed for March and May/June

Important EL student information is collected.

  • Upcoming Collection times:
    • March 684 Collection:
      • Open for district reporting from March 1-15, 2022.
      • EL errors reports will run starting on March 16, 2022, and the final opportunity to fix errors will be March 31, 2022.
    • May/June 684 Collection: 
      • Open for district reporting from May 23-June 24, 2022.
  • There are two methods that districts can receive WDE684 errors.
    • An email with an Excel spreadsheet explicitly explaining errors.
    • Districts can go to the WDE website and download the errors.


  • The EL Guidebook is being updated and will be released before next school year.
  • The current EL Guidebook can always be found on the EL Webpage.


  • March 1: ACCESS Deadline for Shipping Completed Test Materials to DRC.
  • March 7: Enrollment Deadline – Reading Supports for Multilingual Learners ICMEE (Self-paced eWorkshop).
  • March 8: ACCESS Student Not Tested Form (SNTF) Due to WDE.
  • March 8: ACCESS Post-Testing Data Validation Q&A Webinar.
  • March 15: Overview: Interpreting Score Reports Q&A Webinar.
  • March 18-31: ACCESS Pre-Reporting Data Validation for LEAs in WIDA AMS.
  • May 4: ACCESS Reports and Data Files Available Online in WIDA AMS.
  • May 9: WIDA Screener for Kindergarten Webinar.
  • May 12: Interpreting ACCESS Score Reports for Instruction Webinar.
  • May 20-24: ACCESS Printed Reports Available in Districts.
  • June 17: ACCESS Updated Data Posted in WIDA AMS.