Assessment Newsletter (Volume 6, Issue 90)

Update from the Wyoming Department of Education  |  view online |  website


February 8, 2019  |  WDE Assessment Updates  |  Volume 6, Issue 90


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Additional materials ordering window is January 7 - February 19

The additional materials ordering window for ACCESS and Alternate ACCESS for ELLs will be available from January 7-February 19, 2019. During this time, districts may order additional testing materials needed via the WIDA AMS Additional Materials functionality.

  • The initial shipment of test materials include extra copies to ensure that additional orders will rarely be required. These materials must be used before any orders for additional materials may be placed.
  • Test Administrators who need additional materials must consult and get approval from the District Test Coordinator to determine whether the district has the material on hand, or whether an order for additional materials is necessary.
  • With the exception of a few large metropolitan areas, orders for additional materials may be placed by District Test Coordinators only.

For assistance with ordering additional materials, view the Additional Materials Ordering tutorial posted in the ACCESS for ELLs training course on the WIDA Secure Portal. Test Administrators may access the training course by selecting either Paper-Based Training or Online Training course. From there, click on the 'Preparing Tab' and scroll down until you get to the Additional Materials Orders Tutorial button.


  • To order additional materials, log in to WIDA AMS and select Materials > Additional
    Materials along the top navigation menu.
  • Once on the Additional Materials page, select the correct Administration, District, and the
    District-Level Additional Orders Only Site. The Add Order button will activate once the
    district-level ordering site is selected.
  • Once the order is complete, click Submit.
  • Contact DRC Customer Support with any questions at 1-855-787-9615 or


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WY-ALT 1% CAP - CALL FOR PARTICIPANTS (Parents, Service Providers, Educators)

The Wyoming Department of Education (WDE) seeks applicants to participate in developing guidance for IEP teams to use when determining whether a student should take the WY-TOPP or the WY-ALT assessment.  The committee meeting will be held in Cheyenne on March 4-5, 2019. A $300/day stipend will be provided to cover travel expenses.  PTSB credit will be available.  The application window closes at 11:59 p.m. on February 22, 2019. Follow the link to apply.


  • WDE is looking for input from parents, educators, and specialists as to how IEP teams determine whether a student should take the WY-ALT assessment or WY-TOPP with Accommodations. Please complete the survey appropriate to your role by February 26th.


Test Administrator training will be February 26, 2019, from 11 a.m.-1 p.m. in Laramie

This year, all Spring 2019 Alternate Assessment Test Administrators (TA-ALTs) must attend an in-person WY-ALT training, even if you administered the WY-ALT in 2018. You must attend an in-person training to administer the test.

Sign-in sheets from the trainings will be used to ensure all attendees are granted the proper access to the Test Delivery System (TDS) during the testing window.

In addition, all Spring 2019 TA-ALTs must take the online TA Certification Course, available via the Wyoming Assessment Portal. Completing the course will flag your TIDE account as “TA Certified.”

Follow link to register. The training will be held at the Albany County School District #1 Special Services building, 509 S 9th St., Laramie, WY 82070.


To view the details of the changes for the 2019 WY-ALT administration, please follow this link. Changes include the following topics:

  • From Paper-Pencil to Online.
  • No Second Scorers.
  • No Grade 11.
  • Certification Course Required.
  • Students in TIDE.
  • Paper-Accommodated Test Materials.
  • No Voice Packs.
  • No Data Entry Interface.
  • Student Scores.

Student scores will not be available until August 2019, since the American Institutes for Research (AIR) and the Wyoming Department of Education (WDE) must first establish cut scores for the WY-ALT.

WY-ALT Standard Setting will take place in Cheyenne, Wyoming, July 9-11, 2019, for English Language Arts (ELA), mathematics, and science. If you are interested in participating in the WY-ALT Standard Setting, please stay tuned to the weekly assessment newsletter in the next few weeks for the call for participants. 

If you have questions, contact the Wyoming Help Desk at and you will receive a reply within 24 hours regarding your inquiries.


This survey is designed to guide the WDE when determining what professional development to offer during the 2019-20 school year. It is designed to collect feedback regarding the topic areas of interest to the field. Select the training topics that are of interest/benefit to you in your current assignment. Please respond to this survey by March 1, 2019.

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Starting at 3:30 p.m. on February 28

ACT will host two Q&A webinars for Building Test Coordinators and District Test Coordinators. Topics that will be discussed during the webinar include:

  • Staff and facility requirements.
  • Preparation activities, such as handling test materials and completing the examinee non-test information.
  • Managing information in PearsonAccessnextTM.
  • Test day policies and procedures.
  • Returning test materials.
  • Topics specific to your testing program.

Participants must register 48 hours before the session start time.


3:30 p.m. on February 28


The deadline is February 15

Accommodations and EL supports approved by ACT result in reportable scores. Requests are submitted in the Test Accessibility and Accommodations System (TAA).

Non-college reportable (NCR) accommodations do not need ACT approval and scores will not be reported to third parties. NCR materials are ordered in PearsonAccessnextTM.

To Do for the ACT 

  1. Follow the instructions in the TAA User Guide to submit ACT accommodations and/or supports requests by Friday, February 15.
  2. February 22 through March 22, 2019: Order the appropriate non-college reportable accommodations and/or supports materials in PearsonAccessnextTM. Follow the instructions in the PearsonAccessnext User Guide.


  • January 2-February 19: ACCESS for ELs additional materials ordering window
  • January 15-February 8: WY-TOPP Winter interim window (Grades 3-10)
  • January 22-February 26: ACCESS 2.0 assessment window (Grades K-12)
  • January 28-March 8: NAEP assessment window (Grades 4 & 8 for selected campuses)
  • February 8: TIDE system will be down from 5-9 p.m.
  • February 15: ACT site readiness check deadline
  • February 15: ACT accommodations/supports request deadline
  • February 25-April 17: WY-ALT additional paper response options ordering window
  • February 26: WY-ALT TA training 11:00 a.m. - 1 p.m. - Laramie
  • February 28: ACT Test Administration Q&A Webinar at 3:30 p.m.
  • March 4 - 29: WY-TOPP paper form ordering window
  • March 12-13: WIDA Scaffolding Workshop - Sheridan
  • March 11-April 24: WY-ALT online assessment window (Grades 3-10)
  • April 2: ACT paper test day (Grade 11)
  • April 2-4, 9-11: ACT online test window (Grade 11)
  • April 15-May 10: WY-TOPP Spring Summative window (Grades 3-10)
  • April 15-May 10: WY-TOPP Spring Interim window (Grades K-2)
  • April 16-30: WorkKeys assessment window (Grades 11 & 12)
  • April 26-27: Wyoming English as a Second Language Conference - Casper
  • May 21: ACCESS 2.0 Interpreting Score Reports for Instruction Workshop - Casper
  • May 22: ACCESS 2.0 Interpreting Score Reports for Instruction Workshop - Riverton