Assessment Newsletter (Volume 4 Issue 34)

Update from the Wyoming Department of Education  |  view online |  website


December 16, 2016  |  WDE Assessment Updates  |  Volume 4, Issue 34


Prior to testing, please ensure that all students’ demographic data and accommodations are correct in WIDA AMS Student Management.  For students testing on paper, verify that their Pre-ID labels are correct.  If the data is incorrect, you may still use the label, but make sure to update the data in WIDA AMS Student Management.  For detailed information on WIDA AMS Student Management, see the WIDA Assessment Management System (WIDA AMS) User Guide on the WIDA Training Course.

Online testers must also be placed in appropriate test sessions with WIDA AMS Test Management.  To check the test sessions, follow the directions below to generate a report showing the students in test sessions.

  1. Log in to WIDA AMS
  2. Click on Report Delivery>Status Reports
  3. Select the Administration and District (Select the School, if applicable)
  4. Click on the Daily Cumulative Student Status Report

 Any changes to test sessions must be made in WIDA AMS Test Management.  For detailed information on Test Management, see the WIDA Assessment Management System (WIDA AMS) User Guide on the WIDA Training Course.

Your students must complete their tests before the testing window ends on February 28.

Please contact DRC Customer Support with any questions at or 1-855-787-9615



The ACCESS for ELLs 2.0 Online secure test browser (INSIGHT) version 7.2 has just been released for iPads. Sites that have already installed INSIGHT for iPad 7.1 will be automatically prompted to update when the app is launched on an iPad.  

2017 NAEP Update – The “Update Student List” Step on MyNAEP: Options for Building Coordinators

The “Update Student List” process has changed in the online MyNAEP system, i.e., since the last round of NAEP testing in Wyoming in 2015.

In 2017 building coordinators will have an option on Update Student List (USL), to EITHER:

a) Manually add any newly enrolled grade 4 or 8 students (i.e., new kids since September) one-by-one into the MyNAEP system in January…OR,

b) Upload a current student file from your school’s Student Information System or SIS to MyNAEP during January. The uploaded file, as in 2015, must be formatted in Excel and contain student names and their month/year-of-birth.

During 2015, all schools were required to upload an Excel file to MyNAEP…so having an option this year to pick a method that fits a school’s circumstances is a definite plus.

Student now listed in MyNAEP reflect an enrollment snapshot from early October, i.e., as submitted by district offices to the WDE via the state’s Form 684 data collection process.

Here is some guidance in picking an Update Student List method at your building:

  • Manually adding students one-by-one to the MyNAEP system via the “Add Newly Enrolled Students” option is likely a good choice for schools with fifty (50) or fewer students slated for 2017 NAEP testing…there are many such schools in Wyoming. It’s also a good pick if a building has had none, or just a few new grade 4 or 8 students enroll since late September.      
  • On the other hand, uploading an Excel file will be an efficient path for schools with substantially more than 50 students taking NAEP in grade 4 or 8. It also works for schools experiencing a lot of new grade 4 or 8  student enrollments since September. School staff who are adept in handling and formatting Excel spreadsheet files will prefer this approach, regardless of size.

At large schools especially, uploading an Excel file will be an efficient approach. This option electronically compares current student information system or SIS listings with Form 684 student data already in MyNAEP, and then identifies and adds new enrollees to MyNAEP automatically; this can save staff time in cross-referencing lengthy student lists, and manually keying-in new enrollees’ names and birth information one-by-one into MyNAEP.

WDE trusts building coordinators’ ability to best identify an option that fits for their school, its new student enrollment flow since September, its in-house Excel file handling expertise, etc…. and trusts in school-based option selections for completing the Update Student List (USL) task during January.

Each option works, and will be available for USL input on MyNAEP next month. One could prove more efficient in completing the USL step, i.e., given a school’s situation and specifics.

Please view the Update Student List tutorial and contact Will Donkersgoed at (307) 777-5133 or if your NAEP building coordinator needs further input re: the respective USL options…he’ll be glad to discuss the matter directly, and further advise building coordinators. 

Exemption Requests For Spring 2017

Consistent with last year’s practice, WDE will be accepting exemption requests in the following three categories:

  • Students who are expelled (or suspended pending expulsion) but still receiving services from the district,
  • Students who are served in out of state placements, and
  • Students who are ELLs who have been in US schools for less than a year (students must participate in the ACCESS in order to receive the exemption, and they are still required to participate in math (and science, if applicable)

The updated WDE673 form can be found here. To ensure confidentiality of these sensitive materials, the only method for submission of the WDE673 form and associated documentation is via the Wyoming Transcript Center. Faxes and mail are not acceptable methods of submission. Step-by-step instructions for the upload process can be found here.  

Exemption requests will be accepted and processed through the following dates:

  • PAWS:  March 17, 2017
  • Wy-ALT:  March 17, 2017
  • ACT and Aspire:  April 19, 2017

Additional 2017 Administration Materials are available here.

New Exemption Request Submission Process

WDE has implemented a new process for submitting Exemption Requests through the Wyoming Transcript Center. This process will provide you with verification that the Exemption Request(s) submitted were received by WDE. A tutorial for the process is available on the 2017 Assessment Resources page, on the WDE website. 


Register Now: Wy-ALT Training Registration

All Spring 2017 Test Administrators (TAs) and Second Scorers (SSs) must attend one of the Wy-ALT trainings, even if they administered the test in the past. If you administered the test last year and feel comfortable doing so in 2017, you can attend one of three in-person half-day refresher trainings rather than the full day training for new TAs and SSs. If you have a conflict and cannot attend any of the in-person trainings, there is also the opportunity to attend a Refresher Training Webinar.

Wy-ALT Training Locations and Dates:
Full-Day Trainings Required for New Test Administrators and Second Scorers*

  • Monday, January 9 in Powell at 9:00 AM
  • Tuesday, January 10 in Casper at 9:00 AM
  • Friday, January 13 in Evanston at 9:00 AM
  • Wednesday, January 18 in Cheyenne at 9:00 AM

Half-Day Refresher Trainings for Previous TAs and SSs*

  • Wednesday, January 11 in Casper from 9:00 AM to 11:30 PM
  • Wednesday, January 11 in Casper from 1:00 PM to 3:30 PM
  • Thursday, January 19 in Cheyenne from 1:00 PM to 3:30 PM

Refresher Training Webinars for Previous TAs and SSs* (if unable to attend any in person)

  • Tuesday, February 7 in the afternoon 1:00 PM to 3:00 PM
  • Thursday, February 9 in the morning 9:00 AM to 11:00 AM

Register Now: PAWS Building Coordinator Training

Educational Testing Service (ETS) and the Wyoming Department of Education will be hosting Building Coordinator Training sessions at two locations to review the role and responsibilities of the Building Test Coordinator for the 2017 PAWS administration.

Training Dates 

  • Green River, January 31, 9 am - 11 am
  • Green River, January 31, 1 pm - 3 pm
  • Powell, February 2, 9 am - 11 am
  • Powell, February 2, 1 pm - 3 pm


The Wyoming Department of Education is pleased to provide Phase I & II in the Professional Development series provided by Jan Hoegh with Marzano Research, LLC. This two-day workshop is an integral part of Wyoming’s Statewide System of Support. These trainings serve as foundational components within the comprehensive instructional framework that is further developed in Phase III -The Art and Science of Teaching. 

Phase I & II participants will: • Gain an awareness of the research regarding classroom assessment • Understand the difference among obtrusive, unobtrusive, and student-generated assessments, and how to use each in the classroom. • Learn data analysis practices related to classroom assessments. • Learn attributes of high-quality performance tasks

Workshop Dates

  • The Casper workshop is full.
  • February 2-3, 2017: Riverton, Wyoming 
  • February 27-28, 2017: Cheyenne, Wyoming 

PTSB/UW credit pending



  • January 9: Wy-ALT - New Test Administrator Training - Powell
  • January 10: Wy-ALT - New Test Administrator Training - Casper
  • January 11: Wy-ALT - Refresher Test Administrator Training (2 sessions a.m. and p.m.) - Casper
  • January 13: Wy-ALT New Test Administrator Training - Evanston
  • January 16: Martin Luther King, Jr. Day - WDE Offices Closed
  • January 18: Wy-ALT New Test Administrator Training (in person) - Cheyenne
  • January 19: Wy-ALT Refresher Test Administrator Training (in person) - Cheyenne
  • January 24: ACT Accommodations Q & A Webinar
  • January 24 - February 28: ACCESS for ELLs Window Open
  • January 30-31: Phase l and II -  Assessment Literacy and Formative Assessment - Casper
  • January 30 - March 10: NAEP Administration Window Open
  • January 31: PAWS -  Building Coordinator Training (in person) - Green River
  • February 2: PAWS - Building Coordinator Training (in person) - Powell
  • February 2-3: Phase I and II - Assessment Literacy and Formative Assessment - Riverton
  • February 8: ACT Aspire Tech Readiness Webinar (3:00 pm)
  • February 9: Wy-ALT Refresher Training Webinar
  • February 14: ACT Aspire Tech Readiness Webinar (3:00 pm)
  • February 27-28: Phase I and II - Assessment Literacy and Formative Assessment - Cheyenne
  • February 28 - March 24: Wy-ALT Administration Window Open
  • March 6 - 24: PAWS Administration Window Open
  • April 10 - May 3: ACT Aspire Administration Window Open
  • April 19: ACT Administration (paper/pencil)
  • April 19 - May 3: ACT Administration Window Open (online)