Assessment Newsletter (Volume 4 Issue 33)

Update from the Wyoming Department of Education  |  view online |  website


December 9, 2016  |  WDE Assessment Updates  |  Volume 4, Issue 33

2017 NAEP Update – The “Update Student List” Step on MyNAEP: Options for Building Coordinators

The “Update Student List” process has changed in the online MyNAEP system, i.e., since the last round of NAEP testing in Wyoming in 2015.

In 2017 building coordinators will have an option on Update Student List (USL), to EITHER:

a) Manually add any newly enrolled grade 4 or 8 students (i.e., new kids since September) one-by-one into the MyNAEP system in January…OR,

b) Upload a current student file from your school’s Student Information System or SIS to MyNAEP during January. The uploaded file, as in 2015, must be formatted in Excel and contain student names and their month/year-of-birth.

During 2015, all schools were required to upload an Excel file to MyNAEP…so having an option this year to pick a method that fits a school’s circumstances is a definite plus.

Student now listed in MyNAEP reflect an enrollment snapshot from early October, i.e., as submitted by district offices to the WDE via the state’s Form 684 data collection process.

Here is some guidance in picking an Update Student List method at your building:

  • Manually adding students one-by-one to the MyNAEP system via the “Add Newly Enrolled Students” option is likely a good choice for schools with fifty (50) or fewer students slated for 2017 NAEP testing…there are many such schools in Wyoming. It’s also a good pick if a building has had none, or just a few new grade 4 or 8 students enroll since late September.      
  • On the other hand, uploading an Excel file will be an efficient path for schools with substantially more than 50 students taking NAEP in grade 4 or 8. It also works for schools experiencing a lot of new grade 4 or 8  student enrollments since September. School staff who are adept in handling and formatting Excel spreadsheet files will prefer this approach, regardless of size.

At large schools especially, uploading an Excel file will be an efficient approach. This option electronically compares current student information system or SIS listings with Form 684 student data already in MyNAEP, and then identifies and adds new enrollees to MyNAEP automatically; this can save staff time in cross-referencing lengthy student lists, and manually keying-in new enrollees’ names and birth information one-by-one into MyNAEP.

WDE trusts building coordinators’ ability to best identify an option that fits for their school, its new student enrollment flow since September, its in-house Excel file handling expertise, etc…. and trusts in school-based option selections for completing the Update Student List (USL) task during January.

Each option works, and will be available for USL input on MyNAEP next month. One could prove more efficient in completing the USL step, i.e., given a school’s situation and specifics.

Please view the Update Student List tutorial and contact Will Donkersgoed at (307) 777-5133 or if your NAEP building coordinator needs further input re: the respective USL options…he’ll be glad to discuss the matter directly, and further advise building coordinators. 

WIDA ACCESS for ELLs 2.0 Preparation Resources

WIDA has provided some useful website resources as states prepare to start testing. There are two important links to bookmark;

The first is ACCESS for ELLs 2.0 Updates The blue column includes details about statistics, manual errata or changes, WIDA AMS functioning, and announcements. 

The second resource is information about free webinars on a variety of ACCESS for ELLs test administration topics. The webinar schedule and and links are available on the Preparation & Training Page

WIDA AMS Test Set-Up Window Opens

The WIDA Assessment Management System (WIDA AMS) Test Setup window for ACCESS for ELLs 2.0 will take place Monday, December 5, 2016 to Tuesday, February 28, 2017.  You will have the ability to view students in the system as well as view and modify test sessions. If you are administering ACCESS for ELLs 2.0 online, you must make sure your students are entered in the appropriate test sessions.

Students, for whom Pre-ID data was submitted, will automatically be placed into generic test sessions based on grade cluster and domain. To view the Test Sessions window, click on Test Management>Manage Test Sessions. You can view all the test sessions for a specific district or school. The window displays the status of the test session – Not Started, In Progress, or Completed.

For detailed instructions on Test Setup, please refer to the Test Scheduling tutorial and/or the WIDA AMS User Guide, which is available on the WIDA website ( or on WIDA AMS (

Please contact DRC Customer Support with any questions at or 1-855-787-9615.

Exemption Request For Spring 2017

Consistent with last year’s practice, WDE will be accepting exemption requests in the following three categories:

  • Students who are expelled (or suspended pending expulsion) but still receiving services from the district,
  • Students who are served in out of state placements, and
  • Students who are ELLs who have been in US schools for less than a year (students must participate in the ACCESS in order to receive the exemption, and they are still required to participate in math (and science, if applicable)

The updated WDE673 form can be found here. To ensure confidentiality of these sensitive materials, the only method for submission of the WDE673 form and associated documentation is via the Wyoming Transcript Center. Faxes and mail are not acceptable methods of submission. Step-by-step instructions for the upload process can be found here.  

Exemption requests will be accepted and processed through the following dates:

  • PAWS:  March 17, 2017
  • Wy-ALT:  March 17, 2017
  • ACT and Aspire:  April 19, 2017

Additional 2016 Administration Materials are available at the following link.


TIDE Pre-ID Window Closing

The spring 2017 Wy-ALT Initial Pre-ID window closes Tuesday, December 13 in TIDE (Test Information Distribution Engine). TIDE is available by visiting the Building Coordinators page on the Wyoming Alternate Assessment portal.

All students taking the Wy-ALT must be pre-identified in TIDE. Test Administrators and Second Scorers are able to enter scores only for students pre-identified. To add user accounts for new Test Administrators and Second Scorers, please refer to the TIDE User Guide document located on Wyoming Alternate Assessment portal.

Register Now: Wy-ALT Training Registration

All Spring 2017 Test Administrators (TAs) and Second Scorers (SSs) must attend one of the Wy-ALT trainings, even if they administered the test in the past. If you administered the test last year and feel comfortable doing so in 2017, you can attend one of three in-person half-day refresher trainings rather than the full day training for new TAs and SSs. If you have a conflict and cannot attend any of the in-person trainings, there is also the opportunity to attend a Refresher Training Webinar.

Wy-ALT Training Locations and Dates:
Full-Day Trainings Required for New Test Administrators and Second Scorers*

  • Monday, January 9 in Powell at 9:00 AM
  • Tuesday, January 10 in Casper at 9:00 AM
  • Friday, January 13 in Evanston at 9:00 AM
  • Wednesday, January 18 in Cheyenne at 9:00 AM

Half-Day Refresher Trainings for Previous TAs and SSs*

  • Wednesday, January 11 in Casper from 9:00 AM to 11:30 PM
  • Wednesday, January 11 in Casper from 1:00 PM to 3:30 PM
  • Thursday, January 19 in Cheyenne from 1:00 PM to 3:30 PM

Refresher Training Webinars for Previous TAs and SSs* (if unable to attend any in person)

  • Tuesday, February 7 in the afternoon 1:00 PM to 3:00 PM
  • Thursday, February 9 in the morning 9:00 AM to 11:00 AM

Register Now: PAWS Building Coordinator Training

Educational Testing Service (ETS) and the Wyoming Department of Education will be hosting Building Coordinator Training sessions at two locations to review the role and responsibilities of the Building Test Coordinator for the 2017 PAWS administration.

Training Dates 

  • Green River, January 31, 9 am - 11 am
  • Green River, January 31, 1 pm - 3 pm
  • Powell, February 2, 9 am - 11 am
  • Powell, February 2, 1 pm - 3 pm

*Note: The previous Newsletter listed the January 31 training location as Rock Springs. The training has been moved to Green River due to space/availability. 


ACT Aspire Dynamic Educator Reports Rollover

ACT Aspire's storage system is going to rollover in early January. If you need to archive the Dynamic Educator Reports, you will need to do so before December 31, as reports will not be available in the new year.

ACT Aspire Provides Checklist For Success

ACT Aspire has provided a Checklist For Success which contains tasks and timelines to help Test Administrators, Technology Coordinators, and Room Supervisors have a successful test administration. The document is color-coded by role for ease of use and contains a progressive, linear timeline for task completion. 



The Wyoming Department of Education is pleased to provide Phase I & II in the Professional Development series provided by Jan Hoegh with Marzano Research, LLC. This two-day workshop is an integral part of Wyoming’s Statewide System of Support. These trainings serve as foundational components within the comprehensive instructional framework that is further developed in Phase III -The Art and Science of Teaching. 

Phase I & II participants will: • Gain an awareness of the research regarding classroom assessment • Understand the difference among obtrusive, unobtrusive, and student-generated assessments, and how to use each in the classroom. • Learn data analysis practices related to classroom assessments. • Learn attributes of high-quality performance tasks

Workshop Dates

  • January 30-31, 2017: Casper Wyoming 
  • February 2-3, 2017: Riverton, Wyoming 
  • February 27-28, 2017: Cheyenne, Wyoming 

PTSB/UW credit pending



  • December 13: TIDE Pre-ID Window Closes
  • January 9: Wy-ALT - New Test Administrator Training - Powell
  • January 10: Wy-ALT - New Test Administrator Training - Casper
  • January 11: Wy-ALT - Refresher Test Administrator Training (2 sessions a.m. and p.m.) - Casper
  • January 13: Wy-ALT New Test Administrator Training - Evanston
  • January 16: Martin Luther King, Jr. Day - WDE Offices Closed
  • January 18: Wy-ALT New Test Administrator Training (in person) - Cheyenne
  • January 19: Wy-ALT Refresher Test Administrator Training (in person) - Cheyenne
  • January 24: ACT Accommodations Q & A Webinar
  • January 24 - February 28: ACCESS for ELLs Window Open
  • January 30-31: Phase l and II -  Assessment Literacy and Formative Assessment - Casper
  • January 30 - March 10: NAEP Administration Window Open
  • January 31: PAWS -  Building Coordinator Training (in person) - Green River
  • February 2: PAWS - Building Coordinator Training (in person) - Powell
  • February 2-3: Phase I and II - Assessment Literacy and Formative Assessment - Riverton
  • February 8: ACT Aspire Tech Readiness Webinar (3:00 pm)
  • February 9: Wy-ALT Refresher Training Webinar
  • February 14: ACT Aspire Tech Readiness Webinar (3:00 pm)
  • February 27-28: Phase I and II - Assessment Literacy and Formative Assessment - Cheyenne
  • February 28 - March 24: Wy-ALT Administration Window Open
  • March 6 - 24: PAWS Administration Window Open
  • April 10 - May 3: ACT Aspire Administration Window Open
  • April 19: ACT Administration (paper/pencil)
  • April 19 - May 3: ACT Administration Window Open (online)