Business
Intelligence: Contract Spend & Processing Time
Business Intelligence was launched last year to track
agency contract spend. When comparing data from the first and third
quarters of FY17, we see positive trends with the Operational Scorecards for
on-contract spend (Metric 1B) and processing time for purchase orders (Metric 1C). The percentage of on-contract spend during the third quarter was 6.8%
higher than in Q1 (89.2% compared to 82.4%). Additionally, the
amount of time taken to process purchase orders decreased by 1.7 days between
first and third quarters (from 10.2 days to 8.5 days). Thank you to everyone
for your part in achieving these significant improvements! For more information
regarding BI reporting, contact Zack Lehman at (608)
261-8552 or Terri Lenz at (608)
266-0617.
Training
Opportunities
Did you know SBOP provides free training to
procurement professionals throughout the year? Over the next few months, we will offer each of our classes, including:
- Introduction to the Wisconsin Purchasing Process
- Writing and Conducting Request for Bids (RFB)
- Writing and Conducting Request for Proposals (RFP)
- Cost Benefit Analysis
- Purchasing Print for the State of Wisconsin
- Negotiating on Behalf of the State of Wisconsin
- Contract Administration
- Software Licensing 101
- WISBuy End User/Purchaser Training
Our courses are taught by knowledgeable procurement
professionals and offered multiple times a year. Whether you’re new to the
purchasing profession or looking to brush up on your procurement skills,
these classes can benefit you. Find out more information and register for
these classes online at the SBOP
Training page. Classes fill up quickly, so reserve your spot today! Contact
Jessica Vieira, Training
Officer, at (608) 266-5452 with any questions.
Contract Spotlight: Enterprise Contract Renewals, Replacements & Extensions
It is that time of year when many enterprise contracts are
renewed, replaced or extended. The following list of enterprise contracts is provided to
assist agencies with FY18 planning. This list is not all-inclusive;
individuals are advised to check VendorNet
or with the appropriate DOA Contract Manager for contracts that are not listed
here.
Contracts in the renewal process include:
-
505ENT-M13-REMANTONER-01,
Statewide Remanufactured Toner and Ink
Products
-
505ENT-O14-TRAININGRM-01,
Occupational Safety and Health Online
Training
-
505ENT-M15-HZRDSWSTSV-01,
Hazardous Wastes Services
-
505ENT-M15-LMPBLLSTR-01,
Lamp, Ballast, Mercury Containing
Equipment, and Batter Recycling, and PCB Disposal Services
-
505ENT-M15-VEHICMAINT-01,
Managed Fleet Vehicle Maintenance Services
and Accident Management
-
505ENT-M16-PRINTPAPER-00,
Paper: Printing Grades, 50” Roll Stock
(DET) and Copy Paper (White and Colors)
-
505ENT-M16-SECGRDSVS-00,
Security Guard Services
-
505ENT-O15-TRAININGIT-01,
Instructor Led Information Technology
Training
-
505ENT-O17-EQUIPMAIN-00,
Equipment Maintenance Cost Reduction
Program
-
505ENT-M14-DEBTCLLCTN-00,
Debt Collection Services and Skip Tracing
Services
Expired contracts which will be replaced by new contracts
include the following (listed by the current contract number; check VendorNet for new number):
Contracts that have been extended include (see VendorNet for
status updates):
WISBuy
Enablements. We are pleased to announce many of the vendors on the Wisconsin
computer contract have been enabled in WISBuy. Users may now place orders for
computer equipment through a variety of vendors, including:
- CDW-G (Dell)
- Insight Public Sector, Inc. (Lenovo)
- SHI International Corp. (Dell)
- Vanguard Computers (HP)
- Vanguard Storage and Recovery (Lenovo)
- Paragon Development Systems, Inc. (HP) – catalog coming soon
Contract 505ENT-M17-WICOMPUTER-00, Computer
Equipment and Related Services, is a mandatory enterprise contract for
state agencies; UW System and municipalities may optionally use this
contract. Please contact your agency-designated Business Unit Administrator with questions
about WISBuy or to be granted IT purchasing privileges in the PCard Marketplace.
Contact Brenda Derge at (608) 266-8613
with questions regarding the contract.
H. Derksen and Sons and Schilling have joined the lineup of
vendors on WISBuy. This will give users who don't currently purchase through
Badger State Logistics (BSL) the ability to purchase universal sized cafeteria
and washroom paper products (mandatory enterprise contract 505ENT-M17-DSPSBLPPRP-00) from these newly
enabled WISBuy catalogs. Volume discount pricing is still valid and the price
lists can be viewed on the contract page in VendorNet. When orders reach
the discount threshold, the supplier will contact the end user with the
discounted amount. Questions should be directed to Brooke Gullick, Contract Manager, at (608) 266-0817, or to the appropriate Business Unit Administrator.
Metrics. WISBuy has seen dramatic growth the past few months, not only in the number of enabled catalogs available but also the number of transactions and amount of spend flowing through WISBuy. When comparing the first quarter of CY17 to the same period of CY16, we see an increase of 39.3% in the total number of transactions and an increase of 41.5% in the total spend in WISBuy.
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Contact Us
The State Bureau of Procurement manages
statewide contracts for goods and services commonly used by agencies and UW
campuses that create savings and improve efficiencies for the
enterprise. Contact the following managers for enterprise
procurement questions or concerns:
- Rick Hughes, State Procurement Director, (608) 266-1558
- Cheryl Edgington, Enterprise Sourcing Section Chief, (608) 266-1060
- Mike Marean, KIT Section Chief, (608) 267-2715
- Sara Redford, Enterprise IT Sourcing Section Chief, (608) 267-2706
- Steve Slawny, CAPS Section Chief, (608) 266-3209
Websites
Location
Administration Building, 101 E. Wilson Street,
6th Floor, Madison, Wisconsin
General Telephone
(608) 266-2605
Fax
(608) 267-0600
Your feedback on State Bureau of Procurement
News is welcomed. Please send comments and ideas for future topics to Mike Marean,
KIT Section Chief, (608) 267-2715.
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