State Bureau of Procurement News

State of Wisconsin Bureau of Procurement

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Business Intelligence: Contract Spend & Processing Time

Business Intelligence was launched last year to track agency contract spend. When comparing data from the first and third quarters of FY17, we see positive trends with the Operational Scorecards for on-contract spend (Metric 1B) and processing time for purchase orders (Metric 1C). The percentage of on-contract spend during the third quarter was 6.8% higher than in Q1 (89.2% compared to 82.4%). Additionally, the amount of time taken to process purchase orders decreased by 1.7 days between first and third quarters (from 10.2 days to 8.5 days). Thank you to everyone for your part in achieving these significant improvements! For more information regarding BI reporting, contact Zack Lehman at (608) 261-8552 or Terri Lenz at (608) 266-0617.


Training Opportunities

Did you know SBOP provides free training to procurement professionals throughout the year? Over the next few months, we will offer each of our classes, including:

  • Introduction to the Wisconsin Purchasing Process
  • Writing and Conducting Request for Bids (RFB)
  • Writing and Conducting Request for Proposals (RFP)
  • Cost Benefit Analysis
  • Purchasing Print for the State of Wisconsin
  • Negotiating on Behalf of the State of Wisconsin
  • Contract Administration
  • Software Licensing 101
  • WISBuy End User/Purchaser Training

Our courses are taught by knowledgeable procurement professionals and offered multiple times a year. Whether you’re new to the purchasing profession or looking to brush up on your procurement skills, these classes can benefit you. Find out more information and register for these classes online at the SBOP Training page. Classes fill up quickly, so reserve your spot today! Contact Jessica Vieira, Training Officer, at (608) 266-5452 with any questions.


Contract Spotlight: Enterprise Contract Renewals, Replacements & Extensions

It is that time of year when many enterprise contracts are renewed, replaced or extended. The following list of enterprise contracts is provided to assist agencies with FY18 planning. This list is not all-inclusive; individuals are advised to check VendorNet or with the appropriate DOA Contract Manager for contracts that are not listed here.

Contracts in the renewal process include:

Expired contracts which will be replaced by new contracts include the following (listed by the current contract number; check VendorNet for new number):

Contracts that have been extended include (see VendorNet for status updates):


WISBuy Logo - 200x60

WISBuy

Enablements. We are pleased to announce many of the vendors on the Wisconsin computer contract have been enabled in WISBuy. Users may now place orders for computer equipment through a variety of vendors, including:

  • CDW-G (Dell)
  • Insight Public Sector, Inc. (Lenovo)
  • SHI International Corp. (Dell)
  • Vanguard Computers (HP)
  • Vanguard Storage and Recovery (Lenovo)
  • Paragon Development Systems, Inc. (HP) – catalog coming soon

Contract 505ENT-M17-WICOMPUTER-00, Computer Equipment and Related Services, is a mandatory enterprise contract for state agencies; UW System and municipalities may optionally use this contract. Please contact your agency-designated Business Unit Administrator with questions about WISBuy or to be granted IT purchasing privileges in the PCard Marketplace. Contact Brenda Derge at (608) 266-8613 with questions regarding the contract.

H. Derksen and Sons and Schilling have joined the lineup of vendors on WISBuy. This will give users who don't currently purchase through Badger State Logistics (BSL) the ability to purchase universal sized cafeteria and washroom paper products (mandatory enterprise contract 505ENT-M17-DSPSBLPPRP-00) from these newly enabled WISBuy catalogs. Volume discount pricing is still valid and the price lists can be viewed on the contract page in VendorNet. When orders reach the discount threshold, the supplier will contact the end user with the discounted amount. Questions should be directed to Brooke Gullick, Contract Manager, at (608) 266-0817, or to the appropriate Business Unit Administrator.

Metrics. WISBuy has seen dramatic growth the past few months, not only in the number of enabled catalogs available but also the number of transactions and amount of spend flowing through WISBuy. When comparing the first quarter of CY17 to the same period of CY16, we see an increase of 39.3% in the total number of transactions and an increase of 41.5% in the total spend in WISBuy.


Contact Us

The State Bureau of Procurement manages statewide contracts for goods and services commonly used by agencies and UW campuses that create savings and improve efficiencies for the enterprise. Contact the following managers for enterprise procurement questions or concerns:

Websites

Location

Administration Building, 101 E. Wilson Street, 6th Floor, Madison, Wisconsin

General Telephone

(608) 266-2605

Fax

(608) 267-0600

Your feedback on State Bureau of Procurement News is welcomed. Please send comments and ideas for future topics to Mike Marean, KIT Section Chief, (608) 267-2715.