March 20, 2017
DO NOT DELETE. This message contains vital information
for pharmacies that dispense controlled substances to patients in Wisconsin. If
your pharmacy does not dispense controlled substances to patients in Wisconsin,
you may submit an application for an exemption of the PDMP data submission
requirements using this form. If your
pharmacy is currently exempt from the data submission requirement, you do not
have to take any action—your exemption will remain in effect.
Dear Managing Pharmacist,
As you are aware, the Wisconsin Department of Safety and
Professional Services (DSPS) launched the new Wisconsin Enhanced Prescription
Drug Monitoring Program (WI ePDMP) on January 17, 2017. The WI ePDMP is a
valuable tool for prescribers and pharmacists in the continuing fight against
prescription drug misuse and abuse in Wisconsin. However, the WI ePDMP is only
as valuable as the data is current and accurate. To that end, pharmacy
compliance is essential to the value of the WI ePDMP.
The past two months provided an opportunity for pharmacies to
become familiar with utilizing the WI ePDMP to comply with the data submission
and correction requirements of the law. If your pharmacy has not been
submitting and correcting data, it must begin to do so as soon as possible.
If you are experiencing technical issues with registration, submitting data, and system errors, contact the technical help desk for assistance:
Email: PDMPSupport@egov.com
Phone: (608) 250-4606
If you have a policy question, please contact DSPS for assistance:
Email: PDMP@wisconsin.gov
Phone: (608) 266-0011
New Data Submission Frequency
Beginning on April 1, the law changes the frequency with
which pharmacies must submit data to and correct data in the WI ePDMP. The new
requirements are:
- Pharmacies will be required to submit data or
zero reports to the WI ePDMP no later than 11:59 PM of the next business day
after the monitored prescription drug is dispensed. A business day is defined
as any day that DSPS is open. The definition of business day does not include
weekends or State holidays. Please click here for a list of State holidays for your
reference.
- Pharmacies will have five business days to correct
errors in previously submitted data. To ensure the accuracy of the data in the
WI ePDMP for all users, records with errors ARE NOT loaded into the database
until they are corrected. There is no threshold for the acceptance of records
with errors. It remains the responsibility of the managing pharmacist and
pharmacy to ensure known errors attributed to the pharmacy are corrected in a
timely manner. If your pharmacy location does not already have a PHARMACY
account, we strongly urge you to create one to monitor and correct errors
attributed to your pharmacy location even if the records were submitted by a
vendor or a central office.
New Data Fields
Beginning on April 9, the law requires the submission of the name of the person who picks up a schedule II or schedule III controlled substance unless an exception applies. Please see Wis. Stat. 450.11 (1b) for information about the requirements to collect the information. Once the information is collected, it must be submitted to the WI ePDMP. The most recent Data Submitter Reference Guide provides more information about submitting the data. Future updates to the Data Submitter Reference Guide will be made available on the Training Materials page of the WI ePDMP website.
Beginning on April 9, all records submitted to the WI ePDMP about a schedule II or schedule III controlled substance will be in error unless they include the required information. Note: If the record is delivered to a healthcare facility, the record may be corrected by entering “E” in the first name field and “3” in the last name field to indicate that the exception to reporting in Wis. Stat. 450.11(1b)(e)3. applies to the record.
Thank you for your cooperation as we implement these statutory changes. You play a crucial role in ensuring that the WI ePDMP contains complete and accurate information.
Sincerely,
Chad Zadrazil, Managing Director
Andrea Magermans, Deputy Managing Director
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