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May 2025-10
Announcements from the Wisconsin Child and Adult Care Food Program (CACFP)
IN THIS ISSUE
CACFP Conference: Save the Date! (ALL)
At-Risk Afterschool Programs End Last Day of SY 2024-2025 (AR)
2nd Quarter CACFP Financial Report due June 1, 2025 (SO)
Reminder: Update Contact Information in your CACFP Contract (ALL)
New Meal Services (ALL)
2025 Holiday and June/July Payment Processing Schedule (ALL)
CACFP Shout-Outs (ALL)
ICN: May 2025 Mealtime Memo Legumes (Beans, Peas, and Lentils) (ALL)
CACFP Conference: Save the Date! (ALL)
Mark your calendars! Join us for a full day CACFP training conference in Wausau on September 25, 2025. More information and registration details will be posted on the 2025 CACFP Training Webpage soon!
At-Risk Afterschool Programs End Last Day of SY 2024-2025 (AR)
All CACFP At-Risk Afterschool Programs must end program operation at the end of the planned school year. During the summer, CACFP At-Risk programs may choose to operate as Summer Food Service Program (SFSP) sponsors or sites, if eligible and approved by DPI. If you have any questions, please contact your assigned Nutrition Program Consultant.
2nd Quarter CACFP Financial Report due June 1, 2025 (SO)
All Sponsoring Organizations (two or more sites on the CACFP) are required to submit the quarterly CACFP Financial Report for the 2nd quarter (reporting period January 1 - March 31, 2025) by June 1, 2025.
Click on the following link CACFP Quarterly Financial Reporting for instructions on how to submit. Any questions contact Cari Muggenburg at cari.muggenburg@dpi.wi.gov.
Reminder: Update Contact Information in your CACFP Contract (ALL)
Take a couple minutes today to review the contacts, email addresses, and addresses in your CACFP contract. By doing this now, you will ensure that your agency will receive important emails regarding contract renewal this fall. To do this click on the Online Services link. Use the contract manual to help navigate the contract. Email your assigned consultant after re-submitting the contract with any contact changes.
Planning for August/ September 2025: Becoming a Sponsor, Adding New Sites, and/ or New Meal Services (ALL)
If your agency has plans to make any of the following changes for August or September 2024, you must notify your assigned DPI consultant by August 1, 2025, to update your CACFP Federal Fiscal Year (FFY) 2025 contract:
- Adding site(s) to become a Sponsor (Independent center becoming a Sponsor with more than one site on the CACFP)
- Adding new site(s) as a current Sponsor
- Adding new meal service(s)
The CACFP contract runs from October 1st through September 30th. This year, the contract will roll over on September 26, 2025, for the new fiscal year. Any additions not approved by DPI before this rollover date cannot start until October 1, 2025.
By notifying DPI by August 1, 2025, this will allow time for you to enter and for DPI to approve the information in your FFY 2025 contract prior to the contract rollover.
To find your assigned consultant, visit our Consultant Assignments webpage.
2025 Holiday and June/ July Payment Processing Schedule (ALL)
Each year due to bank holidays and for the State to perform year-end wrap up and rollover into the new state fiscal year, the processing of claims is shut down. Be aware of the following information when filing claims for any federal or state Child Nutrition Program.
Claims submitted in the afternoon of June 17, 2025, through July 7, 2025, will be processed on July 8, 2025. Only one claim per program may be entered during this time per agency, including adjustments. Only if your claim is close to the 60-calendar day cutoff, email a paper claim to: Jacqueline.darrow@dpi.wi.gov.
 Claim forms can be found under Guidance Memorandum 3. Click on the Online Services webpage to see the schedule for the claim payments for the end of the fiscal year. If you have questions, contact Jacque Darrow at jacqueline.darrow@dpi.wi.gov or by phone (608)267-9134.
CACFP Shout-Outs (ALL)
Does your program have a favorite recipe, a fun food-related activity, helpful tips or resources for running a successful food program, a staff member who is going above and beyond for the food program, or even just a previous menu you are exceptionally proud of!
Complete the CACFP Shout-Out Entry Form for a chance to be featured in a future CACFP Today Newsletter and DPI social media accounts, including Facebook and X. Note: If submitting a recipe, be sure to include the crediting information to show how the food item(s) count towards CACFP meal pattern requirements.
ICN: May 2025 Mealtime Memo: Legumes (Beans, Peas, and Lentils) (ALL)
Did you know a simple bag of beans could be the key to powering up your CACFP menus? Legumes like beans, peas, and lentils are versatile, affordable superfoods. Regularly consuming legumes may help reduce the risk of obesity, diabetes, heart disease, and certain cancers. Including them as part of your menu can positively impact the health of the children in your care.
This Mealtime Memo defines legumes, reviews their nutritional benefits, and provides ideas for incorporating them into menus.
REMINDER: Claim Submission Deadlines: Federal regulations impose a claim submission deadline of 60 calendar days after the last day of the month for which the claim applies. For DPI’s CACFP Claim Submission Deadlines visit Claim Submission Deadlines.
Contact your assigned CACFP consultant with questions about the items in the bulletin, or other CACFP questions.
Do you have new staff working with the CACFP? Check out this resource New Staff Responsibilities for CACFP.
Program Abbreviation Key
CC=Child Care
AR=At Risk
FDCH: Family Day Care Home
HS: Head Start
ES: Emergency Shelters
SO: Sponsoring Organizations
OS: Outside of School Hours Care
ADC: Adult Day Care
ALL: Applies to all types
The abbreviation key identifies each type of program in the CACFP. Each section above identifies who the information applies to when implementing the CACFP. If your type of program is not listed in a section, it does not apply.
Community Nutrition Team
201 West Washington Avenue
P.O. Box 7841, Madison, WI 53707-7841
Phone (608) 267-9129; cnt@dpi.wi.gov
dpi.wi.gov/community-nutrition
This institution is an equal opportunity provider.
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