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In This Issue

September 30, 2026

• Introduction
• Open Enrollment 2027
• Invoice Adjustments Expected in October, November, and December
• Employer Action Reminders
• Changes to Wellness Incentive Reporting in 2026
• Updated Employer IAS Procedures Manual
• Support

Introduction

^{All Employers |  All Insurance Benefits}

Welcome to My Benefits Employer News, a newsletter to keep you informed about ETF’s new insurance administration system. Save time by only reading the articles relevant to you—the first line of each article identifies which employers and benefits or topic the article applies to. View previous issues.

Open Enrollment 2027

^{All Employers | Open Enrollment}

This year, open enrollment will take place in the new My Insurance Benefits system. This is a significant change for members and employers, so here are some key reminders for the upcoming open enrollment period planned for October 5-30, 2026.

• Open Enrollment Kick Off Meetings – If you missed the live sessions, recordings of the Kick Off Sessions are available on the ETF website. There is one version for stand one for local employers. The sessions include two sections. The first highlights policy and coverage changes for the 2027 plan year. The second focuses on the My Insurance Benefits system, including employer responsibilities before, during, and after open enrollment. (Note: you must register to view the recordings.)
• Open Enrollment Resources:
  • Review any upcoming changes for both state and local employers: Information for state employers can be found here. Information for local employers can be found here.
  • See open enrollment resources for employers, including an employer checklist and procedures (ET-1111).
  • Member Resources: Share resources with your members including a sample email highlighting open enrollment, support materials for accessing the My Benefits member portal, and job aids for members, including a step-by-step process to reenroll in Accident coverage for dependents.
    • Share the 2027 open enrollment Information for all state and local employees and retirees video
    • Help members understand what’s changing in 2027
• Q & A Sessions October 2, 2026: Join ETF for one of the upcoming question and answer sessions to ask insurance benefit program and My Insurance Benefits system questions. Register in advance:
  • Local Employer Q & A Session: 9-11 a.m.
  • State Employer Q & A Session: 1-3 p.m.

• Have questions about open enrollment? Drop in to our office hours.
  • When: Tuesdays from 1-2:00 p.m. (weekly through December 2026)
  • Where: Virtual via Microsoft Teams
  • How to Join: Click here to join the Microsoft Teams session
• Create a MyWisconsin ID Now
  Remind your employees who haven't yet accessed My Benefits to create their MyWisconsin ID account so they’re ready to enroll or make changes during open enrollment. Employees can watch Get Started with My Benefits and visit My Benefits Help for more information.

Invoice Adjustments Expected in October, November, and December

^{All Employers | Invoices/Data Entry}

ETF is working on a number of initiatives to clean up any remaining data issues from the July 1, 2026 conversion to My Insurance Benefits. Employers may notice some invoice impacts in the next few months based on these efforts. Here’s a brief summary of some of the work underway to support employers and members:

• In September, ETF processed retroactive adjustments tied to coverage changes made prior to the July 1 launch of My Insurance Benefits. If your members experienced a coverage or plan change between January 1, 2026 and June 30, 2026, you may see a line item on your invoice capturing that adjustment.
• ETF is also working to validate coverage in My Insurance Benefits with data from our vendors before the launch to ensure coverage is not lost due to conversion. Impacted employers will be contacted directly to review and correct coverage, if necessary.

Impacted employers have been and will be contacted directly by email if action is required. Additional adjustments may be reflected on future invoices.

• If you have questions about your ETF invoice refer to Employer Job Aid: Understanding Your Invoice in My Insurance Benefits or contact ETF’s Employer Insurance Unit.
• If you have questions about Securian’s life and accident invoices or where to send a Securian payment, contact Securian at 833-810-8260.

Employer Action Reminders

Managing Benefits and WRS Terminations

^{All Employers | All Insurance Benefits}

With the implementation of My Insurance Benefits, two separate terminations are required when an employee terminates employment:

• Benefit Terminations in ETA: Submit the benefit termination through the Employer Transaction Application (ETA) as soon as possible. It may be submitted up to seven days before the member’s termination date. This action ends active insurance benefits and allows ETF staff to establish retiree insurance benefits, when applicable.
• WRS Terminations: Continue submitting the WRS termination to ETF through the WRS Account Update application or via a transaction file upload within one week of the employee’s final paycheck.

Important Distinctions to Keep in Mind

• Timing and Independence: The timing of the two processes may differ. While the WRS termination requires reconciliation of final payroll information before submission, the ETA benefit termination does not require payroll reconciliation and must be submitted independently.
• Why Timely Submission Matters: Submitting benefit terminations promptly through ETA helps prevent coverage and billing issues, ensures insurance coverage remains in effect when needed, and avoids backlogs that delay benefit transitions for retiring members.

Insurance Applications & Document Retention

^{All Employers | Life Insurance}

As a reminder for HR Administrators in preparation for open enrollment, please note:

• Direct Member Entry: Members should complete their benefit enrollments or changes directly in My Insurance Benefits whenever possible.
• Employer Keying: If an employee submits a paper application (for example, a paper life (ET-2304), health (ET-2301), or supplemental (ET-2339) insurance form) to your office, your organization is responsible for keying that information directly into My Insurance Benefits on the employee’s behalf. As a best practice, employers should only key changes if the member is unable to do so themselves.
• Retain Records at Your Organization: Employers should retain the completed application forms for their own records. Do not send them to ETF.

Changes to Wellness Incentive Reporting in 2026

^{All Employers | Wellness Reporting}

Employers typically receive reports identifying employees who have earned the Well Wisconsin incentive three times per year to support accurate tax and W-2 reporting. Beginning October 1, these reports are expected to be distributed on an updated schedule in early May, September, and November.

Due to the transition to the My Insurance Benefits system, employers will not receive a September report in 2026. Reporting is expected to resume with the November 2026 distribution.

Updated Employer IAS Procedures Manual

^{All Employers | Insurance}

ETF regularly updates the Employer Insurance Administration System Procedures (ET-1111) manual to ensure accurate information is regularly available. Please be sure to access the most recent version on the ETF website.

You can also review the latest updates on the ETF website. New updates will be communicated via the employer news.

Resource Links

Support

^{Local Employers | All Insurance Benefits} 

The information in this publication represents the state of the Insurance Administration System Program at the time of this writing. This is an active program; therefore information is subject to change according to ongoing discovery and testing.