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Back-to-School Private School Enrollment Reporting Checklist |
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The enrollment reporting window for the 2025-2026 school year will start October 1, 2025 and close end of business day October 31, 2025. Here’s a step-by-step guide to prepare for the upcoming count day on October 1, 2025 and ensure a timely and accurate submission of enrollment reporting forms:
Confirm & Update School Information
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Check the Application Status Tracker on the Private School Approval page to confirm your school's approval status and the principal or Head of School’s name.
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If the Head of School information is outdated or incorrect, submit a Private School Change of Information Alert form by Monday, September 22, 2025. Important: Submit this form only once per change. Save and forward your confirmation email to key staff to prevent duplicate submissions.
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If the information is accurate, no further action is needed.
Collect School Data
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Download as many Enrollment Report Worksheets as needed, one for each of your campuses. You will need to submit a separate report for each school campus when the online form is available on October 1. Worksheets are available on our Enrollment Reporting webpage.
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Collect and organize your enrollment data using the worksheet. Preparing data in advance will make transferring the information to the online form faster and more accurate.
- On October 1, Heads of Schools will receive an email with a link to the online Enrollment Reporting Form. To complete this report, transfer the information from the reporting worksheet into the online form.
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Why This Data Matters
Enrollment reporting provides a valuable snapshot of private school demographics and trends across Washington State. This self-reported data is instrumental in creating a comprehensive understanding of the private school population and its role within the broader educational landscape.
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Regulatory Compliance: Schools fulfill statutory attendance reporting requirements (RCW 28A.195.060 through the enrollment reporting process.
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Accurate Representation: Enrollment data helps paint a detailed picture of Washington’s diverse private school population and challenges stereotypes or misinformation.
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Statewide Comparisons: The data enables meaningful comparisons with public school enrollment, revealing trends and supporting efforts to meet community needs.
Important Dates
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October 1, 2025: Official enrollment count date
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October 1, 2025: The 2024–2025 Enrollment Reporting Form will be available online and emailed to schools
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October 31, 2025: Deadline to submit the enrollment form
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