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This communication is intended for district staff with responsibility of reviewing, verifying, or submitting data to CEDARS and ensuring data accuracy for your district through the Education Data System (EDS) Special Education Child Count and LRE Reporting application or OSPI required reporting tools. Please forward this communication to others in your district you feel would benefit from the information below.
Special Education November Federal Child Count
The November Federal Special Education Child Count Application located in the Education Data System (EDS) opened November 1, 2024. Local Education Agency (LEA) staff will have until December 18, 2024, to verify and submit their LEA’s November 2024 federal child count. The data populating the application comes directly from CEDARS submissions. Any changes to the data must be completed through a CEDARS submission. For information on how students are included or excluded from this report, please see the User Guide. If you have any CEDARS questions, please contact OSPI Student Information by email.
To certify the report (starting November 1), please follow the instructions in the User Guide. The Certification Page must then be printed, signed, and mailed to the address listed on the form. LEAs reporting no special education students must still go into the application, indicate zero students, and submit a signed Certification Page.
As the data is received and verified, an automated confirmation of receipt email will be generated acknowledging submission of the data report. If an auto-generated email is not received, review the submission steps outlined in the User Guide to ensure submission was completed. The Special Education Data Team will no longer be sending an additional confirmation email.
For a complete listing of LRE Codes for the 2024–25 school year, please refer to CEDARS Appendix W for definitions and examples. Additionally, a Decision Tree for determining early childhood LRE codes has been posted to the OSPI website. The Child Count User Guide is available on the Federal Data Collection Forms web page of the OSPI Special Education website. If you have questions, please contact the special education data email.
Special Education Personnel Employed & Contracted
The Special Education Personnel Employed (Including Contracted) Data Report for the 2024–25 school year is due to OSPI Special Education office no later than December 18, 2024. This one-page Excel template reports special education staff employed or contracted (regardless of funding source) that are needed to serve special education students in the LEA. This form can be accessed on the Federal Data Collection Forms web page. Instructions are embedded within the Excel workbook. Do not modify the template or delete worksheets. Email the completed report to the special education data email.
OSPI Special Education Data, Fiscal, and Program Office Hours
Please join us if you have questions or would like to talk about any topics related to Program Improvement, including, but not limited to:
- Correction of non-compliance (Form Package 442)
- Disproportionality and significant disproportionality
- Coordinated Early Intervening Services (CEIS) and Comprehensive Coordinated Early Intervening Services (CCEIS)
- WISM Systems Analysis reviews (including onsite visits, desk reviews, and self-assessments)
- Annual determinations
Special Education Data, Fiscal, and Program office hours will be held via Zoom at 1–1:30 pm every Wednesday beginning in September. During these office hours, participants can chat about current issues and ask questions. Breakout rooms will be available as needed for discussions on specific topics.
If you have any questions regarding these office hours, please contact the WISM team or the special education data team.
2024 CEDARS Statewide Webinars
The CEDARS Statewide webinar for November is scheduled for November 21st. The topic to be covered is the Special Education November Federal Child Count Application. The January webinar is scheduled for January 16 and the topic will be the Secondary IEPs application.
- Recurrence: Monthly on the Third Thursday
- Reminders: You are welcome to share the above registration link with pertinent team members! Agendas and/or cancelation notices will be provided one week before the webinar.
Post-Registration Tips
After registering, you will receive a confirmation email. To add the series to your calendar, please be sure to click the Outlook, Google, or Yahoo buttons.
Once you’ve added the series to your calendar, a personalized Zoom link will be provided— please avoid sharing this unique link with others to prevent multiple logins under the same credentials.
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