What happens next?
It may take up to 30 days to process and approve a complete application. Your CACFP specialist will reach out to you if clarification is needed, or if parts of your renewal application have been returned for edits. If follow up action is required, please respond in a timely manner to ensure eligibility to submit an October claim. When all components of your renewal have been completed and approved, Sponsors will receive a FY23 renewal approval email notification.
What might be holding up approval of our renewal application?
- Renewal components that are left in “Created” or “Returned” status will not be approved. Check the “Current Overview” tab from your Sponsor Profile page to see what action may be needed.
-
Documentation of a valid Unique Entity ID (UEI) number must be provided to your Specialist along with the expiration date.
- A signed permanent agreements with OSPI must be on file prior to renewal approval. CNS will reach out to you if this is needed.
What happens if we submit our renewal after September 1?
Please work to submit your renewal application as soon as possible. It is possible that Sponsors who submit their application for approval past the September 1 deadline may not be approved in time to receive reimbursement for meals served during October 2022.
For Renewal Bulletins, Checklists, Training and Resources please refer to the 8/29 Renewal Article.
Questions? Please contact your CACFP Specialist.
OSPI Child Nutrition Services annual training is mandatory for sponsors to maintain eligibility to participate in CACFP. At a minimum, the person responsible for oversight of the CACFP must attend. All CACFP sponsors must certify they will complete all training requirements when submitting their FY 2022–23 (FY23) sponsor application in WINS.
Who Must Attend Annual Training?
- All institutions participating in the CACFP.
- All institutions planning to participate in the CACFP in FY23.
- At a minimum, the person responsible for oversight of the CACFP must attend.
- This training is intended for CACFP directors and administrators.
How to Complete Your Training Requirements
CACFP Annual Training is located on our CACFP Annual Training Moodle Course. To complete training requirements, you must enroll in the course and complete all applicable training requirements. Use the FY23 How to Get Training Certificates Information Sheet for a guide with images on completing annual training requirements.
A. Create a Moodle Account to view this training if you do not have one already.
B. Go to the CACFP Child Care Centers and Family Day Care Home Sponsors Annual Training Moodle course and select ‘Self Enroll’ at the bottom of the page.
C. Watch Required Trainings Applicable to Your Organization Type
D. Complete Moodle Requirements and Obtain Your Certificates.
- Once you have watched the required video, you must certify completion of each training topic by submitting a questionnaire. Note: By submitting this questionnaire you are certifying you have reviewed the corresponding training topic.
- Once submit the questionnaire, a training certificate will be available to print.
- You may download and print your certificates. Retain this documentation for your records.
- We will not ask for a copy of your certificate during renewal but may ask for it during administrative reviews.
- The person completing the FY23 sponsor application will certify that sponsor staff completed all required annual training in the Washington Integrated Nutrition System (WINS) Sponsor Application.
Resources
For more details upcoming changes in FY23, watch the “What’s New in CACFP” recorded webinar.
Questions? Please email the Community Nutrition team!
The optional Administer CACFP Like a Pro! Workshop will be hosted in-person around the state this October!
This optional, in-person training will be hosted around the state with the goal to give you hands-on experience and time to connect with others so you can administer CACFP like a pro!
Training topics include Meal Patterns, Staff Training, and Financial Management. Join breakout sessions based on your organization sponsor type (Multi-Site/ Affiliated Sponsors; Independent Center Sponsors; At-Risk Program Sponsors; Family Day Care Home (FDCH) and Unaffiliated Sponsors.
*Please note: FDCH and Unaffiliated Sponsors sessions will only be offered in Ellensburg.
Who Should Attend?
This training is meant to enhance your knowledge about the CACFP and allow time for you to connect to other CACFP Operators around the state.
Important Details
- Training is free to attend; however, participants must pay for meals, parking, and any overnight stays.
- OSPI CNS is unable to provide coffee or meals when providing training. We recommend participants to bring snacks, water, or coffee as needed.
- Ensure to pay attention to registration information. We will send additional messaging out regarding parking fees, nearby restaurants, and accommodation information through pdEnroller after you register.
Format for this Workshop
This workshop will be held from 9:30 am– 4 pm PT. All attendees will be in a general session at the beginning of the day for all sponsor types. After the general session, participants will split up into breakouts by organization type (Multi-Site/ Affiliated Sponsors; Independent Center Sponsors; At-Risk Program Sponsors). View the FY23 Administer CACFP Like a Pro! Schedule for details.
Sponsor different types of programs? No worries, you can register for whichever sessions apply the most to you.
|
Additional Learning Opportunities at this Training
Does your organization procure items? (hint: we all do!)
How does submitting my claim after the 15th of the month impact my reimbursement?
Stop by the information tables outside of the classrooms where you can chat with our CNS procurement and fiscal specialists! Some dates may have additional drop-by tables—We can't wait to see you there!
Registration Information
Registration helps us know how many people to anticipate for each training - register early!
-
Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed. Review the 8/29 Workshop article for more details on how to register.
-
Are STARS Credits Available for this Training?
- Yes! The Department of Children, Youth, and Families (DCYF) has specific requirements for which trainings can offer STARS credits. We will be offering STARS credit for the first session of the workshop.
- Make sure to bring your STARS ID with you to training!
Questions about registration? Please email Sam Brueske, Training and Communications Specialist.
Questions about which sessions might be most applicable for your organization type? Please contact your CACFP Specialist.
The nationwide waiver of on-site monitoring allows off-site monitoring (desk audits) in Child Nutrition Programs for State agencies and local level operators and is effective until 30 days after the end of the Federal public health emergency.
As a state agency we have begun more onsite reviews and only conducting virtual or hybrid reviews in special circumstances. OSPI Child Nutrition staff are vaccinated and will follow masking protocols while onsite. Staff will do whatever is necessary to keep the site safe from COVID exposure while conducting onsite reviews.
As a reminder, CACFP Sponsor agreements with OSPI assure that announced and/or unannounced reviews will be allowed during normal business hours by the State Agency. It is our expectation that this will be accommodated. If specialists are unallowed into a facility for an announced or unannounced review, meals for that day will be disallowed.
Questions or concerns? Please contact your CACFP Specialist.
Each legal entity that received funds from the U.S. Government was required to have a unique identifier called a DUNS number. On April 4, 2022, the federal government moved away from the DUNS Number as its official entity identifier and toward the new Unique Entity ID (UEI), which will be generated in SAM.gov.
What You Need to Do
All Child Nutrition Sponsors should already have their DUNS number registered at SAM.gov. If you do not know your SAM ID or have never registered for one, you can go to the Sam.gov website to register for a new account and request your UEI.
- Each entity must get a UEI through SAM.gov.
-
Documentation of valid SAM UEI number along with the expiration date must be provided to your Program Specialist. Renewal applications will not be approved without this.
- SAM UEI numbers must be renewed annually
If you are in the validation process now and have submitted a validation service ticket through SAM.gov, you must log into SAM.gov to receive correspondence for that ticket. If you have been contacted in SAM.gov about an open ticket, follow-up must be received from you within 5 days, or the ticket will be closed.
Details
The validation process is a critical piece of the federal awards ecosystem. It prevents improper payments, procurement fraud, and helps ensure the integrity of government contracts and grants processes, representing trillions of dollars in taxpayer funds each year.
This Entity Validation Service independently verifies the uniqueness of an entity. SAM.gov verifies that there is no existing registration for the legal business name and physical address as part of this validation process.
Informational Webinar
General Services Administration (GSA) hosted a Discussion on the new Entity Validation Process in SAM.gov on August 3, 2022. This webinar covered the various steps of the entity validation process, reviewed requirements for documentation, and addressed the most common user questions. This session focused on assisting entities that have begun the registration process or are currently renewing their registration.
You can now download the presentation slide deck and view a recording of the program.
GSA will be holding additional sessions in the near future specifically for entities that are planning to update their SAM.gov registration or submit a new registration in the coming weeks or months. These training sessions will cover the entity validation process phase of SAM.gov registration.
Please visit fsd.gov for resources on upcoming trainings on validating your Entity.
Questions? Please contact your CACFP Specialist.
The Washington State Department of Agriculture (WSDA) and OSPI have teamed up once again to increase the amount of Washington-grown foods served in schools and childcare centers across the state.
Thanks to funding provided by the state legislature, $227,650 was awarded to CACFP sponsors! These funds will allow sponsors to connect with local farmers, ranchers, fishers, and processors to make nutritious, local foods available to more children and expand market opportunities for local food producers.
OSPI congratulates the following sponsors who were awarded:
|
| Bellevue Community College |
Spokane Head Start/Early Head Start |
| Cela’s Creative Learning Academy |
The Children’s Center at Burke Gilman Gardens |
| Children's Village Child Care |
The City of Seattle |
| Community Day Center for Children Inc. |
The Evergreen State College |
| Kaleidoscope |
Trinity Catholic School Educare |
| Kitsap Community Resources Early Learning and Family Services |
Valley School District Early Learning Center |
| Maria's Childcare Center |
West Valley School District (Spokane) Early Learning Center |
| Metropolitan Development Council |
YMCA of Greater Seattle Youth Government Program |
| Multicultural Child and Family Hope Center |
Young Men’s Christian Association of the Inland Northwest |
Templates are a critical part of the planning and brainstorming process. They simplify your work by creating a framework for your planning and ideas. This is a great time of year to review your menus and make changes for seasonality, taste preference and to ensure the meal pattern is being met.
Five CACFP weekly menu templates were designed by the National CACFP Sponsors Association (NCA) and are available at no cost to you!
Use these fillable menus, and your weekly meal planning will become a breeze. Each one is organized by age, meal, and meal component. They also state the minimum serving size as well as important reminders.
|
