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Child nutrition sponsors with Food Service Management Companies (FSMC) and those with inter-district agreements are required to complete and submit a Financial Information Report (Form 1505) annually.
The financial information gathered in Form 1505 is used to complete the 1800 Report. The 1800 Report is a compilation of reports and statistics for public schools to evaluate the performance of their food service operations.
Form 1505 records the distribution of FSMC expenditures for school fiscal year ending August 31, 2021.
Submit your 1505 report to Hydie Kidd by December 31, 2021.
Federal regulations require Child Nutrition Services to gather enrollment data representative of the last operating day in October, documenting the number of children eligible for free, reduced-price, and paid meals.
Enrollment, for the purposes of the October Building Data (OBD) report, means children enrolled in the local education agency with access to meals in the National School Lunch Program (NSLP), School Breakfast Program (SBP), and/or Special Milk Program (SMP).
Data is reported by site in the Washington Integrated Nutrition System on the October claim for reimbursement. This must be completed by December 30 each year.
October Building Data (OBD) must be collected from all traditional National School Lunch Program (NSLP), School Breakfast Program (SBP), and Special Milk Program (SMP) sponsors, even if they are currently operating the Seamless Summer Option (SSO).
Enter OBD for All School Sites
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Sponsors currently operating the NSLP/SBP October Building Data should be entered with the October claim for reimbursement.
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Sponsors currently operating the Seamless Summer Option (SSO)
- October Building Data should be entered with the October claim for reimbursement.
- When submitting the October claim for reimbursement, zeroes (0) should be entered for the NSLP/SBP meal counts. An error will populate for the zeroes entered, please continue to submit your claim.
- If you receive a Variance of 10% error, please confirm the data and add a note to each site claim with details on why the difference has occurred and that you confirm the data.
- Once the note is added to the claim, the OSPI fiscal team will need to override the error, so the claim can process for payment.
- If notes are not entered into the system in time for the OSPI fiscal team to override the error, payment for that site will not process.
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Sponsors currently operating the SMP OBD should be entered with the October claim for reimbursement.
For more information on OBD please see the October Building Data (FY21) reference sheet.
Questions about how to enter OBD or if the SY21-22 renewal application has not been approved? Please contact your School Meals Program Specialist.
Verification is the process of confirming free and reduced-price meal eligibility based on an application. The verification process begins each year on October 1 and concludes November 15. Results of the verification process (Verification Summary Report) must be submitted to Child Nutrition Services by February 1, 2022.
Public school districts, private schools, and residential child care institutions that determine eligibility for meals using meal applications must conduct verification.
Verification Method Reminders
- New Local Educational Agencies (LEAs) must use the 3% focused method.
- Since the Verification Summary Report (VSR) was not collected in SY 20–21, LEAs with a 20% or greater non-response rate from verification in school year 2019–20 must use the 3% focused method.
Sponsors Who Collect Meal Applications
Both NSLP and SSO sponsors who determine eligibility for meals using meal applications should move forward with the annual verification process for SY 21–22.
Reminder: Last year we shared that the Direct Verification Process is discontinued. We encourage sponsors to familiarize themselves with the Rolling Verification process to help reduce workload.
Additional information on verification materials and timelines are outlined in our 9/27 Verification article.
Questions about the verification process? Please contact your School Meals Program Specialist.
NSLP Equipment Assistance Grant (Form Package 472)
The United States Department of Agriculture (USDA) announced funding to states for the National School Lunch Program (NSLP) Equipment Assistance Grant.
If you are a public school district, private school, tribal school, charter school or residential childcare institution, you are eligible to apply. You are eligible even if you are operating the the Seamless Summer Option in the 21–22 school year.
For fiscal year 2021, Washington State received $434,374. Focus areas for this year’s grant is:
- Replace aging equipment or update equipment
- Adopt lunchroom changes that provide more convenience and appeal to students
- Make meaningful impacts on student nutrition and quality of meals.
Interested in Applying?
Join us for a webinar! We will provide overview of the application, important changes from previous year's applications, tips for your application, and grant timelines.
Register for the NSLP Equipment Assistance Grant Interest Webinar
Date: Wednesday, November 17
Time: 1–2 pm PT
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Meal Access Grant (Form Package 383)
Formerly known as the Meals for Kids Breakfast Grant, this grant is available to public school districts, tribal compact schools and charter schools.
Focus Areas for This Grant
This grant focuses on starting a new meal program, increasing participation in an existing program, improving program meal quality, and improving the equipment and facilities used in an existing program.
Interested in Applying?
Join us for a webinar! We will provide overview of the application, important changes from previous year's applications, tips for your application, and grant timelines.
Register for the Meal Access Grant Interest Webinar
Date: Tuesday, November 23
Time: 1–2 pm PT
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Applications will open in iGrants system in the coming weeks.
Questions? Please email the CNS Grants inbox.
Over the past five years, OSPI Child Nutrition Services partnered with Cybersoft to bring the PrimeroEdge Menu Planning and Nutrient Analysis (MPNA) software to our state. During this time program operators have taken advantage of the training and software.
As we move forward, OSPI CNS will not be continuing to offer the system at the state level.
Questions? Please email the Child Nutrition Services inbox.
We continue to hear of the ongoing challenges around school closures, food order cancelations, delays, and shortages. To request additional waivers due to school closures or supply chain disruptions, please update the SY 21–22 Meal Distribution Plan (MDP). The MDP may look differently than previous links as we have updated to streamline the process.
School Closed?
The following Operational Flexibility Waivers allow LEAs to safely provide meals when school is closed due to a COVID outbreak:
In the event that a school is closed, please also notify your School Meals Program Specialist.
Experiencing Continued Shortages?
The Meal Pattern Flexibility Waiver allows LEAs to apply for a waiver of:
- Vegetable Subgroups
- Milk
- Serve Only with Age/Grade Group and serving size limitations
- 100% Whole Grain Rich Requirements
- Dietary Specifications for Sodium
Please continue to submit MDPs and document supply chain disruptions. This documentation could look like invoices or delivery receipts showing missing items from the planned menu, emails or letters from your vendors and distributors, and updated production records showing components served.
If flexibilities outside of the MDP are needed, please email your program specialist with a description of the disruption and how the Meal Pattern requirements will be met to the maximum extent practicable.
Questions? Please contact your School Meals Program Specialist.
OSPI Child Nutrition Services is partnering with the Washington State Department of Agriculture (WSDA) on a new grant opportunity!
The Farm to School Purchasing Grant is available to schools, child care centers, and summer meal program operators for the purchase and use of Washington-grown foods in child nutrition programs.
Application Details
Applications will be available soon and funding will be for January 2022 – August 2022. Funding levels will be based on annual meal participation rates.
View the How to Apply for the Farm to School Grant Webinar
Questions? Visit the WSDA Farm to School Purchasing Grants website for more information.
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The Accounting Manual for Public Schools requires all school districts receiving federal funds to report in a specific manner. This includes USDA federal grant expenditures on the Schedule of Expenditures of Federal Awards (SEFA).
State auditors use this information to determine which federal programs to audit. The SEFA is included in the audit report and must be complete and accurate. The district is not required to include the Federal Award Identification Number (FAIN) on the SEFA for USDA grants passed through OSPI Child Nutrition Services to public schools but we are required to provide the FAINs to public schools (2 CFR 200.332(a)).
For school fiscal year ending 8/31/2021 report the following Federal Award Identification Numbers (FAINs):
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USDA Program
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CFDA
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FAIN
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National School Lunch Program (NSLP)
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10.555
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217WAWA3N1099 and 217WAWA3N1199
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School Breakfast Program (SBP)
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10.553
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217WAWA3N1099 and 217WAWA3N1199
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Summer Seamless Option (SSO)
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10.553, 10.555
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217WAWA3N1099 and 217WAWA3N1199
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Summer Food Service Program (SFSP)
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10.559
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217WAWA3N1099 and 217WAWA3N1199
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Special Milk Program (SMP)
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10.556
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217WAWA3N1099 and 217WAWA3N1199
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For public schools which incurred expenditures under the following USDA programs, reference the following FAINs:
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USDA Program
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CFDA
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FAIN
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COVID-19 Emergency Operational Funds - School Meals
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10.555
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217WAWA1H1703
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COVID-19 Emergency Operational Funds - CACFP Meals
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10.558
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217WAWA1H1706
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Child and Adult Care Food Program (CACFP)
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10.558
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217WAWA3N1099 and 217WAWA3N1199
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CACFP Cash In Lieu
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10.558
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217WAWA3N2020
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School Meals Equipment Grant
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10.579
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217WAWA7N8103
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Fresh Fruits and Vegetables Program
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10.582
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217WAWA1L1603
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SNAP State and Local PEBT
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10.649
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217WAWA8S9009
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Review the CNS Accounting Reporting Codes Reference Sheets for more details.
Questions? Please email Jeff Booth, Audit and Financial Manager.
Private schools and residential child care institutions (RCCIs) participating in United States Department of Agriculture (USDA) Child Nutrition Programs are required to complete and submit a Child Nutrition Financial Report (CNFR) annually. This includes sponsors that participate in the National School Lunch Program, School Breakfast Program, and Special Milk Program.
The CNFR reports the net resources for state fiscal year ending 2021 (July 1, 2020, through June 30, 2021). The report is filed in WINS and is due by December 31, 2021.
New for SY 21–22
Local Education Agencies who do not submit their CNFR in the Washington Integrated Nutrition System (WINS) by December 31 will receive a claim error when submitting claims after this date. Claims will remain in error status until the CNFR is in submitted status.
Resources
Questions? Please contact your program specialist.
The U.S. Department of Agriculture (USDA) Team Nutrition has released resources to help with operation of Child Nutrition Programs.
Training guides and resources on topics such as menu planning ideas and crediting tips can be found on the Team Nutrition webpage.
Procurement and Supply Chain Resources
Additional Resources
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Offering Smoothies as Part of a Reimbursable School Meals Grades K-12 Smoothies are a fun, delicious menu item that is creditable towards a reimbursable meal! Details included on this training guide:
- Fluid milk in the smoothie may credit towards the Milk requirements.
- Yogurt may credit as a Meat/Meat Alternate.
- Pureed fruits & vegetables may credit as juice.
- Note: Juice may only credit for up to 50% of the meal pattern requirements for the Fruit and Vegetable components during the week.
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Offering Meats and Meat Alternates at School Breakfast Meat/Meat Alternates (M/MA) can contribute additional protein and essential vitamins and minerals to breakfast! This training guide reviews:
- M/MA may credit toward the weekly grain requirements after the 1oz daily grain minimum has been met.
- Offer M/MA that are low in added sugar and sodium to comply with dietary specifications for calories, saturated fat, and sodium.
- Serve creditable M/MA at breakfast.
- Note: Cream cheese, bacon, and egg whites are not creditable M/MA.
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Back-to-School Water Safety Resources As schools prepare for SY 21–22, ensuring water safety is an important part of back-to-school plans. When reopening a school building after any closure, it is important to check the safety of the water. Actions may need to be taken to ensure the water is safe for drinking, handwashing, and meal preparation.
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Water: It's a Great Choice Water is a great drink choice for kids because it doesn’t contain added sugars or caffeine. Preschoolers need extra water to drink when they are physically active or when it is hot outside. This Team Nutrition tool is great to share with families!
Questions? Contact email the Team Nutrition inbox.
December orders opens Wednesday, November 3, and will close Wednesday, November 10 at 4 pm.
In observance of Veteran’s Day, surplus orders will open Friday, November 12 at 1pm for groups 1–3, and 2 pm for all other groups. Surplus closes Monday, November 15, at 4 pm.
For more information on your group number, please review the SY 21–22 Order and Delivery Schedule.
Ordering
- To place an order - log-in to CNP Web.
- Your Food Distribution Application must be completed (including certified and submitted) before you can place an order.
- Ordering Instructions
- Reminder:
The Ordering and Receiving webpage has multiple resources to assist you in placing your ordering including; instructions, order and distribution schedule.
Important Reminders
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Confirmation of USDA Foods If you’re scheduled to receive a USDA Foods Delivery, you should receive an appointment confirmation from the carrier. Please remember to reply to the carrier confirming receipt of appointment.
- Deliveries
- To update or change your delivery contact person, please complete the Delivery Updates Form.
- Standard USDA food deliveries are wrapped and stacked on pallets no higher than approximately five feet and left at your loading dock for you to remove.
- Carriers will drop pallets at dock or just inside the threshold of your facility if the entrance can accommodate.
- Any request for removal of product from the pallet or asking the driver to enter the facility will require additional cost and must be arranged in advance.
- If there are delivery discrepancies or damages, you may return those cases with the driver.
Questions? Please email the Food Distribution Inbox.
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As vendors and processors continue to have challenges with production capacity and transportation, we continue to experiencing delays and shortages with various products. This month we saw production discontinued with Tyson beef patties and the Pilgrims chicken nuggets & chicken patties. Both hope to resume production after the first of the year.
Estimated November Availability
W132- Beef Teriyaki Dippers - limited availability
W289- French Toast Sticks - limited availability on the east
W533- Cheddar Cheese Sauce, Pouch - limited availability
WIW516- 6” Round Personal Cheese Pizza IW - limited availability
WIW533- Ultimate Ch. Cheese Dip Cup – limited availability
110161- Mixed Fruit Dry ((Delay in Western Washington Orders Only)
Estimated December Availability
100101- Diced Chicken (Delay in Eastern Washington Only)
110911- Turkey Deli Ham (Delay in Western Washington Only
100365 - Pinto Beans (Delay in Western Washington Only)
W540- Cheese Stick 100% Mozz Max – (Limited availability )
Estimated January 2022 Availability
100364- Vegetarian Beans (Delay in Western Washington Orders Only)
100365- Pinto Beans (Delay in Western Washington Orders Only)
100370- Red Kidney Beans (Delay in Western Washington Orders Only)
110361- Applesauce Cups
110554- Turkey Breast Deli (Delay in Western Washington Only)
W281- Whole French toast IW
W288- Cheese Tortilla Wrapped Omelet
W274- Cheddar Cheese Omelet
W209 - Chicken Nuggets
W211 – Chicken Patty’s
W143 - Beef Patty Flame broiled
USDA Unable to Provide During SY 21–22
100935- Sunflower Seed Butter (Eastern Washington Orders Only)
110080- Chicken Oven Roasted
110721- Sweet Potato Fries (Western Washington Orders Only)
110854- Peanut Butter Individuals (Western Washington Order Only)
110851- Pollock Fish Sticks (Limited Availability)
Questions? Please email the Food Distribution Inbox.
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