The Community Eligibility Provision (CEP) application is corrected in WINS!
Sponsors who wish to administer the CEP must complete their program application in the Washington Integrated Nutrition System (WINS) by August 31, 2021.
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Unfamiliar with CEP? You can explore our CEP webpage and read our CEP Reference Sheet.
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Unsure if your schools are eligible for CEP? You can look at the 2020-21 CEP-Eligible LEA & School Report to get an idea if your schools will be eligible.
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SY21–22 Deadlines USDA released COVID–19: Child Nutrition Response #82, which allows flexibility for the date for calculating the Identified Student Percentage (ISP), and an extension for the deadline to apply for CEP .
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Data used to calculate ISP- Use dates any time between July 1, 2020, and June 30, 2021.
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Application deadline- August 31, 2021.
Questions? Please contact your School Meals Program Specialist.
It has come to our attention that some companies have informed Child Nutrition Program sponsors in some locations across the nation that “due to labor shortages and warehouse capacity,” the companies are unable to serve sponsors in the upcoming program year. We are not aware of widespread challenges across the state of Washington.
As a reminder sponsors may use the authority found in federal procurement regulation 2 CFR 200.320(c)(3). This regulation allows sponsors to use the emergency noncompetitive procurement method to negotiate a new one-year contract for the 2021–22 program year. The situation described above is an appropriate time to use this provision as it is always available to sponsors if they determine that current emergency circumstances exist.
Questions? Please email the CNS Procurement inbox.
The U.S. Department of Agriculture (USDA) released the Paid Lunch Equity Tool for School Year 2021–2022. The tool is now available on our NSLP Materials and Requirements webpage!
PLE Tool Information
The Paid Lunch Equity (PLE) tool is used to determine the weighted average paid lunch price. This tool determines the new paid lunch price or amount of non-federal funds that must be contributed to the non-profit school food service account (NSFSA).
When completing the PLE Tool for SY 21–22, if Local Education Agencies (LEAs) do not have pricing/sales data from October 2020, they can use October 2019 pricing/sales data.
Additional Details
Additionally, USDA will offer an exemption from the PLE pricing requirements to LEAs with a positive or zero balance in the NSFSA as of December 31, 2020.
As a reminder, LEAs operating SSO during SY 21–22 do not need to follow PLE requirements for SY 21–22 per Child Nutrition Waiver #97 - Nationwide Waiver to Provide Flexibility for School Meal Programs Administrative Reviews of School Food Authorities Operating Only the Seamless Summer Option in School Year (SY) 2021-2022.
Questions? Please contact your OSPI CNS Program Specialist.
The Child Nutrition Database (CNDB), Release 24, was released in May 2021. The CNDB is a required part of the nutrient analysis software approved by USDA for use in the National School Lunch Program and School Breakfast Program. It is a nutrient database of over 10,000 food items.
Software companies must submit their nutrient analysis and certification of compliance software to the USDA with the updated CNDB annually by July 1 to maintain USDA approval. USDA recommends that companies also send a copy of their updated software to their customers by July 1, 2021.
Action Steps for School Food Authorities (SFAs) and Local Schools
Since it is after July 1, 2021, SFAs, and local schools should verify with their nutrient analysis software company to ensure that the software includes the most current version of the Child Nutrition Database (version CN24).
You can find the current CNDB on the USDA Team Nutrition webpage.
The USDA-approved software lists are found here:
The Summer Food Service Program (SFSP) and Child and Adult Care Food Program (CACFP) reimbursements are being reclassified as Revenue Code 6198 School Food Services.
- School districts should transfer all prior 2020–21 SFSP revenue, originally coded to revenue code 6189 O COMM SERV to revenue code 6198 School Food Services.
- School districts should transfer all prior 2020–21 CACFP revenue, originally coded to revenue code 6188 DAY CARE CACFP to revenue code 6198 School Food Services.
- Any revenue accruals received on the September 2020 Apportionment Report and reported on the 2019–20 F-196 stay coded as is. You should be able to reconcile claims received on Apportionment back to the prior year F-196.
The federal reimbursements for these programs will continue to be segregated on the Apportionment Report. However, OSPI is modifying revenue classifications; and we will begin identifying these as 6198XX (XX is a reference to a subset of Revenue 6198).
All 2020–21 school district food service expenditures should be accounted for in Program 98 School Food Services. This includes all SFSP and CACFP activities. CACFP and SFSP expenditures must be accounted for in Program 98. School districts must correct any CACFP and SFSP accounting entries made during the year which transferred costs to either Program 88 or Program 89. All food service costs, for services claimed for federal reimbursement, must stay in Program 98.
The Addendum Update to CNS Guidance for SY 20–21
- CACFP revenue (reimbursements) were deposited to Revenue 6188
- SFSP revenue (reimbursements) were deposited to Revenue 6189
- Districts must transfer CACFP reimbursements from Revenue 6188 to Revenue 6198
- Districts must transfer SFSP reimbursements from Revenue 6189 to Revenue 6198
- Retain all Food Service expenditures (including CACFP and SFSP) in Program 98
Changes for SY 21-22
- All USDA Child Nutrition Program reimbursements will be deposited to Revenue Code 6198
- All expenditures related to USDA Child Nutrition Programs should remain in Program 98
Apportionment Statements – effective with Sept 2021 claim
Apportionment account code 6189 will now be reflected on the apportionment statement as 6198-9.
Apportionment account code 6188 will now be reflected on the apportionment statement as 6198-8.
Questions? Please email Hydie Kidd, Fiscal Supervisor.
OSPI CNS is hosting several trainings to help you in the upcoming school year!
1. School Meal Programs Annual Training
Join us as we discuss the upcoming year, things to expect, and updates.
Register Here!
Date: Wednesday, August 11
Time: 1:30–3:00 pm PT
2. SSO Launching Point Training
In SY21–22, Local Education Agencies (LEAs) will be allowed to operate the Seamless Summer Option (SSO) in lieu of the National School Lunch Program. Join us to discover how to operate the SSO!
Register Here!
Date: Thursday, August 19
Time: 1–4 pm PT
3. ICN's Financial Management for Managers Training
This Virtual Instructor-Led session provides participants instruction on the relationship of program cost and revenue, standard security practices to protect the financial integrity, budget management, increasing productivity and decreasing waste, and staff responsibility for sound financial management practices.
This 6-hour training will be held from 9:00 am–3:30 pm PT, with a half hour lunch and additional breaks scheduled. Please mark your calendars for one of these dates:
For more information on registering events through the pdEnroller platform, please review our 6/21 Training Article.
Registration for the Washington School Nutrition Association (WSNA) Summer Conference is open until 7/21!
Why Attend?
- Over two days you can view a variety of breakout sessions and two keynote speakers!
- You can earn up to 18 CEU's by watching all the sessions!
- You'll have 60 days to view all the sessions you can't view live.
How Much Does Conference Cost?
This year's 2-day virtual event is only $70 for members and $100 for non-members.
Questions? Please email Marianne Culligan, WSNA Executive Director.
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The annual Value of Commodities Shipped report summarizes the total value of USDA Foods shipped to your district during the school year for the National School Lunch Program. The report for School Year 2020-21 is now available.
Instructions on how to generate and print the report are available on the Food Distribution webpage.
Please print a copy of the report for your business manager or fiscal officer.
The following information is provided in the Value of Commodities Shipped report:
COMMODITY: Each commodity is listed as either bonus or entitlement.
- 10000 codes: USDA direct items
- W-Code: State processed USDA items
- D001 code: Department of Defense (DoD) Fresh Fruit and Vegetable Program Fresh funds (if applicable)
- 100532 code: Unprocessed Fruit and Vegetable Pilot funds (if applicable)
UNITS SHIPPED: The cumulative number of units that were shipped to your district during the 2020-21 school year.
SFSP REPORT: If you participated in the Summer Food Service Program (SFSP), you will need to log into CNP using your SFSP username and password to access your summer usage. Then continue with the instructions above.
USDA VALUE: The cumulative values using weighted cost averaging of all shipments received as shown on each Local Education Agency (LEAs) Order Form.
The total value (sum of total entitlement value and total bonus value) may be used as the amount of revenues for account 6998 commodities on the district’s annual financial statement (Form F-196).
The value may also be used for:
- Catalog of Federal Domestic Assistance (CFDA) 10.555 National School Lunch Program.
- Schedule of Expenditures of Federal Awards (SEFA).
Questions? Please email Sarah Davis or call 360-725-6215.
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July 30
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May Claim 60-day Deadline - if you haven't already, submit your claim
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August 4–11
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September USDA Foods Order Period Open in CNP Web.
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August 11
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SY21–22 School Meal Programs Annual Updates Webinar - Register Here
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August 15
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July Claim Due in WINS!
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August 19
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SSO "Launching Point" Training - Register Here
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