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Families may continue to submit free and reduced-price (F/R) meal applications. Here are some important details regarding SY 20–21 P-EBT and Summer P-EBT benefits:
- If a meal application is received prior to the district’s last operating day, the student is eligible for SY 20–21 benefits back to the beginning of the school year and for Summer P-EBT benefits.
- If a meal application is received after the district’s last operating day, the student is only eligible for Summer P-EBT benefits.
Supplemental Uploads – Steps to Take by 6/23
1. SY 20–21 P-EBT Supplemental Upload
This upload is for students who qualified for F/R meals after June 14, but before the district's last operating day, and were not included in the June upload:
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Do not delete your previous June upload.
- Upload the Student Eligibility template, include:
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Newly qualified students who qualified for F/R meals before the district’s last operating day and were not included in the June upload.
- A new School Benefit Level document does not need to be uploaded.
- Category: June (reminder do not delete your previous June upload)
2. Summer P-EBT Supplemental Upload
This upload is for all students who are eligible for Summer P-EBT.
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Delete your previous Summer Student Eligibility Template upload.
- Upload the Student Eligibility template, include:
- Students included in the initial Summer upload (submitted by June 14).
- Students who qualified for F/R meals before the district’s last operating day and were not included in the June upload.
- Students who qualified for F/R meals after the district’s last operating day.
Questions about Uploading Data to the P-EBT Upload Portal? Please email WA.PEBT.Support@accenture.com.
Questions about Specific Scenarios? Please contact your OSPI CNS Program Specialist or email child.nutrition@k12.wa.us.
The U.S. Department of Agriculture (USDA) released SP 15-2021, CACFP 13-2021, SFSP 08-2021:Questions and Answers for Child Nutrition Program Operations in School Year 2021-2022.
This memo includes questions and answers intended to provide clarification to Program operators as they operate Child Nutrition Programs during school year (SY) 2021-2022. This guidance includes clarifying questions and answers for State agencies and Program operators as they operate the NSLP, SBP, SSO, and CACFP during school year (SY) 2021-2022. There are many details on operating the Seamless Summer Option (SSO) and how this program contrasts with the Summer Food Service Program (SFSP).
Please review the full memo for more details.
Questions? Please contact your OSPI CNS Program Specialist.
The U.S. Department of Agriculture (USDA) released COVID–19: Child Nutrition Response #98- Nationwide Waiver of Local School Wellness Policy Triennial Assessments in the National School Lunch and School Breakfast Programs.
This memo extends the deadline by which Local Education Agencies (LEAs) must complete a triennial assessment of their local school wellness policy.
LEAs that were previously required to conduct a triennial assessment by June 30, 2021, are allowed to complete this by June 30, 2022.
If your district is interested in this new deadline, you must email your program specialist by June 30, 2021.
The United States Department of Agriculture (USDA) is offering additional reimbursement to sponsors of the National School Lunch Program (NSLP) and Child and Adult Care Food Program (CACFP) for emergency operating costs incurred during the COVID-19 public health emergency.
Payments for currently operating sponsors will be made prior to September 30, 2021.
The purpose of this reimbursement is to:
- Provide additional funding to sponsors of Child Nutrition Programs (CNP) whose
revenues declined or were temporarily interrupted due to restrictions and closures during the early months of the COVID-19 pandemic.
- Help CNP sponsors rebuild and continue to serve their community.
Please read Bulletin 036-21 for details on emergency funds.
The Washington State legislature appropriated 7.2 million in funds to support Child Nutrition Programs in WA during 2020-21. These funds continue to support breakfast assistance and the elimination of reduced-price co-pays for sponsors operating the National School Lunch Program (NSLP) and School Breakfast Program (SBP).
Districts operating the Summer Food Service Program (SFSP) or the Seamless Summer Option (SSO) are not receiving these funds. To support meal access and distribution, OSPI CNS will distribute the second round of funds to these districts this month, June 2021.
June’s payment is based on the number of SFSP/SSO lunch meals reported on the March 2021 claim for reimbursement. Payments are calculated at $0.522 per lunch meal served in March 2021.
Reporting Codes
- Apportionment - revenue code 4198-05
- AFRS - State Summer Match Funds
Questions? Please contact your program specialist.
Sponsors who contracted with Food Service Management Companies (FSMCs) for school year 2020-21 are required to submit reconciliation of USDA foods received.
This report must be submitted to OSPI Child Nutrition Services (CNS) before the last day of your 2020–21 FSMC agreement. If CNS does not receive your reconciliation, we may not approve your FSMC Fact Sheet for school year 2021–22.
The following compliance requirement is documented in each sponsor's original FSMC agreement:
- Sponsors must conduct a reconciliation at least annually (and upon termination of the FSMC contract) to ensure that the FSMC has credited it for the value of all USDA donated foods received for use in the sponsors food service in the school year including USDA Direct Foods, the DOD fresh fruits & vegetable program and USDA Foods diverted for processing. [7 CFR 250.51(a)]
How to Submit
Submit your reconciliation via email to Jeff Booth, Audit and Financial Manager, and cc Marlon Hopkins, Foods Distribution Supervisor.
Questions? Please email Jeff Booth.
The Child Nutrition Database (CNDB), Release 24, is now available! The CNDB is a required part of the nutrient analysis software approved by USDA for use in the National School Lunch Program and School Breakfast Program. It is a nutrient database of over 10,000 food items.
Software companies must submit to the USDA their nutrient analysis and certification of compliance software with the updated CNDB annually by July 1 to maintain USDA approval.
Action Steps for School Food Authorities (SFAs) and Local Schools:
After July 1, 2021, SFAs, and local schools should verify with their nutrient analysis software company to ensure that the software includes the most current version of the Child Nutrition Database (version CN24).
You can find the current CNDB on the USDA Team Nutrition webpage.
The USDA-approved software lists are found here:
Financial Management Training
In addition to the live Annual Training Updates Webinar, we will also offer ICN's Financial Management for Managers live virtual training. Participation in this training will provide professional standards credits! For more details about this training, please review ICN's class description.
Register Now!
This 6-hour training will be held from 9:00 am–3:30 pm PT, with a half hour lunch and additional breaks scheduled. Please mark your calendars for one of these dates:
Registration Information
- Participants must register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
- Can't Attend?
- Log into your account.
- Select your name in the upper right hand corner.
- Click on 'My Events'.
- Upcoming events appear at the top of your screen, you should see the class and a 'Cancel Registration' button.
- You can cancel your registration at any time using pdEnroller.
- Waitlist Participants:
- PdEnroller notifies CNS of the number of interested participants and automatically creates a waitlist when the session is filled.
- If someone cancels their attendance, pdEnroller automatically notifies the next person on the waitlist and gives them an opportunity to register - keep an eye out in your emails.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
Discover how to operate the SSO in the upcoming year!
In SY21–22, Local Education Agencies (LEAs) will be allowed to operate the Seamless Summer Option (SSO) in lieu of the National School Lunch Program.
Register Here!
Date: Thursday, August 19
Time: 1–4 pm PT
See you on 6/30 for our next Bi-Weekly Call for program operators offering the National School Lunch Program (NSLP)/ School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Service Program (SFSP) during the SY20–21.
Register Here
Dates: Every other Wednesday through 6/30/2021
Time: 2–3 pm PT
Reminders
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Follow up emails are not sent after the meeting. If you missed the previous webinar, you can watch the recording from our 6/16 meeting here.
- Save us on your calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
Questions? Please contact your OSPI CNS Program Specialist.
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June 29
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April Claim 60-day Deadline - if you haven't already, submit your claim!
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June 30
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Bi-Weekly Webinar - Register Here
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July 7–14
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USDA Foods August Order Period Open in CNP Web.
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July 15
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June Claim Due in WINS!
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August 11
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SY21-22 NSLP Annual Updates Webinar - Register Here
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