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Sponsors that are eligible to receive funds through the United States Department of Agriculture (USDA) Emergency Operational Costs (EOC) Reimbursement Program will be notified this week of their eligibility. An email is being sent to sponsor’s listed contact in WINS that submits claims.
Payments will be made at the end of August. Please review OSPI Bulletin 036-21 for additional information.
Questions? Please email Hydie Kidd, Fiscal Supervisor.
Expansions to P-EBT!
Effective June 2021, USDA Food and Nutrition Service approved Washington state’s plans to expand P-EBT benefits through the summer and now include children under age 6.
Families may have questions about the differences between the P-EBT Summer Extension and benefits for children under 6. We recommend to direct families to the DSHS P-EBT webpage for details about the program and eligibility, including:
- General P-EBT information
- P-EBT information for children enrolled in school
- P-EBT information for children under 6
- Frequently Asked Questions
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NEW! P-EBT Cross Agency Desk Aid - this aid gives a quick-glance overview of who to contact with questions!
Stay Up To Date
To stay up to date about P-EBT, we recommend to follow the Washington State DSHS Facebook page for additional updates and answers to questions.
For additional information, please refer to the FAQ on dshs.wa.gov/PEBT or call the P-EBT Contact Center at 833-518-0282.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your SFSP Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
The direct certification system is closed for annual maintenance.
Annual maintenance prepares new year eligibility information for school year 2021–22 and moves prior year eligibility information to the Reports section.
We will release a CNS update when the system opens.
Questions? Please contact your OSPI CNS Program Specialist.
In School Year 21–22, Local Education Agencies (LEAs) have the option to operate the National School Lunch Program (NSLP) or the Seamless Summer Option (SSO). With the return to in-person instruction and the anticipated end of the public health emergency, Child Nutrition Services will resume conducting administrative reviews (ARs) for LEAs operating the NSLP/ SBP and SSO in school year 21-22. The U.S. Department of Agriculture (USDA) recently released guidance allowing SSO reviews to count towards the state NSLP Administrative Review Cycle.
In a regular school year, a combined administrative review (AR) and procurement review (PR) notification letter would have been e-mailed to LEAs selected for review in the upcoming school year by June 30. The SY 21–22 e-mail notification letters are delayed as we adjust our processes to meet new USDA guidance.
For SY 21–22, the administrative and procurement review will be conducted separately. Local Education Agencies will receive two e-mail notification letters, one for the administrative review and one for the procurement review.
Notification letters will be sent to sponsors selected for review by Monday, August 2, 2021.
Who will be selected for an Administrative Review?
If a LEA was scheduled for a review in SY 19–20 or SY 20–21, but the AR was not conducted due to the public health emergency, anticipate being selected for an AR in SY 21–22. Preliminary materials will be due September 30, 2021 and must be received prior to approval of your renewal application.
Who will be selected for a Procurement Review?
If your procurement review was postponed in SY 20–21, anticipate a PR will be conducted in SY 21–22. The PR will be conducted off-site and the year of review is school year 20–21. For those selected for a PR, preliminary materials will be due September 30, 2021 and must be received prior to approval of your renewal application.
Submitting Materials
For questions about administrative reviews in SY 21–22, please reach out to your program specialist. For procurement review questions, please reach out to Barb Krogstad, Procurement Specialist.
The U.S. Department of Agriculture (USDA) published a Federal Register Notice, Identifying Barriers in USDA Programs and Services; Advancing Racial Justice and Equity and Support for Underserved Communities at USDA.
USDA seeks to identify opportunities in current USDA policies, regulations, and guidance to address systemic inequities. The 30-day Notice will be available for public input until July 15, 2021.
Submit your comments regarding:
- How USDA can advance racial justice and equity for underserved communities
- How people of color and underserved communities and individuals may face in obtaining information from USDA.
- This includes accessing, enrolling, and participating in USDA programs and services, and engaging with USDA staff.
- How to best engage external stakeholders and community members representing marginalized, vulnerable, or underserved communities in order to increase participation in USDA programs, services, committees and decision-making processes.
In the months ahead, USDA will establish a Racial Equity Commission. The Racial Equity Commission will focus specifically on addressing systemic impediments to equity in USDA programs. USDA is asking for comments on any and all interactions with USDA programs. All comments will be aggregated, summarized, and shared with USDA Leadership and the Racial Equity Commission.
Questions? Please reach out to kelly.blondin@usda.gov.
OSPI CNS is hosting several trainings to help you in the upcoming school year!
1. School Meal Programs Annual Training
Join us as we discuss the upcoming year, things to expect, and updates.
Register Here!
Date: Wednesday, August 11
Time: 1:30–3:00 pm PT
2. SSO Launching Point Training
In SY21–22, Local Education Agencies (LEAs) will be allowed to operate the Seamless Summer Option (SSO) in lieu of the National School Lunch Program. Join us to discover how to operate the SSO!
Register Here!
Date: Thursday, August 19
Time: 1–4 pm PT
3. ICN's Financial Management for Managers Training
This Virtual Instructor-Led session provides participants instruction on the relationship of program cost and revenue, standard security practices to protect the financial integrity, budget management, increasing productivity and decreasing waste, and staff responsibility for sound financial management practices.
This 6-hour training will be held from 9:00 am–3:30 pm PT, with a half hour lunch and additional breaks scheduled. Please mark your calendars for one of these dates:
For more information on registering events through the pdEnroller platform, please review our 6/21 Training Article.
Registration for the Washington School Nutrition Association (WSNA) Summer Conference is open until 7/21!
Why Attend?
- Over two days you can view a variety of breakout sessions and two keynote speakers!
- You can earn up to 18 CEU's by watching all the sessions!
- You'll have 60 days to view all the sessions you can't view live.
How Much Does Conference Cost?
This year's 2-day virtual event is only $70 for members and $100 for non-members.
Questions? Please email waschoolnutrition@gmail.com.
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August orders open Wednesday, July 7, and will close Wednesday, July 14, at 4 pm.
Surplus orders will open Thursday, July 15 at 1pm for groups 1–3, and 2 pm for all other groups. Surplus closes Friday, July 16, at 4 pm.
For more information on your group number, please review the SY 21–22 Order and Delivery Schedule.
Ordering
- To place an order - log-in to CNP Web.
- Your Food Distribution Application must be completed (including certified and submitted) before you can place an order.
- Ordering Instructions
- Reminder:
The Ordering and Receiving webpage has multiple resources to assist you in placing your ordering including; instructions, order and distribution schedule.
Important Reminders
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Confirmation of USDA Foods If you’re scheduled to receive a USDA Foods Delivery, you should receive an appointment confirmation from the carrier. Please remember to reply to the carrier confirming receipt of appointment.
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To update or change your delivery contact person, please complete the Delivery Updates Form.
Questions? Please email the Food Distribution Office or call 360-725-6204.
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The annual Value of Commodities Shipped report summarizes the total value of USDA Foods shipped to your district during the school year for the National School Lunch Program. The report for School Year 2020-21 is now available.
Instructions on how to generate and print the report are available on the Food Distribution webpage.
Please print a copy of the report for your business manager or fiscal officer.
The following information is provided in the Value of Commodities Shipped report:
COMMODITY: Each commodity is listed as either bonus or entitlement.
- 10000 codes: USDA direct items
- W-Code: State processed USDA items
- D001 code: Department of Defense (DoD) Fresh Fruit and Vegetable Program Fresh funds (if applicable)
- 100532 code: Unprocessed Fruit and Vegetable Pilot funds (if applicable)
UNITS SHIPPED: The cumulative number of units that were shipped to your district during the 2020-21 school year.
SFSP REPORT: If you participated in the Summer Food Service Program (SFSP), you will need to log into CNP using your SFSP username and password to access your summer usage. Then continue with the instructions above.
USDA VALUE: The cumulative values using weighted cost averaging of all shipments received as shown on each Local Education Agency (LEAs) Order Form.
The total value (sum of total entitlement value and total bonus value) may be used as the amount of revenues for account 6998 commodities on the district’s annual financial statement (Form F-196).
The value may also be used for:
- Catalog of Federal Domestic Assistance (CFDA) 10.555 National School Lunch Program.
- Schedule of Expenditures of Federal Awards (SEFA).
Questions? Please email Sarah Davis or call 360-725-6215.
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July 14
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USDA Foods August Order Period Closes in CNP Web.
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July 15
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June Claim Due in WINS!
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July 15–16
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USDA Foods Surplus Ordering Period in CNP Web.
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July 30
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May Claim 60-day Deadline - if you haven't already, submit your claim
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August 11
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SY21–22 School Meal ProgramsAnnual Updates Webinar - Register Here
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