Concurrent Enrollment: Sharing Students
- With which programs can we share student enrollment?
- What are the limits for funding with shared students?
- FTE Limitations for Special Ed and TBIP services
- Super FTE calculations: Running Start and Skills Centers
- Reimbursement for co-operated programs
- Funding Rates for 2018-2019
- It's all about communication!
Open Doors is restricted in enrollment sharing.
It is important that programs are clear about funding limitations and restrictions in which programs a student can be co-enrolled while enrolled in Open Doors.
With which programs can we share enrollment?
To quality to be an Open Doors student, a student cannot be shared with a traditional high school, except for the purposes of Special Education, English Language Learning, or Transitional Bilingual Instruction Program (TBIP) services. A high school would include an Alternative Learning Experience (ALE) program.
Open Doors students can be shared with Running Start and with Skills Center programs.
Consortium or college programs split reimbursement according to the reimbursement schedule as defined in WAC 392-700-165.
What are the limits to funding with shared students?
As a general rule, an Open Doors student is limited to 1.0 FTE and 1.0 AAFTE, including shared special services. Exceptions:
- Running Start - up to a combined 1.2 FTE or AAFTE.
Neither Running Start nor Open Doors may claim more than 1.0 FTE or AAFTE.
- Skills Center - up to a combined 1.6 FTE or AAFTE.
Neither Skills Center nor Open Doors may claim more than 1.0 FTE or AAFTE.
FTE Limitations for Special Ed and TBIP services
Special Education Services
- Students who qualify for Special Ed funding (active IEP, current evaluation, and receiving Special Ed services) can be claimed as a headcount by the serving district on the P223H. Special Ed funding is generated and paid to the student’s resident district.
TBIP
- Students qualifying for TBIP services (identified by the WELPA placement test and receiving TBIP services) can be claimed as a headcount on the P223 by the serving district. TBIP funding is generated and paid to the serving district. Unlike additional special education funding, TBIP funds can be passed through the Open Doors program is they are providing the TBIP services.
Maximum FTE
- Additionally, the weekly scheduled minutes of Special Ed and/or TBIP services can be claimed as a partial FTE for Basic Ed funding. If the high school will be claiming a partial FTE for the special ed and/or TBIP services, the Open Doors program will need to reduce the student's Open Doors FTE so that the student does not exceed 1.0 FTE.
- Claiming a student for Special Ed or TBIP is limited to the months September through June.
Super FTE - Running Start and Skills Centers
Running Start
- Neither the Open Doors program nor Running Start may exceed 1.0 FTE or 1.0 AAFTE.
- Pursuant to WAC 392-169-055, Running Start programs are available for students who are identified by a district as a 11th or 12th grader and only for those academic years. A third year of Running Start is only available for classes required to meet the district's graduation requirements.
- A completed Running Start Enrollment Verification Form (RSEVF) is required.
Skill Centers
- Neither the Open Doors program nor the Skills Center program may exceed 1.0 FTE or 1.0 AAFTE.
Reimbursement for co-operated programs
For programs operated by a college or agency under a scope of work or contracted services agreement:
- The district, tribal compact school, or charter school may retain up to seven percent (7%) of the basic education allocation; and
- The agency or college will receive the remaining basic education allocation.
For programs operated as part of a consortium with a consortium lead agency:
- The district, tribal compact school, or charter school may retain up to five percent (5%) of the basic education allocation;
- The consortium lead may retain up to seven percent (7%) of the basic education allocation; and
- The operating agency or college will receive the remaining basic education allocation.
Funding and reimbursement. WAC 392-700-165
(1) OSPI shall apportion funding for an approved program to districts, tribal compact schools, charter schools, or direct funded technical colleges based upon the reported nonvocational and vocational FTE enrollment and the standard reimbursement rates. The standard reimbursement rates are the statewide average annual nonvocational and vocational rates as determined by OSPI pursuant to WAC 392-169-095.
Per Bulletin no. 060‐18 SCHOOL APPORTIONMENT AND FINANCIAL SERVICES:
The Running Start rates have been changed for the 2018–19 school year. Nonvocational annual average full‐time equivalent (AAFTE) will be funded at $8,135.13 and Vocational AAFTE will be funded at $9,059.51.
Open Doors programs are funded at the Running Start rate. Open Doors Vocational funding is available only to college level (above 100) vocational courses.
It's all about communication!
The first steps when enrolling a student in Open Doors are to verify that the student has been withdrawn from the their public or alternative school, and to check to see if the student has a current or outdated IEP, or if they have ever received other services including 504 plan or transitional bilingual services.
Special education services are determined by an their IEP team and must include post-high school transition services. The provision of special education services by the resident district must be consistent with state and federal law pursuant to WAC Chapter 392-172A.
Above all, make sure you have a clear communication system with the district special services office, high school registrars and counselors, college placement advisers, and skills center registrars. This system can entail a monthly meeting, a time schedule, weekly email check-ins, or other forms of communication.
They key is to make sure that everyone knows:
1) which program is providing which services;
2) which program is claiming FTE and how much;
3) and especially, that the student's needs are being met.
For more detailed information about enrollment reporting,
contact Becky McLean, Enrollment Reporting Supervisor,
becky.mclean@k12.wa.us.
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